COMPLEX CHALLENGES, INNOVATIVE CITIES - CCIC
Project Steering Committee meeting 1
th
th
Sofia 13 – 14 March 2012
ATTENDANCE LIST: ANNEX 1
NOTES:
13.03.2012
SESSION 1: INTRODUCTIONS
Dr Nadya Nikolova-Deme, Project Coordinator, opened the meeting and introduced the
Technical Secretariat. All partners then made a brief presentation (to a pre-prepared format)
setting out their interest in the project and outlining the strengths and weaknesses of their
institutions in the 5 thematic fields of the CCIC project.
COMPONENT 1 PROJECT MANAGEMENT
 Initial overview by Tim Cordy (Sofia Municipality Technical Secretariat); main issues
addressed: Subsidy Contract, Partnership Agreement draft - changes and signing process,
Steering Committee composition, CCIC timetable and reporting, partner roles;
 Quick brief on the financial questions - Technical Secretariat emphasized on the
importance of eligibility of expenditure check and timesheet keeping; thorough financial
discussion is planned for Steering Group meeting 2 in May;
Partners agreed on the following:
Dates
19 March
23 March
23 March
27 March
30 March
early April
17 April
10-11 May
30 June
Action
Partners are to coordinate with their Finance Departments to set up necessary
procedures for reporting expenditure;
Lead Partner will initiate a budget clarification process regarding the
expenditure of all partners for each of the project periods;
Partners are to start the appointment of their FLC (see INTERREG IVC
website and AF s5 for procedure);
Partners will confirm their signatories and decide (for partners from outside
the eurozone) upon an option for their national currency conversion into euro,
and to confirm that the proposed signing procedure is acceptable to their
organizations;
Partners are to mail their detailed budgets to the LP;
LP will issue the final version of the Partnership Agreement;
Partners will mail their signed and stamped signature page back to the LP,
who will assemble the consolidated original version of the Partnership
Agreement. A certified copy will be, then, mailed to each partner or provided
at the subsequent Steering Committee meeting in May;
All Partners representatives to participate in SC meeting 2 in Aberdeen;
Partners with FLC decentralised systems must have obtained an approbation
certificate from their national approbation bodies;
COMPONENT 2 COMMUNICATION AND DISSEMINATION
 Initial overview by Anthony van de Ven (Eindhoven Municipality); main issues
addressed: press releases - organization, content and delivery to Component leader; a
work plan with deadlines for delivery will be circulated after the meeting; 1st e-newsletter
– content; procedure for the selection of logo design established;
Important points:
Dates
2 April
10-11 May
10-11 May
June
August
Action
All partners must appoint a communication manager – details (name and
contacts) must be sent to Tieke Veuskens (t.veuskens@eindhoven.nl);
Communication plan draft and Communication tool kit approval was
envisaged for the Steering Committee meeting 2 in Aberdeen;
A well-developed mailing list is to be prepared by all by the Steering Group
meeting 2 in May, having in mind target groups for the different themes;
1st e-newsletter (preparation starts April);
Web-site launch;
14.03.2012
COMPONENT 3 EXCHANGE OF GOOD PRACTICES
 Overview by Laura Ahonen (City of Jyväskylä); partners present discussed their roles and
activities: a number of detailed questions were raised.
Important points:
Dates
Action
LP and CP leader agreed to co-issue a summary and clarification of the
23 March
actions and dates;
 CCIC draft methodology presentation by Ventseslav Kozarev (ARC Fund); main issues
addressed - partners discussed a broad definition of “public innovation”, which is to be
used as the basis of the project implementation, and is as follows: “public sector
innovation is about new ideas that work in creating public value”; discussion on the
definitions of other basic project terms, clarification of vague formulations etc.
Partners agreed on the following:
Dates
Action
Project partners must mail any questions and feedback to ARC Fund, in
23 March
order an updated version of the CCIC methodology to be drawn up;
The final version of the CCIC Methodology will be circulated to
10-11 May
partners for approval at Steering Group meeting 2 in Aberdeen
THEMATIC GROUPS WORKSHOP
 TG Leaders confirmed their willingness to lead as follows:
TG1 Innovative financial instruments – PP3 Birmingham City Council
TG2 Public procurement and innovation – PP12 Lazio Region
TG3 Publicly-owned enterprises and innovation – PP7 LDA of Sabadell SL
TG4 Civil society inclusion in public innovation – PP2 Aberdeen City Council
TG5 Local/regional blind-spots – PP9 City of Warsaw (to be confirmed)
 Partners discussed each Thematic Group scope in turn, as follows: Innovative financial
instruments, Public procurement and innovation, Publicly-owned enterprises and
innovation, Civil society inclusion in public innovation and Local/regional blind-spots. In
each case there was some discussion and references were made to the proposed
methodology.
- Lazio Region didn’t attend the meeting because of urgent issues, but it remains leader of
Thematic Group 2.
- City of Warsaw will follow the discussions in the other Thematic Groups, from Theme 5
point of view, and, respectively, will be in charge of developing the report on Thematic Group
5 – tbc
- Partners chose the thematic groups, in which to participate, according to their preferences.
FINAL SESSION DECISIONS
The partners agreed to disseminate all presentations among themselves in advance before
each meeting (they could be uploaded on the site)
Several partners and the Project Coordinator regretted that two partners had not attended the
meeting, and that so few project partners had remained until the end of the meeting, thus
reducing its value for those who had respected the circulated agenda. For future, all partners
must ensure their presence throughout the full duration of all subsequent project meetings.
The partners decided next Steering Committee Meeting to take place on 10-11 May 2012 in
Aberdeen.