University of the Arts London
GRADUATE ADVISORS: GUIDANCE FOR FEES AND EXPENSES CLAIMS
Fee
Graduate Advisors are paid £155 gross.
Expenses
Receipts
All expense claims must be accompanied by copies of receipts for expenditure.
Travel
Travel expenses will be reimbursed, standard class rail or economy class air travel only. Car
mileage will be reimbursed at the current standard mileage rate paid by University of the Arts
London, which is 40p per mile.
Subsistence
Reasonable subsistence costs will be paid upon provision of receipts.
Hotels
If hotel accommodation is required this must be agreed and arranged by the College, the invoice
will be sent directly to the Assessment and Quality office. Reimbursement will be made on
production of receipts within the limits notified to Graduate Advisors from time-to-time (£125 at
January 2014).
Payment via Invoice
Graduate Advisors act as independent advisers to the University on an occasional basis and are advised to
submit an invoice for the total amount of their fee and expenses relating to their visits. Please note that invoices
will be paid gross of income tax and it is the responsibility of the Graduate Advisor to include this
remuneration in their annual tax return.
When submitting an invoice, Graduate Advisors are advised to submit copies of receipts for relevant expenditure
and retain the originals for their personal records.
Please see attached for an example invoice. Please ensure an Invoice Date and Invoice Number are included.
The standard format for this may be ‘Surname+Date’ e.g. BABER240914
Payment via Agreed Fee Claim form
Should it not be possible to submit an invoice, payment can be made via the University Payroll system.
Please note however that payments for fees and expenses made via the University payroll system will
be subject to the deduction of tax and National Insurance at source
Claimants should contact Assessment and Quality on 020 7514 6203 or examiners@arts.ac.uk for details of this
procedure.
Please send a hard, signed copy of your invoice to: Assessment and Quality, University of the Arts
London, 272 High Holborn, London, WC1V 7EY within one month of the review meeting. If you have any
queries please contact Assessment and Quality on 020 7514 6203 or examiners@arts.ac.uk.
INVOICE
Full Name and Title:
Assessment and Quality,
University of the Arts
London,
272 High Holborn,
London,
WC1V 7EY
National Insurance Number:
Address:
Phone Number:
Email address:
Invoice Number:
Invoice Date:
Description
Graduate Advisor Fee
(£155 gross)
VAT no (if applicable):
Travel
Subsistence
Details
Date of Review meeting: /
College Attended:
Course:
From:
From:
Details:
To:
To:
/2014
Total
£155
£
£
£
Total £
Payment Information
Bank sort code:
Account Number:
Please return invoices with copies of receipts to: Assessment and Quality, University of the Arts London, 272 High Holborn,
London, WC1V 7EY