APPENDIX 2
Implementation of Recommendations Made in the Period 1 October - 31 December 2012 - Details of Progress Achieved
Audit Ref
Numbers
Date of
Issue
Title
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
March 2013
Implemented
2011/2012 Reviews
17
November Asset
Management
2012
High That the planned preventative
action “carry out suitability surveys
of MDC assets” is included on the
Asset Management Action Plan
and reported to the Asset
Management Group
High That the future arrangements for
31 December 2012
facilities management are
discussed at the Asset
Management Group and that the
Strategic Risk Register is updated
with the agreed actions to be
taken to review all property related
risks including health & safety for
all assets
Implemented
High That CO2 performance be
collated and reported to the Asset
Management Group on all
property
Implemented
31 December 2012
APPENDIX 2
Audit Ref
Numbers
Date of
Issue
47
October
2012
Title
Special
Investigation –
Neighbourhood
Services Stock
Taking
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
High That as part of the anti fraud
With immediate effect
checks, shortfalls in individual
stores items over £50 should be
investigated with the actions taken
and the results being recorded
Implemented
High
That guidelines be introduced
With immediate effect
which state what actions are
required in respect of significant
variances between the book stock
and physical stock of items being
identified at the garage stock take
Implemented
Med
That garage stock taking reports With immediate effect
are reported to and authorised by
the Neighbourhood Services
Manager on a timely basis
following the monthly stock takes
Implemented
Med
That goods received by the
garage are entered on to the
stock records on receipt. An
adjustment should be made for
any difference between the
estimated price and the actual
invoiced price
Implemented
With immediate effect
APPENDIX 2
Audit Ref
Numbers
Date of
Issue
47
October
2012
Title
Special
Investigation –
Neighbourhood
Services Stock
Taking
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
High That weekly dip readings are
With immediate effect
entered into the Merridale FuelFX
software to create a weekly
reconciliation figure. At the same
time the fuel pump totaliser
reading should also be recorded
and included in the stock
adjustment entry in the “reference”
field. This will then allow
verification of the automated
fuelling transaction throughput
figures
Implemented
High That fuel deliveries are checked
With immediate effect
by dipping fuel tanks before and
after delivery to verify the delivery
volume
Implemented
High That in accordance with the
With immediate effect
Council’s Financial Regulations,
the disposal of assets are dealt
with in accordance with the
Scheme of Delegation and is
consistent with the Asset Disposal
Policy in the Asset Management
Plan
Implemented
APPENDIX 2
Audit Ref
Numbers
6
Date of
Issue
Title
November Partnership
Against Crime
2012
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
Med
That the draft Communication
Strategy is reviewed and adopted
31 December 2012
Not Implemented – To
be presented to the
MPAC Executive Group
in April 2013
Med
That the renewed Service Level
Agreements (SLAs) between
Mansfield and Ashfield District
Councils in relation to the
Community Safety Officer (CSO)
and the Domestic Violence Coordinator are signed off
31 October 2012
Partly Implemented – A
SLA for the CSO post
has been implemented.
A SLA for the Domestic
Violence Co-ordinator
has not yet been
implemented, however a
draft SLA has been
agreed by MDC and has
been sent to Ashfield
DC for their approval
Med
The need for a SLA covering the
Mansfield Partnership Against
Crime Analyst post should be
entered on to the relevant
strategic risk register
31 March 2013
No longer applicable as a
draft SLA has been
provided by the police
31 October 2012
Implemented
High The Community Safety Officer
should ensure that quarterly
progress reports are received
from grant recipients
APPENDIX 2
Audit Ref
Numbers
Date of
Issue
Title
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
6
November Partnership
Against Crime
2012
Med
10
November Safeguarding
2012
High That the safeguarding database is With immediate effect
assessed against the “System and
Programming Specification”
standards and that appropriate
action is taken
Implemented
High That appropriate steps are taken
to ensure there is sufficient cover
for the PATH Centre Manager’s
safeguarding role
April 2013
Implemented
High That separation of duties is
improved within the safeguarding
process, preferably by the task of
inputting safeguarding information
into the database being
undertaken by an officer other
than the PATH Centre Manager
April 2013
Implemented
Greater use of the facilities of the
Integra financial management
system should be made in the
next financial year
31 March 2013
Not yet due for
implementation
APPENDIX 2
Audit Ref
Numbers
11
Date of
Issue
Title
November Multi Agency
Rented Solutions
2012
(MARS)
Risk
Factor
Recommendation
Agreed
Implementation Date
Results of Review
High That the summary sheet is
With immediate effect
amended to include a sign off box
to provide evidence of the
management check
Implemented
Low
Implemented
That the possibility of
incorporating the MARS into the
new housing system as an
additional module or using some
of Homefinders features is
explored
31 December 2012
High That in order to improve internal With immediate effect
control, another officer other then
the Senior Tenancy Support
Officer signs off the allocation of
properties
Implemented