Minutes Woodland School PTO May 5, 2008 President Caryn Mefford thanked participants for coming and called the meeting to order. Secretary’s Report: Secretary Jill Thompson distributed copies of the minutes from the last PTO Meeting dated April 7th, 2008. Lora Wagner made a motion to accept the minutes as written, and Michael Rockwell and Diane Busch seconded the motion. Motion carried. Treasurer’s Report: JoAnne Morse and Lesley Roderick presented the Treasurer’s Report dated April 30, 2008. The statement balance on that date was $29,758.30, with an available balance of $23,915.50. They reviewed the monthly income and expense items. JoAnne noted that bananas were purchased for the second time for the 4 th Grade Health Fair. This was due to the Health Fair being rescheduled due to a snow day. Lora Wagner reported that she is collecting the receipts from teachers for the 4th Grade Curriculum expenses for this year. She will submit them to the PTO shortly. Lesley noted that the cutoff day for expense receipts will be May 16th. Please try to submit all Funds Requests by that day. Diane Busch made a motion to accept the Treasurer’s Report and Lora Wagner seconded the motion. Motion carried. Principal’s Report: Principal Nancy Spina thanked the PTO for a fantastic year at Woodland Elementary. Thanks to the PTO for 11 great years while she has been the school’s principal! She noted that the students will be busy until year end with the following activities: A fundraiser on Friday, May 9th at Edwardsville High School For the Edwardsville Senior Center Illinois Day for the 3rd Grade on May 9th 5th Grade Field Day on May 29th 4th Grade Field Day on May 30th Volunteer Appreciation Luncheon will be held on May 22 nd Last day of school on June 2nd Ms. Spina noted that the PTO financial books should be closed by June 2nd in order to be ready for the audit provided by the District (which is planned for the week of July 7th). JoAnne noted that she would call Hadley House to discuss this date due to the fact that we will not receive our bank statement until June 10th. The PTO thanked Ms. Spina heartily for all of her hard work and dedication to Woodland Elementary over the years. Committee Reports: Book Fair - Caryn Mefford reported that the Spring Book Fair will be held May 13-16th. It is a Buy One, Get One FREE Book Fair. Accelerated Reader – Vickie Maxwell reported that the last AR Store will be held May 12-14th. The AR lunch menu will include pizza at the students request. Vickie reported that the AR Program should be in good shape for next year with a new committee chairperson and many returning volunteers. Registration – Linda Robert reported that Registration will be on July 30th from 12 – 7:30pm. She has sent home a form looking for parent volunteers who will be remaining at Woodland School next year. She plans to deliver a schedule before year end. Staff Appreciation – Caryn Mefford reported that the final Staff Appreciation Luncheon will be held on May 14th. Old Business: Caryn Mefford reported that the Library Enrichment Project cannot be completed during the summer as had been originally planned. This is due to District plans and schedules for the school over the summer. The project will be completed in the fall instead. Caryn Mefford also noted that the PTO made the contribution of $100 in memory of Vickie DeGiacinto last month. Finally, Caryn Mefford reported that the new AR tests have been ordered. They will be ready for the students next year. New Business: Caryn Mefford read a thank you card Mrs. Brunworth sent to the PTO. She also honored two board members who will be leaving Woodland School next year: Treasurer JoAnne Morse and Vice President Vickie Maxwell. Caryn thanked JoAnne and Vickie for all of their hard work and dedication to Woodland Elementary School. They will be missed! Caryn Mefford noted that this is the last PTO Meeting of the year. The next PTO (budget and planning) meeting will be held August, 2008 in the Conference Room. The exact date is to be decided. It will be posted on the website when available. The first day of school will be August 19, 2008 (half day). Stella Hartwick motioned to adjourn the meeting. Vickie Maxwell seconded the motion. Motion carried.