ACKNOWLEDGEMENT AND AUTHORSHIP
GUIDELINES FOR PROVISION OF DATA FROM THE VICTORIAN ORTHOPAEDIC TRAUMA
OUTCOMES REGISTRY

The Victorian Orthopaedic Trauma Outcomes Registry (VOTOR) is a valuable source of data about
orthopaedic trauma patients in Victoria. Access to the data and requests for data from the registry is
subject to strict access guidelines (see Guidelines for Access to Data Collected by the Victorian
Orthopaedic Trauma Outcomes Registry).

Any data provided to you is on the condition that VOTOR is acknowledged as the source of the data
and the VOTOR funding body must also be acknowledged. We currently advise that VOTOR must
be acknowledged as the data source and the Steering Committee follow up staff and/or other
personnel that have assisted with study are noted. The VOTOR funding body template (attached)
must also be used.

Where the interpretation of VOTOR data is central to the data request, it is expected that at least one
member of the VOTOR team is named as a co-author on any publication arising from use of data
from this project. The actual VOTOR contributor/s to be named would depend on the actual input to
the particular data exercise.

VOTOR must be provided with a copy of any document or presentation in which VOTOR data has
been used. Conference submission details must be forwarded to the VOTOR Project Coordinator
and abstracts must be forwarded to VOTOR for review 5 working days for abstract to be reviewed.
Manuscripts must be forwarded to VOTOR for review 20 business days prior to anticipated
submission date. This is to ensure all Chief Investigators and VOTOR funding bodies (TAC/ISCRR)
can review within this specified timeframe. VOTOR maintains a record of all requests for VOTOR
data and its subsequent use as a means of monitoring its use by those interested in orthopaedic
trauma data. This policy is to ensure that the data is correctly interpreted and presented and
'VOTOR reserves the right to contact the publishing body or conference organisers to protest against
unauthorised use of the data or mis-interpretation of the data.'
Please email this to (Melissa.hart@monash.edu) or post to: Melissa Hart, Project Coordinator, VOTOR,
Department of Epidemiology and Preventive Medicine, Monash University, Central and Eastern Clinical
School, Alfred Hospital, Commercial Road, Melbourne, VIC 3004 or fax to: 9903 0705.
Name of Researcher:
Signature of Researcher:
Name of Supervisor / Department Head:
Signature of Supervisor / Department Head:
Date: