UNOV/ UNODC
Call for Proposal to conduct surveys on crime in 8 cities in
South Africa
Deadline for receipt of applications: 25 November 2015, midnight (GMT+2 hours)
Notice:
This Call for Proposal forms the basis for applying for UNODC grants. It must neither be
construed as a grant agreement, nor be regarded as a confirmation of a grant awarded by
UNODC to any entity. Consequently, UNODC is not liable for any financial obligations, or
otherwise, incurred by any entity in responding to this Call for Proposal. Such costs will not
be considered as part of the grant budget in the event that a grant is awarded to an applicant.
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Table of contents
1
ABOUT THE PROJECT ...............................................................................................1
1.1
1.2
1.3
2
RULES FOR THE CALL FOR PROPOSAL ................................................................2
2.1
2.2
3
Eligibility Criteria ...................................................................................................2
How to Apply and the Procedures to Follow ..........................................................4
EVALUATION OF PROPOSALS ................................................................................5
3.1
3.2
3.3
4
Background and objective of the project ................................................................1
Grants Programme ..................................................................................................1
Thematic focus of this call for proposal and priority issues ...................................2
Evaluation and selection of applications .................................................................5
Approval of awards .................................................................................................7
Notification of Decision ..........................................................................................7
DOCUMENTS ...............................................................................................................7
4.1
4.2
4.3
Documents to be submitted along with the Application .........................................7
Documents to be signed between UNODC and the Contractual Party ...................7
Reporting, monitoring and evaluation ....................................................................8
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1.1
ABOUT THE PROJECT
Background and objective of the project
For the first time explicitly, the SDGs 2030 agenda affirms that development requires
peaceful and inclusive societies, justice for all, and effective, accountable, and inclusive
institutions at all levels. SDG 16 specifically ensures that the rule of law, peace and security
are integral part of the framework, and SDG 11 aims to “make cities and human settlements
inclusive, safe resilient and sustainable”. The contribution of the UN system in “localizing”
the 2030 agenda would be critical, as the future success of the SDGs resides in large part in
cities.
In light of the above scenario, a UNODC project funded under the 8th tranche of the United
Nations Development Account1, was launched in 2015 with a view to contribute to the UN
system’ effort in enhancing the response of local governance to crime and insecurity, and
improving citizens’ life. The local dimension is where the security/development nexus can
be properly analysed and where counter-measures can be measured or tested.
It is with the above objectives in mind that UNODC commissioned, in February 2015, the
University of Cape Town (UCT) to formulate a “Guide on City Security” to reflect the link
between development and security responses.
Following the completion of the above city surveys and the adoption of the “Guide”,
UNODC will proceed in its dissemination within the UN system, the development
community and local government officials across regions.
1.2
Grants Programme
The grants programme is part of UNODC’s project "Integrating crime, corruption, drugs
and terrorism related issues into the preparation of national development plans and
processes". The goal of this programme is to contribute to the design of policy and
operational responses by local authorities aimed at improving the safety and security of
ordinary citizens.
These grants are intended to conduct surveys in “zones of insecurity ” of 8 cities in South
Africa to strengthen the quality of the “Guide of City Security” currently being drafted by
UCT (University of Cape Town), to demonstrate the importance of data collection and the
subsequent design of policies in line with the recommendations of the Guide. Different
1 The Development Account is a capacity development programme of the UN Secretariat aiming at enhancing
capacities of developing countries in priority areas of the UN Development Agenda. The Development
Account is funded from the UN Secretariat's regular budget.
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levels of insecurity coexist alongside each other, reflecting differences in development,
security provision and political access. The inequalities apparent within one urban location,
and how these disparities are handled, can significantly impact – both positively and
negatively – the effectiveness of policy and citizens perceptions. Reducing crime levels in
these “zones of insecurity” would significantly improve overall levels of city security in
these localities.
The Call for proposal allows for 3 Grants to undertake surveys in the “zones of insecurity”
in 8 cities in South Africa, as follows:

Grant A: 4 cities - Buffalo City, Mangaung, Msunduzi and Tshwane. Smaller cities
with comparable levels of crime. (Maximum grant amount will not exceed $60.000).

Grant B: 3 cities - Johannesburg, eThekwini and Ekurhuleni. Big cities with higher
levels of industrialisation, etc. (Maximum grant amount will not exceed $60.000).

Grant C: 1 city - Cape Town. Having significant levels of violent crime, generated by
gang and associated challenges, it requires a separate focus. (Maximum grant amount
will not exceed $30.000).
To ensure overall consistency and the comparability of data the selected grantees are
expected to closely coordinate with UNODC when determining the final methodology and
questionnaires for conducting the proposed surveys.
1.3
Thematic focus of this call for proposal and priority issues

Mapping of “zones of insecurity” in each of the 8 selected cities based on quantitative
(police and other available statistics) and qualitative (views of community leaders and
local experts) criteria.

Collection of security related empirical data in “zones of insecurity” in above mentioned
8 cities in South Africa based on a sound survey methodology.

Analysis of the survey findings and compilation of a survey report.
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RULES FOR THE CALL FOR PROPOSAL
These guidelines under this section set out the rules for the submission, selection and
implementation of grants projects financed under this grants programme.
2.1
Eligibility Criteria
This section briefs the fundamental principles of applying for this grant, criteria for
applicants, criteria disqualifying applicants and the criteria of costs which may or may not be
taken into consideration.
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2.1.1
Fundamental principle
Grant applicants should consider the following fundamental principles in designing their
grant project proposals:
 an ethical approach to grant implementation
 partnership with other stakeholders
 potential for replication
2.1.2
Eligibility criteria for applicants
In order to be eligible for a grant/contract, applicants must:
 be a non-profit organisation and government-affiliated organizations ); civil society
organizations including NGOs, academic/research institutes and universities;
 be willing to cooperate and share the findings/results of the survey with the other
selected entities
 be an entity registered in South Africa
 have prior experience in executing and/or managing a survey;
 have prior experience in carrying out research on urban crime prevention;
 have capability to administer international funding;
 have a bank account
2.1.3
Non-eligible entities
The following types of entities are not eligible:
 entities concerned only or mainly with individual sponsorships for participation in
training courses, workshops, seminars, conferences, congresses, schooling or other
educational activities;
 entities conducting one-off workshops, conferences and seminars
 credit or loan schemes
 entities which discriminate against individuals or groups of people on grounds of their
gender, sexual orientation, religious beliefs, or lack of them, or their ethnic origin
 political parties and religious organizations
2.1.4
Eligibility of costs: costs which may be taken into consideration
Only eligible costs can be taken into account. The categories of costs considered as eligible
and non-eligible are indicated below. The budget is both a cost estimate and a ceiling for
"eligible costs". Note that the eligible costs must be based on real costs based on supporting
documents. Costs that do not appear realistic may be rejected.
It is therefore in the applicant's interest to provide a realistic and cost-effective budget.
Eligible direct costs
To be eligible under this Call for Proposal, costs must be directly verifiable and traceable to
the activities being implemented.
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Eligible indirect costs (overheads)
The indirect costs incurred in carrying out the project may be eligible for flat-rate funding
fixed at not more than 10% of the total eligible direct costs. Such amount may be reviewed
in the context of the overall input-based budget submitted with the proposal. It is possible
that pre-selected proposals may be amended, at the recommendation of the Committee on
Grants in Vienna, to exclude all indirect costs.
Contributions in kind
Contributions in kind are not considered actual expenditure and are not eligible costs for
reimbursement.
Ineligible costs
The following costs are not eligible:
 debts and provisions for losses or debts;
 interest owed;
 salary top-ups and similar emoluments to government employees
 items already financed in another framework, i.e. existing capacity should not be
included in the budget ;
 currency exchange losses;
 credit to third parties.
2.1.5
Duration
All activities financed by this Grants programme must be implemented by 10 April 2016.
2.1.6
Number of applications per applicant
An applicant may only submit one proposal under this Call for Proposal.
2.2
2.2.1
How to Apply and the Procedures to Follow
Application form
Applications must be submitted in accordance with the instructions on this Call for Proposal.
A standard application form (Survey proposal) including a budget sheet (Survey proposal
budget) are both attached as Annexes.
All applications must be in English.
Due care must be taken to complete the application form. Any error or major discrepancy
related in the application form (e.g. the amounts mentioned in the budget are inconsistent
with those mentioned in the application form) may lead to rejection of the application.
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Clarifications will only be requested if information provided is unclear, and prevents
objective assessment of the proposal.Please note that only the application form and the
completed budget will be evaluated. It is therefore of utmost importance that these
documents contain ALL relevant information concerning the survey.
2.2.2
Where and how to send the applications
The complete application form and budget must be submitted in Word and Excel or PDF.
Applications must be submitted by email to spia.citysurveys@unodc.org, marked
“UNDA/UNODC City Surveys South Africa 2016” in the subject.
Applications sent by any other means (e.g. by fax or by mail) or delivered to other addresses
will not be considered under this Call for Proposal.
Incomplete applications will be rejected.
2.2.3
Deadline for submission of Applications
The deadline for the submission of applications is 25 November 2015, midnight (GMT+2
hours) as evidenced by the date of receipt of submission email. Any application submitted
after the deadline will be automatically rejected.
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3.1
EVALUATION OF PROPOSALS
Evaluation and selection of applications
Applications will be examined and evaluated by the UNODC technical evaluation team. All
proposals submitted by applicants will be assessed according to the following steps and
criteria:
STEP 1: OPENING SESSION AND ADMINISTRATIVE CHECK
The following will be assessed:
 The submission deadline has been respected. If the deadline has not been respected
the application will automatically be rejected.
 The Application Form including the budget table is duly filled, and a copy of the
registration certificate, proving applicants status as a not for profit organisation, as
well as a copy of the annual financial statement, are attached to the application. If any
of the requested information is missing or is incorrect, the application may be rejected
solely on that basis and the application will not be evaluated further.
 The proposal meets the rest of the eligibility criteria.
STEP 2: EVALUATION OF THE FULL APPLICATION
An evaluation of the quality of the applications, including the proposed budget, and of the
capacity of the applicant and its partners, will be carried out in accordance with the
evaluation criteria set out in the Evaluation Grid included below.
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3.1.1
Scoring
The evaluation criteria are divided into sections and subsections. Each subsection will be
given a score between 0 and 2 in accordance with the following guidelines: 0 = poor; 1 =
adequate; 2 = good. Fulfilling the priority issues of the survey is a prerequisite section, and
an applicant will not be considered for a grant if it fails to obtain the minimum pass mark of
50% in this section, irrespective of its total score in the evaluation.
3.1.2 Evaluation Grid
Maximum
Score
Sections of the Full Application
1. Priority issues
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1.1 Does the project proposal indicate a sound methodology (including
quantitative and qualitative criteria) for the mapping of the “zones of
insecurity”?
2
1.2 Does the applicant propose a sound methodology and adequate human
resources (e.g. experienced survey practitioners) for conducting the surveys?
2
1.3 Do the proposed activities include the data collection process, the analysis
of the data and the compilation of a report within the stipulated time frame?
2
2. Capacity of the organisation
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2.1 Does the applicant have sufficient experience in conducting and/or
managing a surveys (e.g. years dealing with crime issues and surveys,
examples of past projects)
2
2.2 Does the applicant demonstrate sufficient technical expertise?
2
2.3 Does the Applicant indicates its willingness to cooperate with UNODC
and the other selected entities in the undertaking of the city surveys?
2
3. Budget
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3.1 Is the budget clear and sufficiently detailed?
2
3.2 Is the ratio between the estimated costs and the expected results
satisfactory? (value for money assessment)
2
Maximum total score
16
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3.1.3 Provisional selection
Following the evaluation, a table listing the applications ranked according to their scores
will be developed. A provisional selection of applicants will be made at this stage depending
on their ranking following the evaluation. The relevant UNODC Regional office will be
consulted at this point to seek its approval for the proposed rating and selection. A reserve
list can also be created, if need be, to be used to select the next best applicant in case a
provisionally selected applicant fails screening.
3.2
Approval of awards
The final review of the proposals follows UNODC rules and procedures for grants. The
review will consider whether the proposals put forward to them conform to the UN financial
regulations and rules, noting the general principles of:
 fairness, transparency and integrity;
 effective competition;
 best value for money; and
 the interest of the UN
3.3
Notification of Decision
Applicants will be informed in writing of UNODC’s decision concerning their application.
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DOCUMENTS
4.1
Documents to be submitted along with the Application
The following documents must be submitted as part of your application. Further
documentation maybe required as necessary and these may be communicated to
provisionally selected applicants in due course.
The following documents should be submitted at the time of application:
 Survey proposal (Word Format);
 Survey Proposal Budget (Excel Format);
 Registration certificate; and
 Annual financial statements for the last two years.
4.2
Documents to be signed between UNODC and the Contractual Party
The following documents will be signed as part of the grant agreement between UNODC
and grant recipients:



Grant agreement based on the standard UNODC grant agreement
Survey proposal
Survey Proposal Budget.
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4.3
Reporting, monitoring and evaluation
It is the responsibility of grantees to monitor and report on the progress of implementation of
their grants projects in accordance with the stipulation of the grant agreement. Failure to
monitor and report on progress of implementation could be a reason to blacklist an NGO for
all future UNODC grants.
All grantees are required to submit to UNODC a final report which shall include a final
financial statement, detailing achievements, constraints, and impact with regard to the
utilization of the funding for the activity within one month of the completion of the activity
or the expiration or termination of the present agreement, whichever is first to occur.
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