CONTRACTOR
MANAGEMENT AT XSTRATA
COAL
INDEX
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Location of sites
Employees vs. Contractors
Contractor selection phase
Pre-engagement operational phase
Engagement operational phase
Post engagement / project completion phase
Completion stage
Common problems experienced
Future initiatives
Location of sites
Middelburg
Tweefontein
Division
Witbank
Ogies
iMpunzi Division
Mpumalanga
Division
DTJV - Middelburg
DTJV - Douglas
Rietspruit
Waterpan
Boschmans
Witcons
South Witbank
Goedgevonden
Phoenix
Tavistock
ATC
ATCOM
Tselentis
Spitzkop
Employees vs. Contractors
Mine
Tons/mth
No. empl
No. Contr
% of
Workforce
Arthur Taylor
164000
537
138
20
ATCOM
176000
363
79
18
Boschmans
280000
568
282
33
Goedgevonden
60000
5
173
97
Phoenix
84700
430
83
16
South Witbank
280000
342
297
44
Spitzkop
60000
433
221
34
Tavistock
177500
492
295
38
Tselentis
115000
92
737
89
Waterpan
110000
141
437
76
Witcons
190000
394
97
20
Employees vs. Contractors
Strength
Injuries
12
9
EMP
19
18
CONT
1
2
FAT
2004
Contractors
LTI
MTI
Employees
Contractors contribute to 31% of the total number
of injuries
Management Of Contractors
CONTRACTOR SELECTION
PHASE
CONTRACTOR SELECTION
PHASE
PRE-ENGADGEMENT
OPERATIONAL PHASE
The company Preparation
Completion of all
documentation Including
contract, indemnities, returns,
etc
Evaluation criteria
Tender Assessment in
accordance with Company
Procedure
Completion of pre-emptive risk
identification and assessment
Selection / Rejection
Assessment and response to
pre-emptive risk identification
and assessment by the
company.
Induction / Training
Medical Examination
(certificate of fitness and
medical surveillance)
OPERATIONAL PHASE
Attendance at HS and Operational
Meetings
Over inspection / Monitoring /
Auditing
POST-ENGADGEMENT
OPERATIONAL PHASE
Review contractual performance
/ delivery of services
Review compliance with
obligations
Contractor Selection Phase
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Need for contractor employment identified
Scope of work defined
Evaluation criteria
Tender assessment – company procedure
Company actions
Selection
Pre-engagement / Operational
Phase
• Documentation, i.e. contract, indemnities,
appointments, etc
• Pre-emptive risk identification & assessment
• Response to risk identification & assessment
• Induction training
• Medical examination (C.O.F. & medical
surveillance)
Engagement / Operational Phase
Monitoring performance, i.e.:
• H&S Meetings
• Risk management programme
• Occupational hygiene controls monitored
• Incident / injury reports
• Daily, weekly, monthly returns submitted
• First aid programme
• Induction
• Medical surveillance
• Health & safety training programme
Engagement / Operational Phase
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Issue & control of PPE
Equipment inventory
Logbooks, registers, appointments
Fire drills
Emergency preparedness / escape routes
Vehicle / equipment pre-use checks
Planned task observations
H & S Audits
Hazardous substances
Maintenance management
Engagement / Operational Phase
• OEM training / authorisation procedure
• Approval of deviations / modifications to
equipment
• Approval – temporary workers
• Approval – contract variation orders
• Non-compliances
• Special precautions for hazardous work
Post-Engagement / Project
Completion Phase
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Review of contractual performance
Delivery of service
Quality assurance
Review of compliance with obligations
Cold commissioning of system
Hot commissioning of system
Warranty and maintenance period confirmed
Contractor documentation
Security cards returned
Post-Engagement / Project
Completion Phase
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Exit medical examinations
Equipment removal
Site area cleared, clean & safe
Acceptance of ownership
Common Problems experience
• Limitation on the number of specialist
contractors in the market
• Time restraints in selection and appointment
process
• Quality of contractors supervisors and
employees
• Record keeping on the movement of
contractors employees between mines
• Desertion of contractors employee without
completing exit medical examinations
Future initiatives
• Preferred contactors list
• Electronic data base with program to generate
tender documents