Twinning Fiche – IPA National programmes / Component I
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IDENTIFICATION
Project Title
Assistance on the Transport of Dangerous Goods
Programme
IPA 2012 ESEI
Twinning Number
TR 12 IB TR 01
Project no.
TR2012/0740.14/12
MIPD Sector Code
Transport
ELARG Statistical code
14
DAC Sector code
21040
Total cost
(VAT excluded)1
1.000.000.00 Euro
EU contribution
950.000.00 Euro
Management mode
Decentralised
CFCU will be the Implementing Agency and will be
responsible for all procedural aspects of the tendering process,
contracting matters and financial management, including
payment of project activities. The director of the CFCU will act
as Programme Authorizing Officer (PAO) of the project.
Centralised mgmt.:
EU Delegation in charge
Decentralised mgmt.:
Responsible Unit or
National
Authority/Implementing
Agency
Mr. Muhsin ALTUN (PAO-CFCU Director)
Central Finance and Contracts Unit
Tel: +90 312 295 49 00
Fax: +90 312 286 70 72
E-mail: muhsin.altun@cfcu.gov.tr
Address: Eskisehir Yolu 4.Km. 2.Street. (Halkbank Kampüsü)
No: 63 C-Blok 06580 Sögütözü/Ankara, Türkiye
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The total project cost should be net of VAT and/or of other taxes. Should this not be the case, clearly indicate the amount
of VAT and the reasons why it is considered eligible.
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Implementation
management
Ministry of Transport, Maritime Affairs and
Communications (DG for Transport of Dangerous
Goods and Combined Transport Regulation)
TC Ulastirma, Denizcilik ve Haberleşme Bakanligi, Tehlikeli
Mal ve Kombine Taşımacılık Düzenleme Genel Müdürlüğü
Gazi Mustafa Kemal Bulvarı No:128 Maltepe Çankaya/Ankara
SPO: Mr Izzet ISIK, Deputy Director General for DG for
Combined Transport of Dangerous Goods and Combined
Transport Regulation
Telephone: +903122323853– Fax: +903122324224
Email: iisik@ubak.gov.tr
PL: Mr Izzet ISIK, Deputy Director General for DG for
Combined Transport of Dangerous Goods and Combined
Transport Regulation
Telephone: +903122323853– Fax: +903122324224
RTA Counterpart: Gulsah AYTEKIN, European Union Expert
Telephone: +903122323853– Fax: +903122324224
Implementing modality
Stand alone project
Project implementation Grant
type
Zone benefiting from Turkey
the action(s)
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2.1
RATIONALE
PROJECT CONTEXT: ISSUES TO BE TACKLED AND NEEDS ADDRESSED
The following problems/needs are expected to be solved by this project:

The transport of dangerous goods sector is in need of revising its sector strategy for
implementation of ADR in Turkey. This strategy must identify and analyze all
institutional and sectoral challenges for land transport of dangerous goods. It should
contain recommendations, plans regarding possible difficulties and identify requirements
and other necessary elements with regard to implementation of the strategy. Also there is
a need in action plan. The strategy shall lead to an action plan for the sector and a
comprehensive working schedule with specified time lines.

After analysis of the sector and its needs, there will be a need of the required project
fiches.
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
There is no organizational structuring of the responsible authorities. There is a need in
assigning of the responsibilities to the institutions, so the institutions could start the works
about their responsibilities.

There is a need in advisory committees for all aspects of the sector.

The policy makers, experts and the inspectors need trainings and seeing the best
implementations of the transport of dangerous goods.

There is no regulation on safety advisers in Turkey. Because of the lack of the regulation,
there is no system for the training of the safety advisers. There is a need of
implementation of a efficient system for the trainings of the safety advisers. There is no
enough safety advisers in Turkey. There is a need in master trainers of safety advisers who
will train the trainers of the safety advisers.

There is no regulation on the road side checks. There is a need in a regulation on the road
side checks taking into consideration Directives 95/50/EC, 2001/26/EC, 2004/112/EC,
2008/54/EC.

There is a need in analysis of the necessary regulations in Turkey.

There is a need for revising the system of trainings and examinations of drivers who
transports dangerous goods. There is a need in master trainers of drivers who train the
trainers of the drivers.

There is a need in training of the inspectors (staff of Ministry of Transport, Maritime
Affairs and Communications and Ministry of Interior/traffic police). There is a need in
master trainers of inspectors who train the trainers of the inspectors.

There is no statistical data about handling, transport and accidents of dangerous goods by
road. There is a need in a database for handling, transport and accidents of dangerous
goods by road.

For increasing the road safety in Turkey, there is a need in a monitoring centre for the
transport of dangerous goods.
There is a need in a system for approvals, tests, periodic inspections and certifications of
the vehicles, transport units and packagings used for the transport of dangerous goods.

The project is essential for continuing the legislative and administrative alignment to the
transport acquis in particular as regards the road transport such as Directives 2008/68/EC,
95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC. It is also essential improving the
implementation capacity, particularly for dangerous goods in land. The adoption of these
directives is essential for a safe, efficient transportation.
2.2
LINK WITH MIPD AND NATIONAL SECTOR STRATEGIES
The MIPD 2011-2013 states that;
Paragraph 2.6 (selected priorities): A second priority is to adopt the acquis in areas where
there is complex legislation or costly requirements to adopt EU standards in areas such as
transport, agriculture, food safety, environment and energy.
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Paragraph 2.4 (5): Extended use of the twinning instrument is also envisaged to improve the
relationship between Turkish ministries and their counterparts in EU Member States and to
make full use of the potential gains from exchange of know-how between the Member States
and Turkey on the implementation of the acquis.
Paragraph 3.4.1: In addition to the considerable investments required, Turkey needs to
complete the adoption of the acquis. Moreover, transport safety and sustainable development
are considered as key horizontal priorities.
Paragraph 3.4.3: The first objective is the transposition of the EU’s transport legislation
thereby aiming at improving the functioning of the market by promoting safe, efficient,
environment sound and user friendly transport services in the area of land transport, aviation
and railways and maritime, focusing in particular on achieving proximity with EU
neighbours.
… Provided support to transport safety and environmental sustainability by focusing on road
charging, reduction of greenhouse emissions from transport, use of transport information
systems, utilisation of intermodal transport and transport of dangerous and hazardous goods,
on safety management systems, network planning and optimisation, reduction of greenhouse
gas emissions, passenger rights, airports and aviation safety, an integrated approach and
measures to ensure cleaner sea and coastal areas, emergency response and accident
prevention and investigation.
The 9th National Development Plan states in paragraph 294 that “In order to ensure effective
management of the economic and social development process, it has become a requirement to
provide public administration in Turkey, which has a centralized structure, with a
contemporary understanding, structure and operation, where citizen oriented and high quality
services can be provided in an effective and rapid manner and concepts such as flexibility,
transparency, participation, accountability, responsibility and predictability are emphasized.
The Strategic Plan 2009-2013 of the Ministry of Transport states under Fundamental Tenets
and Values: “Maintaining and improving service quality and standards”, as well as
“considering the critiques, different opinions and suggestions” and “Amending Law No.
3348 on the organization and duties of the Ministry of Transport so as to render [the]
decision-making process faster and more effective and to prevent the waste of human and
material resources”(Objective 5.1), as well as “Providing allocation of specialized personnel
in required fields for effective service provision and advanced institutional development.”
(Objective 5.2).
One of the activity of the “Turkish Road Transport Sector Strategy for 2010 - 2015” is
“Establishment of a new and autonomous body titled “Department on the Transport of
Dangerous Goods” within the ministry to include all modes of transport: road, rail, air, sea
and inland waterways”.
Since it is a complex legislation and its implementations are very costly, this project is
essential to adopt the necessary EU aquis on the transport of dangerous goods by road, such
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as Directive 2008/68/EC on the inland transport of dangerous goods, and Directives
95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC on the road side checks. The adoption of
these directives and implementation of ADR is essential for a safe, efficient transportation.
2.3
LINK WITH ACCESSION PARTNERSHIP (AP) / EUROPEAN PARTNERSHIP (EP) /
STABILISATION AND ASSOCIATION AGREEMENT (SAA) / ANNUAL PROGRESS REPORT
This project addresses the Accession Partnership priority mentioned in Council Decision
2008/157/EC of the 18th February 2008, paragraph 3.1 short-term priorities, i.e. the reform of
public administration and personnel policy in order to ensure a greater efficiency,
accountability and transparency, as well as paragraph 3.2“Chapter 14: Transport policy
- continue the legislative and administrative alignment to the transport acquis in particular
as regards road transport and air safety,
- strengthen the capacity to implement EU acquis, including control measures, in line with
EU standards”.
This project addresses the NPAA priorities mentioned under Priority 14.4 “Continuing the
legislative and administrative alignment to the transport acquis in particular as regards safety
in road transport”
As well as Priority 5.2: Reinforce the establishment of institutional structures and strengthen
administrative capacity in the areas of programming, project preparation, monitoring,
evaluation and financial management and control, particularly at the level of line ministries
(…). Further strengthen economic policy coordination across different institutions and policy
areas in order to provide a consistent and sustainable economic policy framework for the
economy; (…)
From the Progress Report 2010 chapter 4.12 Transport: Some progress has been made in the
area of road transport. Turkey became a party to the European Agreement on the
international carriage of dangerous goods by road (ADR) on 22February 2010. However, the
institutional and technical capacity of the directorate general for land transport (DGLT) for
implementing the ADR remains limited. Rail transport is the only transport sub-sector where
no progress has so far taken place. Preparedness in this sector remains at a very early stage.
From the Progress Report 2011 chapter 4.12 Transport: The regulation on transport of
dangerous goods has entered into force, but the transition periods for full implementation are
likely to be long.
… The institutional and technical capacity for implementing the rules on dangerous goods
and digital tachographs is not at the required level.
… The implementation capacity is limited, particularly for dangerous goods in land and
maritime transport.
This project is essential for continuing the legislative and administrative alignment to the
transport acquis in particular as regards road transport such as Directives 2008/68/EC,
95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC. It is also essential improving the
implementation capacity, particularly for dangerous goods in land.
2.4
PROBLEM ANALYSIS
Road transport sector is the most widely used transport mode in Turkey. 92.9 percent of all
goods are carried by road. As a consequence much dangerous goods are also carried by road.
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Because of the nature of the dangerous goods, it is of utmost importance that such carriage is
done in the safest manner possible and in accordance with the international rules laid down in
several international agreements, such as ADR.
The European Agreement concerning the International Carriage of Dangerous Goods by Road
(ADR) was done on 30 September 1957. It was entered into force on 29 January 1968. There
are 45 member states to the ADR today. By European Council Directive 2008/68/EC, the
provisions of ADR were transposed into European Community law. ADR was entered into
force on 1 January 1997 in European Union Member States.
The aim of the ADR is to provide common technical standards and rules for safer transport.
Furthermore, environmental footprints and adverse social effects of the accidents are planned
to be diminished and the external risks posed by road transport activities are expected to be
minimized by ADR Agreement.
In the agreement, it is said that apart from some excessively dangerous goods, other
dangerous goods may be carried internationally in road vehicles subject to compliance with
the requirements of packaging and labeling of the dangerous goods and the requirements of
the construction, equipment and operation of the vehicle carrying dangerous goods.
The Contracting Parties should;
- transpose the ADR rules to their national law,
- implement training, examination and licensing system of drivers and safety advisers,
- implement inspection system,
- implement type approval, certification, tests and periodic inspection of vehicles and
other technical equipments carrying dangerous goods,
- determine and implement the routes, parking areas, tunnels and bridges that used in the
transportation of the dangerous goods.
It is obvious that Turkey should take necessary measures on the above mentioned issues as
soon as possible just as other Contracting Parties.
In this connection, Turkey has taken some steps toward the proper implementation of system
regarding transporting dangerous good by road. By law number 5434 published on 6
December 2005 in the official gazette, Turkey consented to the ADR Agreement. By the
decision number 2009/15454 that was published on 30 October 2009 in the official gazette,
Turkey published the translation of the ADR. By this decision the domestic law procedure
was completed. Instruments of ratification and accession were deposited by the Ministry of
Foreign Affairs. Turkey became a member state of ADR agreement on 22 March 2010.
On 1 November 2011, a decree law published about the institutional structure of the Ministry of
Transport, Maritime Affairs and Communications. In this decree law, a new directorate general,
Directorate General for the Transport of Dangerous Goods and Combined Transport
Regulation, is established dealing with the issues about the transport of dangerous goods by all
modes (road, railway, air, maritime). The duties of the directorate general about the transport of
dangerous goods are as follows:
— To ensure the activities of the transport of dangerous goods by all modes be in
economic, fast, safe, qualified, environment friendly manner and also free, fair,
sustainable competition environment compatible, while pursuing public welfare
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according to the international agreements, standards and regulations and to ensure this
activities are consistent with the other trasportation activities.
— To determine rights, obligations, and responsibilities of both service providers and
beneficiaries in the field of transportation of dangerous goods.
— To determine professional competency requirements for those of whom engaged in the
field of transportation of dangerous goods and drivers, machinists, crews of air,
maritime vehicles in particular and to train them or to have them train, examine or to
have them examine and to authorize and to inspect them.
— To determine minimum quality of stations, storage facilities and similar constructions
used in the field of transport of dangerous goods and to inspect them.
— To determine the minimum quality of type, capacity, ownership, age and etc. of any
kind of vehicles used in the transport of dangerous goods by road, railway, air, maritime
and to determine methodologies, principals of technical periodic inspections of them.
— To determine the minimum quality of the institutions that do the technical periodic
inspections of any kind of vehicles used in the transport of dangerous goods by road,
railway, air, maritime and to authorize and to inspect them.
— To carry out the necessary international relations for the transport of dangerous goods
and combined transport activities, to hold joint commission studies and agreements.
The directorate general on the transport of dangerous goods would benefit from a continuous,
integrated, efficient and effective addressing of the increasingly complex, regulatory and
technical aspects of the transport of dangerous goods and, therefore, it is essential that the
staff of the directorate general is well trained and competent to carry out the responsibilities
of the directorate general both at a domestic and at an international (ADR and EU working
groups) level; competence which needs to be enhanced and ensured. It is desirable to revise
the sector strategy and to have an action plan for the transport of dangerous goods. Depending
on the analysis of the sector and its needs, it is essential to write necessary project fiches. It is
also essential to analyze the necessary regulations in Turkey.
It is necessary to assign of the responsibilities to the institutions so the institutions could start
the works about their responsibilities. It is also efficient to have advisory committees for all
aspects of the sector. It is, furthermore, desirable that the directorate general has available
appropriate data and is able to monitor developments in the sector.
There is a corresponding national regulation in Turkey which was first enacted in 2007, but
was postponed for the purpose of granting transitional period for road hauliers to adapt the
stringent rules in the Regulation. The purpose of this regulation is to regulate the transport of
dangerous goods by road in order to promote public safety; and protect property and the
environment. This regulation applies to the handling and national and international transport
of dangerous goods on road vehicles within Turkey on highways. The Regulation on transport
of dangerous goods by road lays out rules and conditions for loading and unloading, also
packaging, marking, labelling, the duties of consignor and consignee, the responsibilities of
hauliers drivers and operators. In addition, vehicles and the equipments used for the activities
of such hazardous transport are regulated as well. Rules regarding marking, labelling and
packaging in the regulation on the transport of dangerous goods are put into force on the 1st
of January, 2012. The other rules and conditions contained in the relevant regulation will be
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in force gradually in the subsequent years following 2012. Work on the actual implementation
and enforcement of the legal requirements has, however, to be intensified.
There is also a directive on the training of drivers who transports dangerous goods. It contains
qualifications of training institutions, qualifications of the trainers and the syllabus of the
lessons. The checks of the drivers will be put on force on the 1 January 2012. In the current
situation, there are trainings on the basic training course only. There is a need in the trainings
of specialization training courses for carriage in tanks, specialization training courses for
carriage of substances and articles of Class 1 and Class 7 and also refresher trainings. There is
not enough master trainers of drivers who train the trainers of the drivers.
The activities foreseen in the project will provide clear benefits through raising the awareness
and knowledge of the legislative requirements in the public and in the private sector,
including enforcement bodies and policy makers. The overall expected positive outcome will
be an increase in safety standards and on trade between Turkey and the EU, with mutual
advantages for both sides.
Specific assistance is, furthermore, desired in transposing Directive 2008/68/EC on the inland
transport of dangerous goods and on implementing the system for the training of safety
advisers, as well as in the organizing of efficient and effective training and examination
schemes in the field of the transport of dangerous goods. There is a need in master trainers of
safety advisers who train the trainers of the safety advisers.
Also, it is important to seek assistance in ensuring that Turkey meets the requirements of
Directive 95/50/EC on uniform procedures for checks on the transport of dangerous goods by
road and organizing effective and uniform roadside checks and obtain assistance in the
drafting of an annual report on the results of these checks.
It is essential that the inspectors of the Directorate General for Transport of Dangerous Goods
and Combined Transport and the Ministry of Interior/traffic police is well trained and know
the best implementations. There is a need in master trainers of inspectors who train the
trainers of the inspectors.
It is desirable to have a efficient system for approval, tests, periodic inspections and
certification of the vehicles, transport units and packaging used in transport of dangerous
goods.
Ministry of Science, Industry and Technology and Ministry of Interior are the stakeholders most
affected by implementation of ADR fully. Ministry of Science, Industry and Technology
requires the implementation of the ADR from Ministry of Transport, Maritime Affairs and
Communications to carry out the Directive 2010/35/EC on transportable pressure equipment.
2.5
LINKED ACTIVITIES AND DONOR COORDINATION
“Technical Assistance for the Turkish road transport sector” – TR0404.08/004 Members of
staff have been trained in the transport of dangerous goods by road.
“Assistance to the Turkish road transport sector”- TR04-IB-TR-01 – all aspects of road
transport have been addressed and assistance has been rendered in the drafting of a Regulation
on the transport of dangerous goods by road.
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“Strengthening Intermodal Transport in Turkey”, already started on December 2011, to set up
the legal framework and strategy paper for the development of intermodal transport in
Turkey.
“Improvement of Safety Regarding Handling of Dangerous Goods at Ports and Coastal
Facilities", to establish a system for the Administration to ensure safe handling of dangerous
goods in ports and coastal facilities.
Technical Assistance for Reform of the Turkish Railways, TR0702.27-01/001- the overall
objective of the project is to restructure and reform Turkish Railways. One of the key activities
of the project is to strengthen capacity on safety and interoperability of the prospective
infrastructure manager and railway undertakings at new TCDD.
Furthermore, related to TOBB’s activities on the ADR Convention, a project prepared and
submitted to CFCU named "ADR Testing and Certification Centre". With this project, TOBB
and UND aims to create harmonization between Community acquis concerning the transport
of dangerous goods by road and Turkish regulations. Main objective of this project is;
preparing occupational standards and national vocational qualifications for dangerous goods
transport operators, security advisers who shall be recruited according to the requirements of
ADR Convention and trainers of both the transport operators and safety advisors, by
establishing a testing and certification centre at TOBB ETU University campus, in order to
assess the occupational standards prepared and ensuring the sustainability of this centre. This
project was rejected. Also, a similar project was submitted to CFCU by UND. This project
was also rejected.
This project is also essential for the implementation of the Directive 2010/35/EU of the
European Parliament and of the Council on transportable pressure equipment.
2.6
Lessons learned
The complexity and importance of the transport of goods would benefit from a designated and
elaborate project, as would the training of staff charged with policy development,
implementation and enforcement.
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3.1
DESCRIPTION
OVERALL OBJECTIVE OF THE PROJECT
To promote an environmental-friendly, safer and sustainable transport system.
3.2
SPECIFIC OBJECTIVE(S) OF THE PROJECT
To improve further alignment with the EU acquis, enhance the capacity of the MoTMC and
relevant institutions responsible for implementing the transport of dangerous goods by road
for better implementation and establish a sustainable and efficient system for the transport of
dangerous goods.
3.3
RESULTS
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The expected results of this project are:
a) A strategy indicating policies to implement transport of dangerous goods by road has been
outlined. Through application of the course of action, there will be a 30% decrease in the
number of the accidents involving dangerous goods.
b) The Human resource capacities of the Ministry and other relevant institutions have been
strengthened through workshops, trainings, site visits and internships. These results will
also be verified when Ministry of Transport, Maritime Affairs and Communications and
other relevant institutions are able to produce and implement transport of dangerous goods
by road regulation.
c) An effective and efficient training, examination and certification system for the drivers
and safety advisers have been developed. There will be a 30% decrease in the number of
the accidents involving dangerous goods.
d) Harmonization of EU legislation on transport of dangerous goods by road regulation, that
is, Council Directives 2008/68/EC and 95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC
have been assured via draft legislations prepared through project activities. Those
legislations will be published in the official gazette in 2014.
e) A model on the basis of the best practices in the EU in the field of monitoring, control and
enforcement of the transport of dangerous goods by road regulations has been
implemented. The indicator of this result is a 20 % increase in the number of the vehicles
transporting dangerous goods inspected in the roadside and a 20 % decrease in the ratio of
the fined drivers in 2015 compared to 2012.
3.4
MAIN ACTIVITIES
3.4.1 Activities related to Result (a) – Preparing a strategy indicating policies to implement
transport of dangerous goods by road.
The existing legal provisions, institutional responsibilities, administrative capacity (including
IT capacity, personnel, training, etc.) and other relevant subjects shall also analyzed.
 Analyzing the current system on transport of dangerous goods by road.
 Organizing meetings and interviews with all stakeholders including governmental
institutions and private sector. Preparing a report on these meetings and interviews.
 4 workshops with governmental institutions and private sector for stock taking of the
current situation in terms of implementation, legislations, problems and future expectations of
the transport of dangerous goods by road and also for responsibilities, advisory committees
 2 seminars with all stakeholders including governmental institutions and private sector to
communicate status quo and future changes/expectations regarding transport of dangerous
goods by road.
 Preparing a specific action plan that is supported by a comprehensive working schedule
with all corresponding critical milestones for each necessary activity.
 Preparing and distributing a handbook on the new policy and operational recommendations
on the fourth quarter of project implementation period.
 Preparing work programme and projections on the development of transport of dangerous
goods on the fourth quarter of project implementation period.
 Analyzing the existing division of responsibilities between governmental institutions
involved in the transport of dangerous goods. Preparing a report on the division of
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responsibilities among various governmental institutions on the transport of dangerous goods
on the third quarter of project implementation period.
 Preparing draft project fiches on the transport of dangerous goods on the fourth quarter of
project implementation period.
 Assisting in establishment of advisory committees for all aspects of the sector on the third
quarter of project implementation period.
3.4.2 Activities related to Result (b) – In order for the staff in the Ministry and other
relevant institutions, they will be trained on the relevant legislations, development of policy on
the transport of dangerous goods, its implementation, enforcement and monitoring.
 Performing training needs assessment
 Organizing 4 training sessions for 200 staff from all Ministries on the relevant legislations,
its implementation, enforcement and monitoring, policy development, as well as
technicalities and administrative structure of transport of dangerous goods by road.
 Organizing 2 study visits of 4 policy makers from all ministries each for getting acquainted
with the training and examination systems and evaluation of best practices in a member state.
 Organizing 2 study visits of 4 staff from all ministries each for getting acquainted with the
training and examination systems and evaluation of best practices in a member state.
 Organizing internships of 6 staff from Ministry of Transport, Maritime Affairs and
Communications in order to look into the development of policy, its implementation and
enforcement relating to the transport of dangerous goods in a EU country
 Training of 20 staff of Ministry of Transport, Maritime Affairs and Communications to be
safety advisers on the first quarter of project implementation period.
 Training of 20 staff of Ministry of Transport, Maritime Affairs and Communications as
master trainer who train the trainers for drivers and safety advisers including at least ADR
instructor course which contains dangerous goods safety adviser (DGSA) course, ADR course,
Preparing to Teach in the Lifelong Learning Sector (PTLLS) course, first aid course, fire
extinguisher course, ADR assessment, ADR Course supervision.
 Analyzing of similar training systems used in the EU for inspectors and other enforcement
officers
 Preparation of proposals for the enhancement of the training system for inspectors and
other enforcement officers.
 Organizing 1 Study visit of maximum 6 representatives from both ministries (Ministry of
Transport, Maritime Affairs and Communications/Directorate General for Transport of
Dangerous Goods and Combined Transport (MoTMC) and the Ministry of Interior/Road
Traffic Police (MoI) to a member state.
 Organizing internships of 3 inspectors in a member state from both ministries (MoTMC
and MOI) who will train the trainers of inspectors.
 Organizing 1 seminar on inspection procedures
 Organizing 2 local trainings on inspection procedures to staff of both ministries (MoTMC
and MOI)
3.4.3 Activities related to Result (c) – Developing an effective and efficient training,
examination and certification system for the drivers and safety advisers;
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 Analyzing various vocational training schemes, examination and certification systems in
Turkey, including licensing system for professional competence of the drivers and safety
advisers.
 Analyzing relevant EU legislation and best practice throughout the EU.
 Preparing 4 training guidelines for trainings of drivers and safety advisers and also master
trainers of drivers and safety advisers on the second quarter of project implementation period.
 Organizing identified courses for training institutes on the second quarter of project
implementation period.
 Organizing 1 seminar on the training scheme and examination system.
 Preparing an examination instruction guide on the second quarter of project
implementation period.
 Preparing a guideline for the requirements and conditions for the certification of institutes
on the second quarter of project implementation period.
 Organizing 1 seminar on the certification of institutes.
 Compilation of certification guidelines for the authorization of training and examination
institutions in the realm of transport of dangerous goods.
3.4.4 Activities related to Result (d) - Preparing a draft regulation on safety advisers on
basis of Directive 2008/68 and ADR part 1.8.3 and a draft regulation on the road side checks,
taking into consideration Directives 95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC.
 Analyzing current Turkish legislations.
 Analyzing relevant EU legislations.
 Performing needs assessment about Turkish legislation on the transport of dangerous
goods.
 Preparing draft regulation on safety advisers on basis of Directive 2008/68 and ADR part
1.8.3 on the second quarter of project implementation period.
 Organizing 1 seminar for informing the public institutions and 1 seminar for informing the
private sector about the contents of the draft regulation on safety advisers.
 Preparing draft regulation on the road side checks, taking into consideration Directives
95/50/EC, 2001/26/EC, 2004/112/EC, 2008/54/EC on the fourth quarter of project
implementation period.
 1 nationwide seminar to communicate with all stakeholders including governmental
institutions, private sector, civil society and interested citizens about the draft regulation’s
content, schedule and implementation of new road side checks.
3.4.5 Activities related to Result (e) – Designing a model for monitoring, control and
enforcement of the transport of dangerous goods by road.
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 Analyzing the best practices of databases for handling and transport of dangerous goods
and accidents of dangerous goods transport by road throughout the EU on the second quarter
of project implementation period.
 Organizing meetings and interviews with governmental institutions and private sector on
the establishment of database for handling and transport of dangerous goods and accidents of
dangerous goods transport by road.
 Organizing 2 workshops with governmental institutions and private sector on the
establishment of database.
 Organizing 1 seminar to inform governmental institutions and private sector about the
database.
 Preparing a technical and administrative consultation report on fully operative database on
the fourth quarter of project implementation period.
 Analyzing the best practices of monitoring centres for the transport of dangerous goods by
road throughout the EU on the second quarter of project implementation period.
 Organizing meetings and interviews with governmental institutions and private sector on
the establishment of a monitoring centre for the transport of dangerous goods.
 Organizing 2 workshops with governmental institutions and private sector on the
establishment of the monitoring centre.
 Organizing 1 seminar to inform governmental institutions and private sector about the
monitoring centre.
 Preparing a technical and administrative consultation report (including a tender dossier
with technical specifications and terms of reference) for establishment a monitoring centre on
the fourth quarter of project implementation period.
 Analyzing of the best practices of the implementation of a system for approvals, tests,
periodic inspections and certifications of the vehicles, transport units and packagings used in
transport of dangerous goods throughout the EU on the first quarter implementation period.
 Analyzing of the best practices of the delegation of authority of this kind of system
throughout the EU on the first quarter of project implementation period.
 Organizing meetings and interviews with governmental institutions and private sector on
the system on the first quarter of project implementation period.
 Preparing a technical and administrative consultation report of this system on the first
quarter of project implementation period.
 Preparing a draft protocol about the delegation of authority of this kind of system on the
first quarter of project implementation period.
 Preparing a draft procurement document on the software programme of the monitoring
system.
3.5
ASSESSMENT OF PROJECT
(WHERE APPLICABLE)
IMPACT, CATALYTIC EFFECT AND CROSS BORDER IMPACT
Project Impact: Assistance in formulating the department’s core responsibilities and work
programme with regards to the transport of goods by road will contribute to the quality of the
development, implementation, enforcement and monitoring of a coherent and long term road
13
transport policy, its basic structure, strategy and action plans and communication and decision
taking processes. As such it will enhance the capacity of the Ministry to play its crucial role
both inside Turkey and within the decision-taking processes of the European Union and other
international organizations.
Catalytic Effect: The project will improve the transport environment which will also be of
benefit to the general public, through enhanced road safety and less hazards for human health.
Cross Border Impact: A well functioning and regulated market in the transport of dangerous
goods contributes to safety both nationally and internationally.
3.6
SUSTAINABILITY
Sustainability: Through the establishment a new DG for Transport of Dangerous Goods and
Combined Transport Regulation, in which all expertise relating to the transport of dangerous
goods is available, the project will enhance the effectiveness and efficiency of all measures
regarding such transport, and as such will contribute substantially to the sustainability of the
transport of dangerous goods leading to a safer world, by building the institutional
foundations.
3.7
ASSUMPTIONS AND PRE-CONDITIONS2
Relevant institutions, MoTMC, Ministry of Interior, Ministry of Science, Industry and
Technology, Turkish Atomic Energy Institute, Ministry of Environment and Urbanization,
Turkish Standardization Institute, TOBB and related associations will act in an harmonized
manner.
Necessary interest and attention from relevant governmental institutions, sector associations
and NGO’s will be shown.
DG for Transport of Dangerous Goods and Combined Transport Regulation will show
organizational flexibility and willingness put forward drafted legislative proposals to
accommodate for the outcome of project results.
4
IMPLEMENTATION ISSUES
Beneficiary:
Ministry of Transport, Maritime Affairs and Communications (DG for Transport of
Dangerous Goods and Combined Transport Regulation)
Co-beneficiaries:
- Ministry of Science, Industry and Technology
2
Assumptions are external factors that have the potential to influence (or even determine) the success of a
project but lie outside the control of the implementation managers. Such factors are sometimes referred to as
risks or assumptions but the Commission requires that all risks shall be expressed as assumptions. Preconditions are requirements that must be met before the sector support can start .
14
DG for Industry
Address: Mustafa Kemal Mah. Eskişehir Yolu 2151.
Cadde No:154 Çankaya/ANKARA
Tel: +90 (312) 201 55 51
Fax: +90 (312) 201 55 53
- Ministry of Interior
DG for Security
Address: Emniyet Genel Müdürlüğü Ayrancı Mahallesi
Dikmen Caddesi No: 11 06100 ÇANKAYA/ANKARA
Tel: +90(312) 412 30 00
Stakeholders:
- Ministry of Environment and Urbanization
- Turkish Standardization Institute
- Turkish Atomic Energy Institute
- Energy Market Regulatory Authority
- The Union of Chambers and Commodity Exchanges of Turkey (TOBB)
- Associations of Transport Operators
- Associations of Professional Drivers
- Associations of the Petro/Chemical Industry
15
4.1
INDICATIVE BUDGET
Indicative Project budget (amounts in EUR)
SOURCES OF FUNDING
TOTAL
EXP.RE
ACTIVITI
ES
IB
(1
)
IN
V
(1)
TOTAL
PUBLIC
EXP.RE
IPA
COMMUNITY
CONTRIBUTIO
N
EUR
EUR
EUR
(a)=(b)+(e
)
(b)=(c)+(d
)
(c)
%
(2)
PRIVATE
CONTRIBUTION
NATIONAL PUBLIC CONTRIBUTION
Total
EUR
%
(2)
(d)=(x)+(y)
+(z)
Central
EUR
(x)
Regional/
Local
EUR
(y)
IFIs
EUR
EUR
(e)
%
(3
)
(z)
Activity 1
Twinning
Contract
x
–
TOTAL IB
1,000,000.
00
1,000,000.
00
950,000
95%
50,000 5%
50,000
1,000,000.
00
1,000,000.
00
950,000
95%
50,000 5%
50,000
1,000,000.
00
1,000,000.
00
950,000
95%
50,000 5%
50,000
–
TOTAL INV
TOTAL PROJECT
The co-financing requirement foreseen under IPA will be considered fulfilled according to the provision of the relevant Financing Agreement.Amounts net of VAT
(1) In the Activity row, use "X" to identify whether IB or INV
(2) Expressed in % of the Public Expenditure (column (b))
(3) Expressed in % of the Total Expenditure (column (a))
16
4.2
INDICATIVE IMPLEMENTATION SCHEDULE (PERIODS BROKEN DOWN BY QUARTER)
Contracts
Twinning
Contract
4.3
Start of
Tendering/ Call
for proposals
Signature of
contract
Project
Completion
4Q2012
2Q2013
1Q2015
CROSS CUTTING ISSUES
4.3.1 Equal Opportunities and non discrimination
Equal opportunity principles and practices in ensuring equitable gender participation in the
project will be guaranteed. Male and female participation in the project will be based on the
relevant standards of the EU and will be assured by official announcements published to
recruit staff for the project. The main criteria for staff recruitment will be appropriate
qualifications and experience in similar projects, not sex or age. Both men and women will
have equal opportunities and salaries.
4.3.2 Environment and climate change
The project has a potentially positive effect on the environment. Improving the overall
performance of the transport sector will help to constrain levels of road accidents and
pollution.
4.3.3 Minorities and vulnerable groups
According to the Turkish Constitutional System, the word “minorities” encompasses only
groups of persons defined and recognized as such on the basis of multilateral or bilateral
instruments to which Turkey is a party.
4.3.4 Civil Society/Stakeholders involvement
The Union of Chambers and Commodity Exchanges in Turkey (TOBB), as well as the various
organizations for producers, terminal operators, carriers and users of hazardous materials play a
key role in the transport of dangerous goods, as do regional and local authorities and civil
society organizations. Their views on what issues the department needs to address will be a
principle element in policy development.
17
ANNEXES
Documents to be annexed to the Project fiche
1. Log frame
2. Description of Institutional Framework
(Including composition of the project Steering Committee, Sector Monitoring SubCommittees, and sectoral working group)
3. Reference list of relevant laws and regulations only where relevant
4. Details per EU funded contract(*) where applicable:
For TA contracts: outputs expected from the contractor and indicative budget
breakdown.
For twinning contracts: main components and activities foreseen, indicative budget
breakdown, profile of the MS project leader, resident twinning advisor and key short
term experts as well as name and position of the project leader of the BC.
For grants schemes: components of the scheme, eligible target group and activities (in
case of direct grants, justification for selection of grant beneficiary without call for
proposal).
For supply contracts: reference to feasibility study as well as indicative list of items,
cost estimate, intended beneficiary, indication on how detailed technical specifications
will be prepared, provisions for maintenance + section to be filled in on assets'
ownership(**).
For works contracts: reference to feasibility study for the construction works,
identification of the site, indicative list of works to be completed and cost estimate,
indication on how technical specifications will be prepared, provisions for
maintenance and information on assets' ownership(**); account of services to be
carried out for the service part of the contract.
Please note that feasibility study is a pre-requisite when works and supply contracts
are proposed.
For each activity, describe format and co-financing plan.
(*)
Non standard aspects (in case of derogation to PRAG) also to be specified.
(**) Assets' ownership, maintenance plans (applicable to all supply and works
contracts):

Ownership of assets (current and after project completion)

Maintenance plans

Describe any co-financing arrangement how this will be implemented
and by when
18
5. Project visibility activities
19
ANNEX I: Log frame
LOGFRAME PLANNING MATRIX FOR Project Project title and number
Fiche
Assistance on the transport of
dangerous goods
Contracting period expires FA Execution period expires FA + 5 years
+ 2 years
Total EUR 1,000,000.00
budget
IPA
EUR 950,000.00
budget:
Overall objective
Objectively verifiable Sources of Verification
indicators (OVI)
Annual
reports/statistics
To
promote
an
a Less incidents and
accidents
provided by Turkish Statistical
environmentally-friendly, safer
Institute,
Ministry
of
and
sustainable
transport
Transport, Maritime Affairs
system.
and Communications and
Ministry of Customs and Trade
as well as EU Commission’s
progress reports and other
international
institutions’
reports
mentioning
developments achieved in this
regard.
Specific objective
Objectively verifiable Sources of Verification
Assumptions
indicators (OVI)
20
To improve further alignment
with the EU acquis, enhance
the capacity of the MoTMC
and relevant institutions
responsible for implementing
the transport of dangerous
goods by road for better
implementation and establish
a sustainable and efficient
system for the transport of
dangerous goods.
30% Less accidents
resulting from
transport of dangerous
goods occurred in
2016 compared to
2010.
Annual reports/statistics
provided by Turkish Statistical
Institute, Ministry of
Transport, Maritime Affairs
and Communications and
Ministry of Customs and Trade
(In 2010, 400 incidents as well as EU Commission’s
progress reports and other
were occurred.)
international institutions’
Positive assessment of reports mentioning
institutional capacity
developments achieved in this
and legislative
regard.
alignment on
dangerous goods in the The Progress Report issued by
the European Commission
progress report of
after project ends.
2015.
The regulations on safety
Preparing and
advisers and road side checks
publishing the
for the transport of dangerous
regulations on safety
advisers and road side goods being published in the
official gazette.
checks for the
Relevant institutions, MoTMC, Ministry of Interior,
Ministry of Science, Industry and Technology, Turkish
Atomic Energy Institute, Ministry of Environment and
Urbanization, Turkish Standardization Institute, TOBB
and related associations will act in a harmonized
manner.
transport of dangerous Training and certification
goods by 2015.
guidelines regarding the
Preparing training and procedure taken place at the
certification guidelines training and examination
institutes
for training and
examination institutes
21
by 2015.
MoTMC and related
associations have
knowledgeable staff
working on transport
of dangerous goods,
capable of
implementing
regulations.
Results
Objectively verifiable
indicators (OVI)
a) A strategy indicating a.1 A road map
policies
to
implement defining
specific
transport of dangerous goods actions in dangerous
goods
have
been
by road has been outlined.
adopted
by
the
Ministry in 2014.
b) The Human resource
capacities of the Ministry and
other relevant institutions
have
been
strengthened
through workshops, trainings,
site visits and internships.
Sources of Verification
Assumptions
Terms of reference and work
Management ready to implement
plans
Management reports
Progress Reports
Draft regulations
List of participants
Trainee certificates
Schemes
b.1 The staff of
Ministry of Transport, Reports on study trips
Maritime Affairs and Report on institutional
Communications and improvements
Report on database for
other relevant
institutions are able to handling and transport of
dangerous goods and accidents
produce and
implement transport of of dangerous goods transport
by road.
dangerous goods by
22
road regulation.
Report on establishment a
monitoring centre for transport
c.1 A 30% decrease in of dangerous goods.
Report on necessary project
c) An effective and efficient the number of the
fiches.
training, examination and accidents involving
certification system for the dangerous goods.
drivers and safety advisers
have been developed.
d) Harmonization of EU
legislation on transport of
dangerous goods by road
regulation, that is, Council
Directives 2008/68/EC and
95/50/EC,
2001/26/EC,
2004/112/EC,
2008/54/EC
have been assured via draft
legislations prepared through
project activities. Those
legislations will be published
in the official gazette in 2014.
d.1 The legislations on
safety advisers and
road side checks of the
vehicles that transport
dangerous goods by
road will be published
in the official gazette
in 2014.
e) A model on the basis of the
best practices in the EU in the
field of monitoring, control
and enforcement of the
transport of dangerous goods
by road regulations has been
23
implemented.
Activities to achieve results
A.
 Analyzing the current
system on transport of
dangerous goods by road.
Means / contracts
Costs
1 x Twinning Contract EUR 1,000,000.00
Assumptions
Necessary interest and attention from relevant
governmental institutions, sector associations and
NGO’s will be shown.
 Organizing meetings and
interviews with governmental
institutions
and
private
sector. Preparing a report on
these
meetings
and
interviews.
 4 workshops
with
governmental institutions and
private sector for the current
situation
and
future
expectations of the transport
of dangerous goods by road
and also for responsibilities,
advisory committees.
 2
seminars
with
governmental institutions and
private sector to inform
24
governmental institutions and
private sector for current
situation
and
future
expectations of the transport
of dangerous goods by road.
 Preparing a specific action
plan that is supported by a
comprehensive
working
schedule
with
all
corresponding
critical
milestones for each necessary
activity.
 Preparing and distributing
a handbook on the new policy
and
operational
recommendations on the
fourth quarter of project
implementation period.
 Preparing
work
programme and projections
on the development of
transport of dangerous goods
on the fourth quarter of
project
implementation
period.
 Analyzing
the
existing
25
division of responsibilities
between
governmental
institutions involved in the
transport of dangerous goods.
Preparing a report on the
division of responsibilities
among various governmental
institutions on the transport of
dangerous goods on the third
quarter
of
project
implementation period.
 Preparing draft project
fiches on the transport of
dangerous goods on the
fourth quarter of project
implementation period.
 Assisting in establishment
of advisory committees for all
aspects of the sector on the
third quarter of project
implementation period.
B.

Performing
needs assessment
training
26
 Organizing 4 training
sessions for 200 staff from all
Ministries on the relevant
legislations,
its
implementation, enforcement
and
monitoring,
policy
development, as well as
technicalities
and
administrative structure of
transport of dangerous goods
by road
 Organizing 2 study visits
of 4 policy makers from all
ministries each for getting
acquainted with the training
and examination systems and
evaluation of best practices in
a member state.
 Organizing 2 study visits
of 4 staff from all ministries
each for getting acquainted
with the training and
examination systems and
evaluation of best practices in
a member state.

Organizing internships of
27
6 staff from Ministry of
Transport, Maritime Affairs
and Communications in order
to look into the development
of policy, its implementation
and enforcement relating to
the transport of dangerous
goods in a EU country
 Training of 20 staff of
Ministry
of
Transport,
Maritime
Affairs
and
Communications to be safety
advisers on the first quarter
of project implementation
period.
 Training of 20 staff of
Ministry
of
Transport,
Maritime
Affairs
and
Communications as master
trainer who train the trainers
for drivers and safety
advisers including at least
ADR instructor course which
contains dangerous goods
safety
adviser
(DGSA)
course,
ADR
course,
Preparing to Teach in the
28
Lifelong Learning Sector
(PTLLS) course, first aid
course, fire extinguisher
course, ADR assessment,
ADR Course supervision.
 Analyzing of similar
training systems used in the
EU for inspectors and other
enforcement officers
 Preparation of proposals
for the enhancement of the
training system for inspectors
and
other
enforcement
officers.
 Organizing 1 Study visit
of
maximum
6
representatives from both
ministries
(Ministry
of
Transport, Maritime Affairs
and
Communications/Directorate
General for Transport of
Dangerous
Goods
and
Combined
Transport
(MoTMC) and the Ministry
of
Interior/Road
Traffic
29
Police (MoI) to a member
state.
 Organizing internships of
3 inspectors in a member
state from both ministries
(MoTMC and MOI) who will
train
the
trainers
of
inspectors.
 Organizing 1 seminar on
inspection procedures
 Organizing
2
local
trainings
on
inspection
procedures to staff of both
ministries (MoTMC and
MOI)
C.
 Analyzing
various
vocational training schemes,
examination and certification
systems in Turkey, including
licensing
system
for
professional competence of
the drivers and safety
30
advisers.
 Analyzing relevant EU
legislation and best practices
throughout the EU.
 Preparing
4
training
guidelines for trainings of
drivers and safety advisers
and also master trainers of
drivers and safety advisers on
the second quarter of project
implementation period.
 Organizing
identified
courses for training institutes
on the second quarter of
project
implementation
period.
 Organizing 1 seminar on
the training scheme and
examination system.
 Preparing an examination
instruction guide on the
second quarter of project
implementation period.
 Preparing a guideline for
the
requirements
and
31
conditions
for
the
certification of institutes on
the second quarter of project
implementation period.
 Organizing 1 seminar on
the certification of institutes.
 Compilation
of
certification guidelines for the
authorization of training and
examination institutions in the
realm
of
transport
of
dangerous goods.
D.
 Analyzing
Turkish legislations.
current
 Analyzing relevant EU
legislations.
 Performing
needs
assessment about Turkish
legislation on the transport of
dangerous goods.
 Preparing draft regulation
on safety advisers on basis of
32
Directive 2008/68 and ADR
part 1.8.3 on the second
quarter
of
project
implementation period.
 Organizing 1 seminar for
informing
the
public
institutions and 1 seminar for
informing the private sector
about the contents of the draft
regulation on safety advisers.
 Preparing draft regulation
on the road side checks,
taking into consideration
Directives
95/50/EC,
2001/26/EC, 2004/112/EC,
2008/54/EC on the fourth
quarter
of
project
implementation period.
 1 seminar to inform
governmental institutions and
private sector about the draft
regulation on the road side
checks.
E.
33
 Analyzing
the
best
practices of databases for
handling and transport of
dangerous
goods
and
accidents of dangerous goods
transport by road throughout
the EU on the second quarter
of project implementation
period.
 Organizing meetings and
interviews with governmental
institutions and private sector
on the establishment of
database for handling and
transport of dangerous goods
and accidents of dangerous
goods transport by road.
 Organizing 2 workshops
with
governmental
institutions and private sector
on the establishment of
database
 Organizing 1 seminar to
inform
governmental
institutions and private sector
about the database.
34
 Preparing a technical and
administrative consultation
report on fully operative
database on the fourth quarter
of project implementation
period.
 Analyzing
the
best
practices
of
monitoring
centres for the transport of
dangerous goods by road
throughout the EU on the
second quarter of project
implementation period.
 Organizing meetings and
interviews with governmental
institutions and private sector
on the establishment of a
monitoring centre for the
transport of dangerous goods
 Organizing 2 workshops
with
governmental
institutions and private sector
on the establishment of the
monitoring centre
 Organizing 1 seminar to
inform
governmental
35
institutions and private sector
about the monitoring centre.
 Preparing a technical and
administrative consultation
report for establishment a
monitoring centre on the
fourth quarter of project
implementation period.
 Analyzing of the best
practices
of
the
implementation of a system
for approval, tests, periodic
inspections and certification
of the vehicles, transport
units and packagings used in
transport of dangerous goods
throughout the EU on the
first quarter implementation
period.
 Analyzing of the best
practices of the delegation of
authority of this kind of
system throughout the EU on
the first quarter of project
implementation period.

Organizing meetings and
36
interviews with governmental
institutions and private sector
on the system on the first
quarter
of
project
implementation period.
 Preparing a technical and
administrative consultation
report of this system on the
first quarter of project
implementation period.
 Preparing a draft protocol
about the delegation of
authority of this kind of
system on the first quarter of
project
implementation
period.
 Preparing
a
draft
procurement document on the
software programme of the
monitoring system.
37
Annex II: Description of the Institutional Framework
Project Management
The whole contract will be tendered as one.
Responsible body
The Central Finance and Contracts Unit (CFCU) is the Contracting Authority and will
be responsible for the tendering, contracting, administration, accounting, payments and
financial reporting. The Director of the CFCU will act as Programme Authorizing
Officer (PAO) of the project.
The Ministry of Transport, Maritime Affairs and Communications (MoTMC)
represented by the Senior Programme Officer (SPO) will be responsible for the
technical implementation.
Management Structure
The Project shall be implemented and managed by MoTMC in close coordination
with the Twinning Team.
The beneficiary will establish a Project Management Unit (PMU) which will operate
in MoTMC premises. This unit will be responsible for the technical implementation of
the project under the overall supervision of the PAO. The PMU will be responsible for
assisting the Twinning Partner in timely implementation of project activities. The
results of activities during the implementation will be reported by interim quarterly
project management reports. The purpose of the PMU will be; to ensure effective
communication between the Twinning Partner’s project group and the Beneficiary; to
co-ordinate the work of the operation on an ongoing basis and to allow the
Beneficiary to be fully informed of operation activities. The PMU will meet at least
once every two weeks during the project.
Roles and responsibilities of the SPO
The project will be implemented under the supervision of the Ministry of Transport,
Maritime Affairs and Communications, acting as Senior Programme Officer and
which will be responsible for the proper and timely implementation of the activities.
The Senior Programme Officer will be particularly responsible for:
•
•
•
Submitting the request to the CFCU to launch tenders;
Endorsing commitment and disbursements documents prior to their
transmission to the CFCU for approval;
Supervising, monitoring and notifying to the CFCU the
difficulties or non-performance of the contract during
implementation;
38
•
•
•
Cooperating with the Consultant on Project implementation and follow up
(logistical assistance or other, if required, ensuring the Consultant’s
performance/deadlines, approval of technical reports of the Consultant);
Monitoring the Project implementation (preparation of semi-annual
monitoring reports, preparation of regular process activities reports
presented to the CFCU);
Consulting the CFCU on the correct procedure to follow up before carrying
out further project adjustments.
Roles and responsibilities of the MS Project Leader
MS Project Leader is supposed to coordinate the activities, disseminate project
information among stakeholders, take part in discussions with the high level officials,
present and defend project input and expected outputs, manage the project team,
prepare project management reports, help overcome project related problems, and
assist the SPO for continuous development of project initiatives. The MS Project
Leader will support the beneficiary and the CFCU in monitoring all contracts related
to the programme. This includes ensuring that EC procurement rules are correctly
applied.
a) Qualifications:








The Project Leader must have at least 10 years of professional experience in
transport of dangerous goods sector with at least 2 years of specific experience
in project management, preferably in EU funded projects.
Broad long-term knowledge of all processes in the area of acquis and ADR
that the project is dealing with;
Training in ADR and/or being a Dangerous Goods Safety Advisor (DGSA) in
one EU member state is an asset,
High-ranking official, commensurate with an operational dialogue at
Ministerial level;
Overall appreciation of the problems and solutions in the sector;
Capable of unblocking any problems at highest level;
Good leadership skills;
Good written and oral command of English.
b) Tasks:





Overall project co-ordination;
Co-chairing, with the Turkish PL, the regular project implementation steering
committee meetings;
The management of the team of long and short term experts;
Mobilizing short term experts;
The primary contact for all the communications, elaboration and delivery of
39


all necessary inputs for ensuring proper implementation of the activities in
accordance with the EC Rules;
The fulfillment of the reporting requirements.
Executing administrative issues (i.e. signing reports, side letters etc.).
Roles and responsibilities of the Resident Twinning Adviser (RTA)
The RTA is supposed to assist in finalizing the twinning contract, establish a work
plan for project activities, facilitate the organization of workshops, particularly with
the EU Offices (including Court of Justice, and specialized EU courts), identify
contact persons, assist in identifying topics of discussion and case studies (both local
and EU cases)
a) Qualifications














Minimum of 5 years experience in transport of dangerous goods activities;
Preferably a comparative knowledge of other Member States’ systems;
Experience in project management;
Broad network in the field of transport of dangerous goods;
Advanced university degree;
Strong written, oral and inter-personal communication skills in English;
Good communication skills and experience in developing, co-coordinating and
conducting training programmes;
Experience in managing a large team of experts;
Have good knowledge of EU Acquis on transport of dangerous goods and
ADR,
Knowledge in all elements of the transport of dangerous goods policy, legal
issues, control and enforcement and training,
Training in ADR and/or being a Dangerous Goods Safety Advisor (DGSA) in
one EU member state is an asset,
Experience of establishing an ADR system is considered as an asset,
Experience in preparation of a sector strategy and/or road map and/or action
plan in the transport of dangerous goods by road sector is considered a strong
asset,
Knowledge of Project Cycle Management and experience in preparation of
procurement documents in accordance with EU Practical Guide Rules for
procurement,
b) Tasks

The execution of the day to day management;
40






To plan and coordinate outputs;
Together with the Project Leader: to nominate and mobilize the short term
experts;
To supervise the short term experts;
To coordinate and organize study visits, training activities, workshops and
other activities;
To ensure proper quality of outputs;
To provide detailed reports on the impact of the project.
Roles and responsibilities of the Resident Twinning Adviser (RTA) Counterpart
RTA Counterpart will:



Assist the RTA in communication and overall coordination
Draft the quarterly and interim project management reports with the
RTA
Review and implement the directions of the Project Managers and
PMU
Roles and responsibilities of the (short term) experts (STEs)
STEs will have expertise for the tasks assigned and will share this expertise with
their colleagues and peers from the beneficiary institutions. STEs are supposed
to be knowledgeable on transport of dangerous goods by road, and EU Acquis
and practices in this regard, knowledgeable in ADR and have experience in
drafting regulation. These experts are expected take part in the analysis of the
Turkish legislation and organizational structure guided by RTA thus be able to
discuss with Turkish stakeholders on how the legislative and public organization
for developing transport of dangerous goods by road legislation should be based
on the best practices applied in the EU member states. Short-term experts
depending on the workshop, seminar, round table will take part.
a) Qualifications:






Minimum of 5 years experience in transport of dangerous goods activities;
Advanced university degree;
Have at least 2 years of experience as a trainer in the field of EU transport of
dangerous goods by road Acquis.
The experts, in the absence of a university degree will have an equivalent
professional experience of minimum 10 years;
Strong written, oral and inter-personal communication skills in English;
All experts of the team shall have full computer literacy.
Monitoring
41
For monitoring of the project management and activities, the project leader will
prepare the monitoring reports to be submitted to EUSG as the National IPA
Coordinator (NIPAC) and the Steering Committee. The Project leader will also
prepare an Interim Evaluation Report for the evaluation of the project management
and implementation. The Steering Committee will review the inputs of the reports,
monitor the progress of the project and assist the SPO in decision-making. Below is a
chart showing the composition of the members of the Steering Committee.
Steering Committee
Steering Committee will be established during the project’s inception period to ensure
co-ordination between different stakeholders and chaired by the Senior Programme
Officer of the MoTMC.
The Consultant will facilitate the meetings and agenda; minutes of the meetings will
be prepared in detail and sent to all stated members of the Steering Committee for
information and comments.
In particular, the Steering Committee will be responsible for the following activities:
- monitoring project implementation and ensuring corrective actions to be taken,
- ensure efficient and timely cooperation between the involved parties,
- settle possible disputes without delay.
For the success of this assignment, it is important that the Beneficiary is closely
involved in the study process and that recommendations are made in consultation with
the relevant local stakeholders. In this context, at least three monthly periodic
meetings will be held in the premises of the Beneficiary. The progress of the projects,
actions to be taken shall be discussed with the participation of key experts. The
Consultant will facilitate the meetings and agenda; minutes of the meetings will be
prepared in detail and sent to all stated members of the Steering Committee for
information and comments.
42
Name
Organization
İzzet IŞIK
MoTMC
M. Celal TÜMER
MoTMC
RTA
Twinning Partner
Observer
EU Delegation
Procurement Officer
CFCU
Representative
Min. of EU Affairs
Representative
Ministry of Science, Industry and Technology
Representative
Ministry of Interior
Representative
Ministry of Environment and Urbanisation
Representative
Turkish Standardization Institute
Representative
Turkish Atomic Energy Institute
Representative
Energy Market Regulatory Authority
Representative
Associations of transport operators
Representative
Associations of professional drivers
Representative
The Union of Chambers and Commodity Exchanges in
Turkey
Representative
(TOBB)
Association of petrol/chemical
industry
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Indicators for monitoring the training programme are divided into two parts,
quantitative and qualitative. These indicators shall be included and presented as part of
the progress reports mentioned above.
Quantitative indicators:
• Number, type and description of courses conducted year to date (ytd)
• Number of participants involved in the training programme for the last two
months and ytd
• Number and description of educated Train the Trainers
• List of institutions with indication of number of participants and types of
courses represented in the training in the last two months and ytd
•
Participants’ evaluating grids with a benchmark score for each course
Qualitative indicators:
Specification of the results of the evaluation grids as for instance satisfaction or
dissatisfaction with rooms, trainers and notes, to be included in the progress
reports
REPORTING
1. In the course of contract implementation the Project Leaders will present the
following
reports:
- An Inception Report covering the one-month period following the date of the
Contract signing and should be presented in the second month of the project
realization. It must include assumptions and planned methods for the execution of
each task, together with the proposed logistic solutions.
44
- Quarterly Progress Reports covering the state of play of the project activities
for monitoring purpose.
- A Final Report - no later than 30 days after the Project performance is
finished. The reports will have to be countersigned by the SPO.
2. Reporting language – English and Turkish
3. Number of copies of particular reports – 5
4. The reports shall be submitted to the MoTMC, EUD, Min. of EU Affairs and
the CFCU.
Annex III – Reference list of relevant laws and regulations
EU legislation
Directive 2008/68/EC on the inland transport of dangerous goods which adopt ADR
on the transport of dangerous goods by road, RID on the transport of dangerous goods
by rail and ADN on the transport of dangerous goods by inland waterways.
Directive 95/50/EC on uniform procedures for checks on the transport of dangerous
goods by road
Directive 2001/26/EC of the European Parliament and of the Council of 7 May 2001
amending Council Directive 95/50/EC on uniform procedures for checks on the
transport of dangerous goods by road
Commission Directive 2004/112/EC of 13 December 2004 adapting to technical
progress Council Directive 95/50/EC on uniform procedures for checks on the
transport of dangerous goods by road
Directive 2008/54/EC of The European Parliament and of The Council of 17 June
2008 amending Council Directive 95/50/EC on uniform procedures for checks on the
transport of dangerous goods by road, as regards the implementing powers conferred
on the Commission
Commission Directive 2010/61/EU of 2 September 2010 adapting for the first time
the Annexes to Directive 2008/68/EC of the European Parliament and of the Council
on the inland transport of dangerous goods to scientific and technical progress
Commission Directive 2010/35/EU of the European Parliament and of the Council of
16 June 2010 on transportable pressure equipment and repealing Council Directives
76/767/EEC, 84/525/EEC, 84/526/EEC, 84/527/EEC and 1999/36/EC
45
Turkish legislation
Law on road transport,
The Regulation on the transport of dangerous goods by road,
The Directive on training of the drivers on the transport of dangerous goods,
The regulation on the type approval of the motor vehicles and their trailers that
designed for transport of dangerous goods,
The regulation on the transportable pressure equipment,
Reference to AP
Council Decision of the 18th February 2008 on the principles, priorities and conditions
contained in the Accession Partnership with the Republic of Turkey and repealing
Decision 2006/35/EC (2008/157/EC)
TURKEY 2007 ACCESSI0N PARTNERSHIP
3.1 short-term priorities, i.e. the reform of public administration and personnel policy
in order to ensure a greater efficiency, accountability and transparency.
Reference to NPAA
Priority 5.2: Reinforce the establishment of institutional structures and strengthen
administrative capacity in the areas of programming, project preparation,
monitoring, evaluation and financial management and control, particularly at the
level of line ministries (…). Further strengthen economic policy coordination across
different institutions and policy areas in order to provide a consistent and sustainable
economic policy framework for the economy; (…)
As well as Priority 14.4 “Continuing the legislative and administrative alignment
to the transport acquis in particular as regards safety in road transport”
Reference to MIPD
The Multi-annual Indicative Programme Document prepared for the period 20092011, priority is given to six areas named “development axis”. Component I
Institution Building states in the paragraph on meeting the Copenhagen criteria:
“Public administration: Modernisation of the civil service (…), as well as “Civil
society: Facilitation of the domestic development of civil society and its involvement in
the shaping of public policies; Reinforcement of social dialogue and trade union
rights”. Component IV Human Resources Development, contains as Priority axis 1:
To attract and retain more people in employment.
46
Reference to the National Development Plan
The 9th National Development Plan for the period 2007-2013 states in paragraph
5.6. Increasing Quality and Effectiveness in Public Services
“294. In order to ensure effective management of the economic and social
development process, it has become a requirement to provide public administration in
Turkey, which has a centralized structure, with a contemporary understanding,
structure and operation, where citizen oriented and high quality services can be
provided in an effective and rapid manner and concepts such as flexibility,
transparency, participation, accountability, responsibility and predictability are
emphasized.”
Reference to Overall Sector Strategy
The Strategic Plan 2009-2013 of the Ministry of Transport states under
Fundamental Tenets and Values: “Maintaining and improving service quality
and standards”, as well as “considering the critiques, different opinions and
suggestions” and “Amending Law No. 3348 on the organization and duties of
the Ministry of Transport so as to render [the] decision-making process faster
and more effective and to prevent the waste of human and material
resources”(Objective 5.1), as well as “Providing allocation of specialized
personnel in required fields for effective service provision and advanced
institutional development.” (Objective 5.2).
Annex IV: Details per EU funded contract
Contract 1.1: Twinning Contract (Indicative budget)
Total Budget: 1,000,000 €
TWINNING CONTRACT
BUDGET SUMMARY
1
Project coordination costs
2
Preparatory costs
3
Visibility costs
4
RTA (total costs)
Units
(12 visits if
consortium)
Visits for
project steering
committee
meetings
9 visits for
contract
drafting
18 Months
Unit Cost
Total Cost
3,500€ /per
meeting in BC
€ 42,000.00
3,500 € per
visit
31,500
€ 10,000
€ 10,000
13,500
€/Month
€ 243,000.00
47
5
RTA Assistant
18 Months
2,000€/Month
€ 36,000.00
6
Language Assistant
18 Months 2,000 €/Month
€ 36,000.00
7
8
9
Activities (STE travel, per
diem, PMC, training,
workshop, internship, study
visit, seminar, nationwide
seminar…)
Operational cost (Interpretation
during meetings and
trainings/workshops,
Translation of the documents,
etc...)
Audit
Total (including 5% cofinancing)
€ 521,500.00
€ 70,000.00
€ 10,000.00
€1,000,000.00
48