[INSERT COUNCIL LOGO]
ROYALTIES FOR THE REGIONS
[INSERT PROJECT TITLE]
PROJECT PLAN – [INSERT DATE]
The purpose of this Project Plan
The purpose of this project plan template is to help councils present a strong case for a
project that is being submitted for funding under the Royalties for the Regions program.
A detailed project plan outlines the project details, scope of works, costs and budget, key
personnel, project delivery, constraints, management methodology, project risks and
outcomes. A detailed project plan is required for all funded projects under the Royalties
for the Regions program and will form part of the sub-agreement, if the application is
successful.
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delete.
Tips for completing this template
Each section of the template contains a guidance box which provides instructions and
considerations on how to complete a particular section of the template.
All sections of the template must be addressed. If a section is considered not relevant to
the project, type ‘not applicable’ and insert the reason why. This enables the template to
be tailored to the needs of the project whilst ensuring all essential elements of project
management have been considered and are being presented.
Whilst the guidance boxes should be deleted for the final version of the Project Plan
document, it may be useful to save a working draft with all guidance intact. This allows
you to review the guidance again if any changes are required.
Information should be presented in the tables embedded in the document and/or
attached in the Appendices where it is more efficient and effective to do so. Applicants
should also use the templates provided that support the document and attach these also.
Additional information for applicants is also available on the Royalties for the Regions
website.
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delete.
Table of Contents
1.
Executive summary ........................................................1
2.
Technical terms and acronyms .....................................2
3.
Project scope ..................................................................2
3.1. Project site ................................................................2
3.2. Land ownership.........................................................2
3.3. Scope of works .........................................................3
3.3.1. In scope........................................................3
3.3.2. Out of scope .................................................3
4.
Project management ......................................................3
4.1.
4.2.
4.3.
4.4.
4.5.
4.6.
Project delivery .........................................................3
Project constraints ....................................................4
Regulatory requirements...........................................4
Key personnel ...........................................................5
Special expertise.......................................................5
Project risk management ..........................................6
5.
Local government infrastructure charges ....................6
6.
Project budget .................................................................7
6.1.
6.2.
6.3.
6.4.
Project costs .............................................................7
Cost management.....................................................7
Asset management ...................................................7
Project deliverables and milestones .........................8
7.
Cost benefit analysis ......................................................9
8.
Project outcomes and benefits .....................................9
1. Executive summary
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Executive summary
Page 1 of 9
2. Technical terms and acronyms
Please provide a definitive list of technical terms and acronyms mentioned in this project
plan.
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Type here
3. Project scope
3.1.
Project site
Please describe the current state of the project site and advise if the project site is ready
for construction. If the project site is not ready for construction, please outline what site
preparation works are required before construction can commence and how long council
expects this work to take place. Supporting documentation, such as photos, plans and
maps and other evidence should be referenced and included as appendices.
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Type here
3.2.
Land ownership
Councils are responsible for advising the department of any land issues pertaining to the
project. If Council does not own the land, council must advise the department of the land
owner and have approval to use the land.
If the project is on Queensland Government owned land and/or facilities, the project must
be supported by the relevant Queensland Government agency and evidence of this
provided. Supporting documents should be referenced and included as appendices.
Please note that state controlled roads and works constructed on non-council or nongovernment owned land or controlled land are not eligible for funding under the Royalties
for the Regions program. Please refer to program guidelines for more information.
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Type here
Technical terms and acronyms
Page 2 of 9
3.3.
Scope of works
Please outline and describe all works associated with this project, including work that is
in scope and out of scope. This will help define the project boundaries and help facilitate
effective management of the project and project deliverables. The scope of the project
outlined in the application should be confirmed here.
All project works in scope that will be funded under the Royalties for the Regions should
be listed and described in section 3.3.1.
It is important to specify work and items that are out of project scope also. This may
include works that are associated with the project but not funded by Royalties for the
Regions, and which may be carried out later or further on the project site. Such work
may pose significant risks to the project if they are not carried out or completed and such
risks need to be recognised and managed. This also assists in managing and avoiding
scope creep.
All project works that are out of scope and not funded under Royalties for the Regions
should be listed and described in section 3.3.2.
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3.3.1.
In scope
Type here
3.3.2.
Out of scope
Type here
4. Project management
4.1.
Project delivery
Please provide a detailed explanation of how the project will be delivered. For example,
directly by council or through contractor(s), engaged through a tender process. If
available please also provide and supplement it with a detailed construction plan or
project timeline.
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Project management
Page 3 of 9
4.2.
Project constraints
Please detail anything that may impact or restrict the delivery of the project. This may
include restrictions on budget or funding, political or community issues, limited resources
to work on the project, personnel, contractors, timing or any other constraints that may
impact or affect the project.
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4.3.
Regulatory requirements
Local governments are responsible for complying with relevant legislative requirements,
and securing the necessary approvals with the appropriate regulatory agencies.
Please list all the licences, permits and/or development approvals required to deliver this
project and indicate current status. Include additional information if required after the
table.
The Queensland Government may assist where its powers under existing legislation
such as the State Development Public Works Organisation Act 1971 or the Queensland
Reconstruction Authority Amendment Bill 2013 are relevant.
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Licence/permit/
development
approval
Regulatory agency
Approval
status
Details
Name of Licence /
Permit or Development
Approval Required
Name of Regulatory
Agency
Approved / Not
Approved
Please provide detail on
likely timeframe of
approval.
Type here
Project management
Page 4 of 9
4.4.
Key personnel
Identify the resource requirements and skill sets required to deliver the project, for
example a project manager or project planner or engineer. Key project personnel must
have the capabilities, skills and expertise required to successfully deliver the project.
Please provide relevant details on each of the key personnel in the tables below or
attach copies of their CVs as appendices. Please note that this information is required for
due diligence purposes.
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Full Name
Date of birth
Role
Date of birth
Role
Date of birth
Role
Summary of Skills and Experience
Full Name
Summary of Skills and Experience
Full Name
Summary of Skills and Experience
4.5.
Special expertise
Please provide details of any specialist organisations or agencies that have been
contracted or engaged to deliver this project.
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Project management
Page 5 of 9
4.6.
Project risk management
Risks include major factors which could significantly influence the timing, cost or scope of
the project and associated work. At a minimum, risks must be rated as high, medium or
low. Councils must specify the likelihood of those risks occurring and ensure that
adequate and suitable risk mitigation strategies are in place.
Please outline the associated risks linked to this project using a risk management plan.
Councils may use the risk register template provided or use their own.
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Attached is a risk register that outlines all associated risks and proposed mitigation
strategies for the [Insert project name].
Type here
5. Local government infrastructure
charges
The State Planning Regulatory Provision (adopted charges) 2012 (SRSP) sets the
maximum infrastructure charges that may be levied for development in Queensland local
government areas.
The level of infrastructure charges enables development and is a key priority for the
Queensland Government, and as a result a fair value schedule of charges has been
produced.
Compared to the maximum regulated charges, the fair value charges are generally:

10 per cent lower for residential development; and

15 per cent lower for non-residential development.
Councils are required to provide a statement on whether their infrastructure
charges are set at or below the level of the Queensland Government’s fair value
schedule of charges. Applicants are also required to attach a copy of their
infrastructure charges schedule as evidence.
Priority will be given to proposed projects that are at/or below the fair value charges.
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Attached is a copy of Council’s infrastructure charges.
Local government infrastructure charges
Page 6 of 9
6. Project budget
6.1.
Project costs
Please provide a detailed breakdown of the total project costs. Councils may use the
template provided or their own if preferred.
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Attached is a detailed breakdown of the project costs.
6.2.
Cost management
Please outline how costs will be managed and reported on within council.
Please attach a project cash flow. A template has been provided however council may
use their own template, if available. At a minimum, this must include all revenue,
expenditure items, and net cash flow related to the project. Please note all project costs
listed must be exclusive of Goods and Services Tax (GST).
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Attached is a project cash flow.
6.3.
Asset management
Councils are required to provide evidence that the ongoing operation, maintenance and
replacement costs of the project can be funded. Please outline how council plans to
manage and fund the ongoing operation, maintenance and replacement costs associated
with this project.
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Project budget
Page 7 of 9
6.4. Project deliverables and milestones
Please identify and outline the key project deliverables and milestone. Please refer back
to the project scope and detailed project works, and the construction plan or project timeline provided as part of section 4.1, and identify key dates and milestones for the project.
Please note that this should only include work that is in scope of the project.
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Project Task
Start Date
End Date
Milestone
Estimated
Expenditure
Example:
Tender
11/4/14
8/8/14
Contract awarded
$0
Example:
Construction
26/9/14
28/2/15
Civil works
$800,000
Total Estimated Expenditure $
Project budget
Page 8 of 9
7. Cost benefit analysis
A cost benefit analysis (CBA) is to be attached that provides an economic evaluation of
all the costs and benefits for the project.
A CBA spreadsheet has been provided to assist Councils to estimate the net economic
benefits of the project. It is a partial CBA that incorporates the economic, social, health and
environmental benefits and costs.
Explanatory notes are available to provide guidance on the use of the CBA spreadsheet.
These notes and the CBA spreadsheet can be downloaded off the Royalties for the Regions
website at http://www.qld.gov.au/royalties.
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delete.
Attached is a cost benefit analysis that provides an economic evaluation of all the costs
and benefits associated with [Insert project name].
8. Project outcomes and benefits
Benefits can be realised both during and at completion of a project, as well as in the
years following completion. Please outline the expected outcomes and benefits below.
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Project outcome
Example: Water/sewerage capacity
Example: Community safety
Example: Community amenity
Cost benefit analysis
Benefits
Capacity to provide portable water supply x number of people.
x no of school buses transit more safely
x no of patients have been treated at the new medical centre since
opening
Page 9 of 9