DALE W. DOERR
ACHIEVEMENT AWARD PROGRAM
(March Report)
Deadline: Thursday March 31, 2016 – 8pm (Eastern Time)
Instructions
Fill out and email the completed report (Items #33-37) to the following contacts:
AAP Administrator: aap@phideltachi.org
Your Regional Correspondent (contact info available on National Website, www.phideltachi.org)
Your Chapter Advisor
Save a copy of this form for the chapter files. You may need to refer to this form at a later time. It may be useful to have
a copy available when completing forms in the future.
If you have questions about this report, please contact the Grand Vice President for Student Affairs
at gvpsa@phideltachi.org or call (800) PDC-1883.
Report Contents
33. Distinguished Alumnus (4 Points)
34. Worthy Alumni Liaison Report (3 Points)
35. Graduating Seniors or those Entering Alumni Status (2 Points)
36. Formal Meeting with Regalia (1 Point)
37. Professional and Service Projects Report (20% of Thurston Cup) (6 Points)
Chapter Information
Chapter Name:
Brother Filling out Report:
E-mail Address:
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March Report
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ITEM #33: Distinguished Alumnus (4 points)
At the 52nd Grand Council (Lake Tahoe, 1978), the Distinguished Alumnus Report was established to give special
recognition to outstanding Alumni Brothers from each Chapter. One report from each Chapter is printed in The
Communicator to encourage further support and participation from Alumni Brothers. The specific procedure for selecting
your Chapter's Distinguished Alumnus is left to your discretion; the Alumnus should generally not be a recent graduate but
rather should be an older Brother who has distinguished him/herself in the profession or the Fraternity. Chapters are
encouraged to contact their Alumni Chapter (if one exists) for nominations for Distinguished Alumnus. Chapter Advisors
can be good sources of information to help you find a distinguished Alumnus for your Chapter. If additional information or
suggestions are needed, please call Grand Vice President for Alumni Affairs or your Regional Director for Alumni Affairs.
This is not intended as an award competition. Your response is simply to be a report of the professional or fraternal
involvement of one of your special Alumni. It may not necessarily be the Chapter’s most active Alumnus. Chapters
should not award the distinguished Alumnus to a Brother more than ONCE. Your Chapter will not receive credit
for this item if the same Alumnus is chosen two years in a row. Each Chapter should have enough Alumni to have new
candidates every year. Start a tradition by inviting the distinguished Alumnus to attend your Chapter’s banquet and speak.
The Chapter can formally recognize the Alumnus for his/her accomplishments and it gives the Alumnus a reason to come
back to campus.
Including a high resolution digital photograph of the Chapter’s Distinguished Alumnus will be helpful if one is
available. Please send the highest resolution photo possible. For print publication, it is best to send the new, unedited file
directly off the camera. Try not to save the photo using an image handling program such as iPhoto, Facebook or others as
they reduce the file size and quality. Any photo file format will be accepted. Please include it in the attachments when
submitting the completed report electronically.
Refer to the past issues of The Communicator for examples of good reports. Be specific regarding the honored Brother's
accomplishments. If your Chapter has been chartered or reactivated within the last five years, you are not required to
select a Distinguished Alumnus. If you qualify for this exception rule, please indicate that on this form. Please do not
attach a separate report, only write the report in the space provided below.
Primary Author of this Report:
Chapter:
Alumnus Name:
No Alumnus has been selected this year because we have been chartered or reactivated in the last 5 years; we will
ONLY receive full credit for this item without turning in a report if this is accurate.
Chapters Not required to participate in 2016: Nu, Beta Theta, Beta Mu, Gamma Nu-Delta Gamma, Colonies
Please check if a photograph was submitted electronically.
ITEM #34: Worthy Alumni Liaison Report (3 points)
Please answer the following questions so that the National Officer can get a better idea of how your chapter keeps in touch
with your alumni.
Worthy Alumni Liaison:
Address:
City:
State:
Zip:
Phone:
E-mail Address:
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Alumni Report
Explain what activities the pledges complete
which include interactions with Chapter
Alumni.
How does your Chapter communicate with
Brothers on rotations to keep them informed
of Chapter activities and events?
What type of activities does the Chapter do
throughout the year, which Alumni attend?
Are any of these annual events?
How does your Chapter correspond with
your Alumni? (Both locally and those
outside the Chapter’s city)
Please list specific dates and activities your
Chapter has planned through the Fall that
you will invite Alumni to.
Does your Chapter have a Corresponding
Alumni Chapter? (i.e. with the same
Chapter name)
Yes
No
If so, how do the Collegiate Brothers interact
with the Alumni Chapter and vice versa.
How often does the Collegiate Chapter
correspond with the Alumni Chapter?
Does the Alumni Chapter help nominate
Brothers for the Distinguished Alumni
Award?
Does the Chapter invite the Distinguished
Alumnus back to the Chapter to accept an
award and to speak?
Is your Chapter’s Alumni contact list
computerized (i.e. in a spreadsheet)? If so,
what fields does each record contain?
How often is this listing compared to the
National Database?
Yes
Yes
Yes
No
No
No
PLEASE NOTE: The National Office offers, as a service, to maintain the
Alumni Databases of ALL Chapters
ITEM #35: Graduating Seniors or those Entering Alumni Status (2 points total)
Please review the mailed listing from the National Office to assure that all the Brothers of your Chapter graduating prior to
September 30 are listed. Correct any errors on the sheet and return it via mail to the National Office:
PO Box 320
Pinckney, MI 48169
The Brothers for Life contracts * sent are intended for the Graduating Brothers brother to keep as a reminder of their
promise to the fraternity.
* DO NOT SEND BROTHERS FOR LIFE CONTRACTS BACK TO THE NATIONAL OFFICE
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It is strongly encouraged by the National Office for Chapters to collect e-mail addresses for their alumni that are not held
through their student accounts (i.e. non-“.edu” addresses are preferred for continued contact through the alumni years).
1 point will be earned for filling out the information below.
1 point will be earned when the National Office receives the Graduating Brothers report filled out. (Total 2 points)
All corrections, if any, have been made on the sheet and will be mailed to the National Office.
Does your Chapter plan to use the graduation ceremony for
the graduating Brothers this Spring?
Yes
No
Yes
No
If not, please indicate why.
Does your Chapter use the Brothers for Life contracts with
the graduating Seniors?
Please describe how your Chapter honors the Brothers approaching Graduation (i.e. using honor cords, medallions, etc.)
ITEM #36: Formal Meeting with Regalia (1 Point)
According to Chapter IV, Number 12 of the Constitution and Bylaws of Phi Delta Chi Fraternity, "Each Chapter shall have at least one
formal meeting each month." Formal meetings require use of the complete Ritual opening and closing, as well as Officer's Robes,
Regalia, and devices as outlined in the Ritual Book. Please note here the date of your Chapter's September Formal Meeting:
Formal Meeting held?
Yes
No
Date of meeting:
Phi Delta Chi Achievement Award Program (LDS Version)
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ITEM #37: Professional and Service Projects Report (6 points)
****************** 20% of Thurston Cup ******************
AWARDS:
Engraved plaques are awarded to 1st, 2nd and 3rd place.
JUDGES:
Grand Officers
CRITERIA: Number of Brothers participating in projects
Number of people served by projects
Number of Brother-hours spent conducting the projects.
Professionalism of project (related to health care/pharmacy)
Other quantitative data (for example: money raised, people screened, size of audience, alumni
involvement)
NOTE:
Only projects that serve the COMMUNITY, PROFESSION, or SCHOOL are acceptable.
Service to YOUR OWN CHAPTER or OTHER CHAPTERS is not considered a service project,
and may potentially warrant downgrading.
Projects that are organized by PDC will be given more weight than those organized by other
Organizations.
DO NOT INCLUDE: attendance at state, regional or national meetings, events required as part
of your school curriculum, or items included elsewhere in the AAP (St Jude Letter-writing, etc.)
DO INCLUDE: Legislative Day activities, window displays, additional St Jude fundraisers, service to
community, etc.
Save a copy of this report for your files for future reference.
WHAT TO SUBMIT:
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Your report may include more than one project or a series of projects but should only include events that occurred between
March 2015 - February 2016. Projects completed beyond February 2016 will be included in next year’s report and should
not be included in this years (unless it is an ongoing project). There is no limit as to the number of projects you report. The
report should be structured as follows:
Title Page to include:



Chapter Name:___
Date: ___
Primary authors: ___
** DO NOT INCLUDE A TABLE OF CONTENTS**
Next Page should be titled “Professional Projects at a Glance”
On this page make a table using the example below and fill in with information for every project completed:
One time Projects
Name of Project
Chairperson/Author
#Brothers
Participated
%Brothers
Participated
#Brother
Spent
Hours #People Served
Ongoing Projects
Name of Project
Chairperson/Author
#Brothers
Participated
%Brothers
Participated
#Brother
Spent
Hours #People Served
_________ Total (for all projects) # Brother Hours Spent
_________ Total (for all projects) # People Served
The next pages of the report should be a one page description for each, of what you consider to be your Chapter’s top 3
projects. Ideally these top 3 projects will include one that is a service to the Profession, one to the Community, and one to
the School. Do not include descriptions for any other project except for what you consider to be your Chapter’s top 3.
The total length of this report should be no more than 10 pages.
Submit this report and any additional materials (pictures, pamphlets, etc.) electronically only, see more details about how to
do this below.
Next for ALL projects the Chapter conducted, fill out a Google Form titled "Professional
and Service Projects Report Form" found at the following link:
https://docs.google.com/forms/d/1ANw9xfHa8ue23bMooQihMQiGAcDK_WCXpv6vipNzw
XM/viewform?usp=send_form
Once you have submitted these forms for all projects nothing else is required for this part of
the report as they will be automatically sent to the AAP Administrator. The old word
versions of “The Professional and Service Project Report Form” will not be accepted.
Chapters should keep a file containing all the information they submit via the Google form.
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FOR ADVICE CONTACT:
If additional information or suggestions are needed, please call the Grand Vice President for Student Affairs, your Regional
Correspondent, your Regional Director for Collegiate Affairs, or your Regional Director for Alumni Affairs.
PREVIOUS WINNING REPORTS:
Examples of winning reports appear in previous issues of The Communicator and are also available on the Fraternity’s
Website, www.phideltachi.org.
CHAIRPERSON OF PROJECT:
Worthy Vice Counselor or Professional Committee Chairperson
Email the Professional and Service Report document (s), pictures, etc. preferably in a combined PDF format
(Word format is acceptable), to the AAP Administrator. Note: If including an image of the crest a.ka. coat of arms
in your report, please use the official version found under Collegiate Resources at www.phideltachi.org.
If the file is too large to email please use Dropbox or Google to share. If you choose to send the documents
in an email as separate documents, please combine them into a zip file. Hard copies of this report are no
longer required to be mailed. If you still have questions regarding the submission of this report please
con0tact the AAP administrator at aap@phidletachi.org.
Primary Author of this
report:
Date emailed:
No, our Chapter did not complete the Professional & Service Projects Report
Looking Ahead: Brotherhood Report (20% of Thurston) due next month.
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