Progress Report of Compliance with Gender Action Plan, DMF, and Grant Covenants As of August, 2012-October,2012 Project Title : Flood Damage Emergency Reconstruction Project (FDERP)1 Country : Cambodia Project No. : 46009 Type of Project (Loan/ TA): Loan 2852 & Grant 0285 Approval and Timeline: March 2012 – December 2015 Gender Category: EGM Mission Leader: Mr. Nida Ouk Project Impact: Economic and social recovery from the 2011 floods in project provinces Project Outcome: Restoration of critical public and social infrastructure assets necessary to restore livelihoods and access in project provinces that will secure that social infrastructure services against future flooding. Assets are rebuilt back to their original standards or better. Document 1: Progress of Gender Action Plan Implementation Document 2: Status of Compliance with DMF Document 3: Status of Compliance with Grant Covenants 1 The project was approved by the board on 27 March 2012, with effectivity date of 14 May 2012 and estimated project duration from Jan 2011 – Dec 2015, with estimated project completion date 31 March 2015. The total investment cost is estimated at $ 60.25 million, which is from ADF $55 million and Australian grant $ 5.25 million. The project is implemented in provinces (BMC, BB, Kg. Cham, Kg Thom, Prey Veng and Siem Reap). 1) Progress of Gender Action Plan Implementation Progress to Date Issues and Challenges (This should include information on period of (Please include reasons why an Activities, Indicators and Targets, actual implementation, sex-disaggregated activity was not fully implemented, or if Timeframe and Responsibility qualitative and quantitative updates (e.g. targets fall short, or reasons for delay, number of participating women, women etc.) beneficiaries of services, etc.)) Output 1: National and provincial roads damaged by floods (including bridges and culverts) rehabilitated and reconstructed (July 2012) IA: MPWT 1.1. Contractors will prioritize and report on the use of local unskilled labor: MPWT-CW1 2km of detour road in Prey Veng province, Krong Prey Veng Bridge PK88+900. MPWT-CW2 Baray PK88+000 in Prey Veng MPWT-CW3 Koh Rokar Bridge in Kampong Cham Lex Awarding of contracts for the Project Contractors started only in May 2012; Contractors were oriented in the Training Workshop on Gender Mainstreaming organized by ADB-CARM on 5 July 2012 on the LGAP targets and activities including the use of local unskilled labor. Bridge During rainy season, most people especially women are busy with farming works. Women workers were hired from villages near the construction site. Female cooks, however, are not available for they joined with their husband working in other provinces. Responsibility: MPWT Time: Year 2012 1.2. At least 30% of unskilled labor hired will be women (through conditions in bid documents) Responsibility: MPWT For the second quarter (August 2012October 2012), result of site visits and interviews with the resident engineers and site managers show that: an average percentage of unskilled women hired for the three (3) subprojects (CW1, CW2 & Regular monitoring of the project site must be done to ensure contractors implement the loan covenants including the LGAP Workable areas are limited during CW3) is 25.76%. Time: Year 2012 rainy season. Percentage of unskilled worker was cut down. CW-1: August 2012-30.33% September 2012-40.00% October 2012-30.33% Or a Total percentage of 33.55% CW-2: August. 2012-20.00% September 2012-40.00% October 2012-10.72% Or a Total percentage of 23.57% CW-3: August 2012-20.25% September 2012-20.25% October 2012 -20.00% Or a Total percentage of 20.16% 1.3. Contractors will uphold the Core Labor Standards, including not employing child labor Over-all: Percentage of women (unskilled worker) in August 2012 is 23.53%, 33.41% in September and 20.35% for October. Thus the total percentage of unskilled women workforce mobilized from August to September 2012 is 28.47% and 20.35% for October 2012. No “child labor” was availed of by the contractors during sit visits Regular monitoring of the project site must be done to ensure contractors implement the loan covenants including the LGAP. Responsibility: MPWT Time: Year 2012 1.4. Men and women will receive equal pay for equal work Responsibility: MPWT Unskilled men and women were hired and received equal pay for same work. More unskilled women were hired and received fair payment. The percentage of unskilled women hired is acceptable. Time: Year 2012 Regular monitoring of the project site must be done to ensure contractors implement the loan covenants including the LGAP. As also observed, there is separate toilet for women and men. Output 2: Rural roads damaged by floods (including bridges and culverts) rehabilitated and reconstructed (June 2012) IA: MRD 2.1. Contractors will prioritize and report on the use of local unskilled labor Responsibility: MRD Time: Year 2012 2.2. At least 30% of unskilled labor hired will be women (through conditions in bid documents) Responsibility: MRD Time: Year 2012 Awarding of contracts for the Project Contractors started only in June-July 2012; Contractors were oriented in the Training Workshop on Gender Mainstreaming organized by ADB-CARM on 5 July 2012 on the LGAP targets and activities including use of local unskilled labor The 30% unskilled labourers should be women was strongly emphasized during the Training Workshop on Gender Mainstreaming organized by ADB-CARM on 5 July 2012. Construction in the FDERP roads has not yet started as of reporting period. Regular monitoring at the project site must be done by the PDRDs to ensure that the contractors will really implement the loan covenants including the LGAP. Comments/observations should be discussed immediately with the contractors to implement corrective/preventive measures. There are some communes where women have no experience yet in road construction. LBAT training may be conducted in areas where most of the women have no experience yet road construction. Contractors and the commune council, and supported by the PDRDS/SEO should have open communication so that more women will be given the opportunity to work. Inventory of unskilled men and women interested to work in the project must be given by the commune /village council to the contractor for possible hiring when construction starts. 2.3. Contractors will uphold the Core Labor Standards, including not employing child labor Responsibility: MRD Time: Year 2012 2.4. Men and women will receive equal pay for equal work The contractors were oriented on the Core Labor Standard (no child labor and equal pay for equal work policy) during the Training Workshop on Gender Mainstreaming organized by ADB-CARM for MPWR/MRD.MOWRAM on 5 July 2012 Responsibility: MRD Time: Year 2012 2.5. Any community-based rural road maintenance demonstration activities, if selected for inclusion in the project, will prioritize, build capacity for, and report on women’s participation Responsibility: MRD Time: Year 2012 Update on this will be included in the next reporting schedule. Construction has not yet started as of reporting period. Monitoring of LGAP was emphasized by the Training facilitators during the Training Workshop on Gender Mainstreaming organized by ADBCARM on 5 July 2012. Update on this will be included in the next reporting schedule. Construction has not yet started as of reporting period. Stakeholder consultations with the commune/village officers and/or public orientation about the project were conducted in June 2012 with the MRD/SEO, PDRD and consultants (social safeguards, labor and gender specialist). Update on this will be included in the next reporting schedule Output 3: Irrigation facilities rehabilitated and reconstructed (August 2012) IA: MoWRAM 3.1. Contractors will prioritize and report on the use of local unskilled labor - Awarding of contracts for the Project Contractors started in late June 2012; Responsibility: MoWRAM - Contractors were oriented in the Training Workshop on Gender Mainstreaming organized by ADB-CARM on 5 July 2012 on the LGAP targets and activities including use of local unskilled labor Time: Year 2012 - It was found that women workers were hired from villages near by construction site, except cooks they followed their husband from other provinces and some contractors have used their own mobile unskilled workers. It mean men workers been trained and will move with company. 3.2. At least 30% of unskilled labor hired will be women (through conditions in bid documents) Responsibility: MoWRAM Time: Year 2012 3.3. Contractors will uphold the Core Labor Standards, including not employing child labor Responsibility: MoWRAM - Based on the site visit and interviewed with site managers, it shown that an average percentage of unskilled women labor hired for the subprojects CW1, CW2, CW9, CW10/11, CW12 is 36 % (75 unskilled female workers were hired out of 209 workers). - In construction work female workers are responsible for collecting stone for slope protection, grass planting, steel assembly, transport concrete, cleaning site and do supplementary work like cooking and washing. No child labor found during the visits - Based on the result of site visits and an interview with site managers, it shown that some site mangers known and some don’t know about gender requirement in the loan agreement. - Some Project contractors are not yet oriented on the LGAP during the project implementing - Lack of communication between constructors and local authority for mobilizing unskilled workers - In some places, it is hard to find women participated in the construction work because most of unskilled women are migration to Phnom Penh or to Thailand for job because the labor cost earned from construction work is low and short time. It seems constructors know very well about child labor prohibited Time: Year 2012 3.4. Men and women will receive equal pay for equal work Responsibility: MoWRAM Time: Year 2012 3.5. Irrigation canals will only be selected for rehabilitation if they have functioning Farmer Water User Committees reflecting women’s concerns Responsibility: MoWRAM Time: Year 2012 There is slightly different payment between male and female worker (15,000 riel and 17,000 riel/day). Different payment because of different responsible between 2 of them, example: female workers only collect stone and put in bags than men workers will carried those bags to the site. Explained by the site managers. - Only 4 out of 9 sub-projects have formed FWUCs. The rest will be formed after construction is completed. In the 4 FWUCs only 3.15% of women participated in the committee ( 3 female out of 107 members of FWUCs ) . - It was found that females workers who are providing breast feeding to their child were allowed to stop early and start a bit late. - It was also found that in the site there is no toilet build due to nature of work is not long in one place and always moved.. - Reasons why less women in the FWUCs because it is a voluntary work. - FWUCs did not follow an action plan. Group meeting always delayed. - Knowledge of FWUCs members on gender is limited. They needs more help Output 4: Project managed and monitored efficiently 3.1. Each PIU will have at least one woman on staff Responsibility: Each Ministries (MRD, MPWT, MoWRAM) Time: Year 2012 3.2. Each Ministry’s Gender Mainstreaming Action Group will be encouraged to participate in project activities (particularly any gender training or orientation) Each PIU has assigned one female staff to be a gender focal person, and at least currently there are 2 female staff (11%) out of the 18 PIU staff in MPWT, one female staff (3.6%) out of 28 PIU staff in MRD, and 2 female staff (5.7%) out of 35 PIU staff in MoWRAM. - 3 SEO staff of MRD were attended the orientation meeting on roles and responsibility of SEO office by an international social development and safeguard expert - 2 SEO staff of MRD and one each Gender All of them need to be given more orientation about gender mainstreaming/LGAP implementation and monitoring. Need to sustain capacity building for the SEO and engage them in LGAP monitoring. Only 2 officers of the SEO Responsibility: : Each Ministries (MRD, MPWT, MoWRAM) Time: Year: 2012 Mainstreaming Action Group of MPWT and MoWRAM were attended Gender training workshop in July 2012 organized by ADB CARM. 3.3. All PIU staff will participate in training on gender mainstreaming in infrastructure projects Responsibility: Each Ministries (MRD, MPWT, MoWRAM) Time: Year 2012 Training workshop on Gender mainstreaming in construction Sector was organized by ADB CARM together with an international and national consultants on July 5, 2012 for the 3 PIUs to increase their knowledge on Gender mainstreaming in construction as well as to attain higher quality of LGAP implementation and monitoring, and to mitigate adverse project impacts on gender achievements. There were 38 participants (8 women) from PIU’s staff at national and provincial levels, ministries’ gender focal persons, consultants, and constructors attended. The mission suggested having refresher training workshop at least once a year during have official appointments (Mr. Ly Kihour and Mr. Venghuy; 2 officers have no “parkas” yet. The Gender Mainstreaming Action Group in MRD must be involved also in all activities related to LGAP implementation (not just the SEO). Need for the Gender focal persons of each IAs, PDRDs, PMoWRAM, DPWTs to be involved on regularly monitoring the LGAP to ensure that the contractors will comply with the loan covenants/provisions as stipulated in the signed contracts. Capacity building for the PIU must be sustained particularly on LGAP monitoring. It is important that 100% of the SEO officers should have common understanding of the concepts/information discussed during trainings organized by ADB and the consultants of KCI/MRD so that they could re-echo to the PDRDs, and/or the MRD’s Gender Mainstreaming Action Committee updates related to FDERP or LGAP the project implementation implementation/ monitoring. 3.4. A national labor and gender specialist will be hired for each PIU to support LGAP implementation, monitoring, and reporting Responsibility: Each Ministries (MRD, MPWT, MoWRAM) Time: Year 2012 During the stage 2 implementation, the project has hired one national social and gender consultant intermittently to monitor the implementation of LGAP, provide capacity building to PIUs, and prepare the progress of LGAP implementation. During stage 2 and 3 of project implementation, MRD has engaged one international social development and safeguard expert intermittently and one national labor and gender specialist intermittently from second quarter of 2012 to third quarter of 2014. Similarly MoWRAM has engaged one national labor and gender specialist intermittently from third quarter 2012 to first quarter 2015. Though gender specialist were recruited for the MRD and MoWRAM respectively, the overall, timeframe of their service input is very short (2 person-month) relative to the whole project cycle from 2012 to 2015. In this regards, it this suggested that the ministries assign experience staff to assist in monitoring LGAP implementation, or the length of their service input should be readjusted. Involvement of the SEO and PDRD in LGAP monitoring is imperative to ensure the contractors’ compliance of the LGAP and loan covenants. MRD: The consultant (national labor and gender specialist’s time for monitoring LGAP is very limited). Only very few project areas/rural roads could be monitored. Even time to orient the PDRD on LGAP monitoring is limited. The time for consultation with the local community residents/ leaders about LGAP implementation is also too short. MPWT & MoWRAM: Gender focal persons wee oriented on LGAP M&E For MPWT, an international environment specialist will help the gender focal person in LGAP monitor during her assignment. 3.5. PIUs will collect sex-disaggregated data in project performance and monitoring indicators or project management information system Responsibility: PIUs, gender focal persons and constructors Time: Year 2012 3.6. The PCMU will ensure that LGAP progress updates are included in quarterly and annual reports Responsibility: All 3 Ministries (MRD, MPWT & MoWRAM) Time: Year 2012 The SEO/MRD were oriented on the new LGAP Monitoring form (with Khmer translation), the PDRDs and Engineers involved in project monitoring to gather sexdisaggregated data. PDRDs/SEO Officers were provided a copy of the new LGAP Monitoring form during the Orientation/training conducted on 19 June 2012 and 05 July 2012, and field visits/orientation conducted by the KCI/MRD consultants in 5 provinces with FDERP on 20-22 June 2012 (with the SEO officers) Based on the field visit on 18-20 to MPWT & MoWRAM, it was observed that unskilled women were hired to work at the construction sites and sex-disaggregated data was collected by PIUs and constructors. In progress MRD: The PDRDs and the SEO need to be given time to fill-in the required information with sex-disaggregated data (based on the LGAP monitoring template). Hands on training will be of great help. The national labor and gender specialist could assist the PDRDs in the next monitoring period. 2) Status of Compliance with Design and Monitoring Framework (DMF) Design Summary Performance Targets and Indicators Progress to Date (This should include information on period of actual implementation, sexdisaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process so explain what has happened towards meeting this target. Output 1: National and provincial roads damaged by floods (including bridges and culverts) rehabilitated and reconstructed At least 30% of unskilled labor hired are women Output 2: Rural roads damaged by floods (including bridges and culverts) rehabilitated and reconstructed At least 30% of unskilled labor hired are women Output 3: Irrigation facilities rehabilitated and reconstructed At least 30% of unskilled labor hired are women For the second quarter (August 2012-October 2012), result of site visits and interviews with the resident engineers and site managers show that: an average percentage of unskilled women hired for the three (3) subprojects (CW1, CW2 & CW3) is 25.76%. Findings also show that women workers were hired from villages near the construction site. Female cooks, however, are not available for they joined with their husband working in other provinces. The 30% unskilled laborers should be women was strongly emphasized during the Training Workshop on Gender Mainstreaming organized by ADB-CARM on 5 July 2012. Construction in the FDERP roads has not yet started as of reporting period. - An average percentage of unskilled women labor hired for the subprojects CW1, CW2, CW9, CW10/11, CW12 is 36 % (75 unskilled female workers were hired out of 209 workers). Output 4: Project managed and monitored efficiently PIUs in each IA will collect sex-disaggregated data All PIU staff will participate in training on gender mainstreaming in infrastructure projects MRD: The PDRDs and the SEO need to be given time to fill-in the required information with sex-disaggregated data (based on the LGAP monitoring template).The national labor and gender specialist could assist the PDRDs in the next monitoring period. MoWRAM & MPWT: Based on the field visit on 18-20, it was observed that unskilled women were hired to work at the construction sites and sex-disaggregated data was collected by PIUs and constructors. Training workshop on Gender mainstreaming in construction Sector was organized by ADB CARM together with an international and national consultants on July 5, 2012 for the 3 PIUs. There were 38 participants (8 women) from PIU’s staff at national and provincial levels, ministries’ gender focal persons, consultants, and constructors attended. 3). Status of Compliance with Loan Covenants Reference in the Loan Agreement Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target. 1. LA, Schedule 5, para. 7 Human and Financial Resources to Implement Safeguards Requirements The Borrower shall make available necessary budgetary and human resources to fully implement the EMP, the RP, and the LGAP. MRD: One male national labor and gender specialist was hired by MRD to support the SEO/MRD in implementing LGAP. 100% of the PDRds with FDERP were given orientation about the LGAP for FDERP (targets and activities); SEO/PDRDs were advised to orient the Reference in the Loan Agreement Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target. contractors who will win in the bidding on the LGAP for FDERP, and strictly monitor its compliance. Monitoring forms were introduced to the SEO/PDRDs. MoWRAM: One Female national gender specialist was hired by MoWRAM to support the Gender focal person in implementing LGAP. MPWT: An international environment specialist will help the gender focal person in LGAP monitor during her assignment. 2. LA, Schedule 5, para. 8 Bidding Documents and Works Contracts The Borrower shall ensure and cause each of MPWT, MRD and MoWRAM to ensure that all bidding documents and contracts for Works contain provisions that require contractors to: a. Comply with the measures and requirements relevant to the contractors set forth in the IEE, the EMP, the RP, and the LGAP, to the extent they concern impacts on affected people during construction, and any corrective or preventive actions set out in a Safeguards This is an on-going process. The said provisions were stipulated in the bidding contracts. Regular monitoring at the field/project site will be done by the PDRD/SEOMRD, DPWT-MPWT and PDWoRAM Reference in the Loan Agreement Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target. Monitoring Report; b. Make available a budget for all such environmental and social measures; and c. Provide the Borrower with a written notice of any unanticipated environmental, resettlement or indigenous peoples risks or impacts that arise during construction, implementation or operation of the Project that were not considered in the IEE, the EMP, the RP, and the LGAP. 3. LA, Schedule 5, para. 9 Health, Gender and Labor Standards The Borrower shall ensure and cause each of MPWT, MRD and MoWRAM to ensure that any bidding documents for Works contracts includes provisions to require the contractors to (a) use local unskilled labor and prioritized employment of women and the poor based on targets set forth in the LGAP; (b) provide equal pay for equal work; (c) provide the timely payment of wages; (d) comply with all core labor standards and the applicable labor laws and regulations, including stipulations related to employment; and (e) not employ child labor. MRD: Contractors were oriented on the LGAP targets and activities, core labor standards, and its strict compliance. The LGAP targets/activities will be monitored and reported on a quarterly basis. Public orientation about the FDERP, LGAP targets and activities, core labor standards and inventory of unskilled laborers (men and women) were discussed with the commune/village councils by the KCI/MRD consultants during field visits in the 5 provinces with FDERP on 20-23, 2012 (with the SEO). Reference in the Loan Agreement Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target. MPWT & MoWRAM Contractors were oriented on the LGAP targets and activities, core labor standards, and its strict compliance. The LGAP targets/activities will be monitored and reported on a quarterly basis. 4. LA, Schedule 5, para1.0 Safeguards Monitoring and Reporting The Borrower shall cause each of MPWT, MRD and MoWRAM to do the following: c. If any unanticipated environmental and/or social risks and impacts arise during construction, implementation, or operation of the Project that were not considered in the IEE, the EMP, the RP, or the LGAP, promply inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; d. Report any actual or potential breach of compliance with the measures and requirements set forth in the EMP, the RP, or the LGAP promptly after becoming aware of the breach. This is an on-going process. Updates will be reported in next LGAP Quarterly Progress Monitoring in October 2012. Reference in the Loan Agreement Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target. 5. LA, Schedule 5, para. 18 Gender and Development The Borrower shall ensure and cause each of MEF, MPWT, MRD, and MoWRAM to ensure that the preparation, design, construction, implementation and operation of each Subproject comply with all measures and requirements set forth in the Labor and Gender Action Plan (LGAP). This is an on-going process. Updates will be reported in next LGAP Quarterly Progress Monitoring in October 2012 Challenges in Implementing the LGAP: MRD: o Majority of the participants attended consultations meeting are men. In the commune/village councils, the officers are predominantly men. Women’s involvement during consultation meetings is essential as we could ask them directly about their perception about the project, their willingness to work in the road reconstruction project, what support (e.g. LBAT Training). It is also an “empowering experience” for women to participate during meetings, and above all to have access to information that the consultants (with the SEO/PDRDs) disseminate to the communes/project areas. MoWRAM o Less women participate in the FWUCs o Understanding of constructors on gender concept is still limited o Lack of communication between constructors and local authority for mobilizing unskilled workers MPWT o During wet season, most people especially women are busy with farm works, hence, there is less available unskilled workers that can be hired for the project. On the other hand, there is also limited work that can be done during rainy season (August-October). Attaining the 30% women in the unskilled labor is quite difficult. Recommendations MRD: There is a need to sustain conducting stakeholders’ consultations, and encourage more women to attend meetings; conduct focus group discussions with women; conduct LBAT if most of the women in the project areas do not have or have limited work experience in road reconstruction projects. There is also a need to orient commune/village councils, contractors, PDRDs, and other technical people the importance of gender mainstreaming; orient them on the LGAP (activities and targets), etc. MoWRAM: - For new mandate 2015 the FWUCs selected process should be separated between men and women candidates to ensure women candidate will be selected. - An orientation of LGAP must be broadly to constructors who win the bidding process MPWT: - Project Contractors should be well-oriented on LGAP on the commencement of the construction works. MPWT Project Manager should remind the Project Contractors to closely coordinate with the Gender Focal Person relative to LGAP Implementation. Budget should be allocated for Gender Monitoring Activities such as field visits, hiring of National Gender Specialist to provide assistance to the Gender Focal Person during the project implementation. The Gender Focal Person has been trained on LGAP M&E with the checklist of works/actions to be undertaken, hence, the Gender Focal Person is responsible for giving LGAP M&E checklist to Project Contractors for LGAP data collection.