2015 Intelligent Transportation Systems Technology Forum Call for Topics Session Date: Wednesday, September 16, 2015 Location: Boise Center – Boise, Idaho The Commercial Vehicle Safety Alliance would like to invite conference attendees to participate in the forthcoming “Intelligent Transportation Systems Technology Forum” to be held during the 2015 CVSA Annual Conference & Exhibition – September 13 – 17, 2015 – in Boise, Idaho. The ITS Technology Forum has become a well-attended annual event at the CVSA Annual Conference & Exhibition. To fulfill the demand for presentation time-slots, we are asking interested parties to complete the “Topics Proposal” form below. Please complete and submit your topics by Monday, June 15, 2015. This year’s Forum will follow the same pattern. We will be having a series of panel with Q&A sessions that are structured around several themes or topics. CVSA will review all submissions and will select the highest scoring ideas and designate them to the appropriate time slot for the Wednesday, September 16th Forum session. Confirmation of acceptance and/or rejection will be communicated via email on Wednesday, July 1, 2015. Once topics are accepted, CVSA will develop a panel session which will be approximately 60 – 90 minutes in duration. In your submissions, we ask that you provide recommendations for one or more session moderators/presenters/speakers from government, law enforcement and/or industry that can share their experiences with the audience. The ITS Forum aims to provide informational sessions on cutting-edge technology developments in government and industry. The panel presentations will also provide an exchange of best practices by CVSA member jurisdictions and associate members on technology projects, programs and related issues. As a reminder, the ITS Technology Forum is meant to be an educational and informative session for attendees. It is not intended to be a marketing campaign to sell products or services. Below are a number of high-level topics that have been suggested as potential ideas. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) Innovative Enforcement Strategies Advanced Vehicle Control/Safety Systems Collision Avoidance/Lane Departure/Obstacle Warning Systems Driver Assistance Programs E-Clearance and E-Screening Technologies Electronic On-Board Recording Systems/Automated On-Board Recording Systems Electronic Permitting Systems Fleet Management Systems GPS & GIS Technology Applications In-Vehicle Navigation Systems/Safety Devices Vehicle Location Technologies Internet-based Applications License Plate/Decal/Imaging Recognition Systems 14) 15) 16) 17) 18) 19) Modeling & Simulation Tools Real-time Travel Information Technology Telecommunications/Wireless Technologies Vehicle-to-Vehicle and Vehicle-to-Infrastructure Communication Systems Weigh Station Advancements/Technologies Weight Enforcement Your Audience Forum attendees will be primarily mid and senior managers who bring a wealth of knowledge and technical expertise to the table. People attending are from the government and enforcement community as well as representatives from the trucking and bus industries who are interested in planning and executing technology initiatives. The technology landscape is more complex than ever and Forum attendees are looking for innovative, costeffective solutions. They need solutions at all levels from high-level strategies down to tactical level implementation. Preference will be given to topics/proposals that focus on practical implementations, best practices, innovative content and presentation methods. Session Moderator/Presenter Expectations – Please note that all accepted session presenters are expected to agree to all of the following items: 1. In fairness to all those who submit a topic/proposal, please note that we will likely not permit a moderator/presenter to be involved in more than one session. Please take this into consideration when submitting your proposal ideas and simply put your ‘best’ idea forward. 2. Meet ALL posted dates and deadlines. 3. Allow for interaction among the attendees. 4. Use the microphone when speaking. 5. Repeat all attendee questions asked into the microphone. 6. Understand that we take our session evaluations very seriously. We ask participants to rate the session and the content leaders on a 1-5 scale (1=extremely dissatisfied/5=extremely satisfied). The goal is for all moderators/presenters to receive a 4.0 or higher. 7. Upon acceptance, more information will be provided on moderator/presenter criteria. As we always aim to offer exceptional learning opportunities with knowledgeable and skilled presenters please note that we reserve the right to make adjustments to any session that does not meet these items above. Registration and Travel Information All session moderators and presenters must register for the conference and are responsible for all related travel costs. Selection Process Submit your proposal by Monday, June 15, 2015. Each submission will be reviewed and you will be notified on July 1, 2015 on the status of your submission. Proposals will be reviewed based on the following criteria: Is the topic innovative and relevant? Will the session appeal to members/associate members/attendees? Are the key takeaways of value? Is the session well organized and designed to meet the needs of this particular audience? Intelligent Transportation Systems Technology Forum Topic Proposal Form Please complete as much of the information below as you are able. We will consider all submissions, but the more detail provided the better as it will enable us to evaluate the session for consideration. Please feel free to submit as many topics and recommend as many presenters as you wish!!!! Contact Information for Moderators/Presenters CVSA recommends having one moderator per session since each session will be a panel session. There should be a variety of expertise on the panel. The information you provide here will be how we communicate with you about the status of your topic proposal. And, upon acceptance, this information will be used online and in the on-site program, so please be accurate. As you fill out the following information, please understand that if selected we may modify your title and description for marketing purposes. Session Topic: Indicate primary topic area(s) of focus: Session Description: Briefly describe the session content and format. The information you provide below (or as an attachment) will help us understand the purpose of your session. If selected, the description below will be modified and used in the on-site program brochure and website. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Key Takeaways: Following the session what is your goal that participants should know/be able to do? What are the key takeaways attendees will walk out of your session with? 1. _______________________________________________ 2. _______________________________________________ 3. _______________________________________________ Recommended Moderator/Presenter(s) for the CVSA Intelligent Transportation Systems Technology Forum Contact Information Session Moderator (required): Topic: Full Name (with credentials if applicable): Title: Organization: Email: Phone: Presenter 1 (if applicable): Topic: Full Name (with credentials if applicable): Title: Organization: Email: Phone: Presenter 2 (if applicable): Topic: Full Name (with credentials if applicable): Title: Organization: Email: Phone: Presenter 3 (if applicable): Full Name (with credentials if applicable): Title: Organization: Email: Phone: Presenter 4 (if applicable): Full Name (with credentials if applicable): Title: Organization: Email: Phone: By submitting this form, you acknowledge that you will register for the conference and that all travel costs related to presenting are your responsibility. In addition, by submitting this proposal you agree to meet ALL posted dates and deadlines and understand that if deadlines are missed we reserve the right to make adjustments or cancel your session. Session Deadlines: 1) June 15, 2015: Topic proposals are due. Please submit your proposal to claudiam@cvsa.org 2) July 1, 2015: Authors will be notified by email whether their proposals have been accepted. A time slot will be assigned. 2015 CVSA Annual Conference & Exhibition Registration Fees *All participants of the ITS Technology Forum must be register for the 2015 CVSA Annual Conference & Exhibition State/Provincial Members $500 until September 4, 2015 $525 after September 4, 2015 Local Member $500 until September 4, 2015 $525 after September 4, 2015 Federal Member $500 until September 4, 2015 $525 after September 4, 2015 Associate Member $575 until September 4, 2015 $600 after September 4, 2015 Non-Member $675 until September 4, 2015 $700 after September 4, 2015 Guests $150—Guest fee is reserved for spouses/significant others of registered Annual Conference attendees. Guests may only attend event breakfasts, refreshment/networking breaks, and receptions, and may not participate in any other Annual Conference related function. Registration Cancellation Policy All refunds, minus a $50 service fee, will be given if the cancellation is made in writing no later than Friday, September 4, 2015. No refunds will be given after this date! CVSA regrets that refunds will not be given for no-shows. Name Badges Attendees must wear name badges to participate in all meetings and events. Hotel staff will look for name badges at all meal functions and ask that you leave the area should you not display one. If you require assistance, CVSA staff may be identified by red ribbons attached to their name badges and can be found at the registration desk. In addition, all CVSA sponsors will be identified with white ribbons and exhibitors with maroon ribbons. Please take the time to thank them for their continued support and commitment. Consent to Use of Photographic Images Registration and attendance at, or participation in, CVSA meetings and other activities constitutes an agreement by the registrant to CVSA’s use and distribution of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities. Meeting Location Boise Centre Photo Boise Center 850 W. Front St. Boise, ID 83702 Host Hotel The Grove Hotel – Downtown Boise 245 S. Capital Blvd. Boise, ID 83702 Phone: 888-961-5000 The Grove Hotel is offering accommodations at the rate of $149 per room per night plus 13% tax. Hotel accommodations are based on a first come, first served basis and may sell out at any time. Guests must call the hotel directly at 888-961-5000 to make hotel reservations. Please mention the Commercial Vehicle Safety Alliance group to receive the discounted hotel rate. The CVSA rate is available until August 21, 2015 and may sell out at any time. The Grove Hotel is located next to the Boise Center. Self-parking is available for $10 per day for registered guests. Valet parking is available for $16 per day. Overflow Hotels Red Lion Downtowner Hotel 1800 Fairview Ave. Boise, ID 83702 Phone: 208-344-7691 The Red Lion Downtowner hotel is offering overflow accommodations at the rate of $103 for a single/double bed plus 13% tax. Guests must call the hotel directly at 208-344-7691 to make hotel reservations. Please mention the Commercial Vehicle Safety Alliance group to receive the discounted hotel rate. The CVSA rate is available until August 22, 2015 and may sell out at any time. The Red Lion Downtowner hotel is located 0.8 miles away from the Boise Center and is about a 15 minute walk away from the Center. Shuttle buses will be provided to and from the Boise Center. The hotel provides complimentary airport shuttle service to and from the hotel for registered guests. Self-parking is complimentary for registered guests. Hampton Inn & Suites Downtown Boise 495 S. Capitol Blvd. Boise, ID 83702 Phone: 208-331-1900 The Hampton Inn & Suites Boise hotel is offering overflow accommodations at the rate of $165 per night for a king/double bed plus 13% tax. Guests can reserve their hotel rooms by using the group registration link located on the CVSA website or by calling the hotel directly at 208-331-1900 and mentioning the Commercial Vehicle Safety Alliance group. The CVSA rate is available until August 22, 2015 and may sell out at any time. The Hampton Inn & Suites Boise hotel is located 0.2 miles away from the Boise Center and is about a 4 minute walk away from the Center. The hotel provides complimentary airport shuttle service to and from the hotel for registered guests. Self-Parking is available in the adjacent parking lot located on Myrtle Street for $12 per day. TownePlace Suites by Marriott 1455 South Capitol Blvd. Boise, ID 83706 Phone: 208-429-8881 The TownePlace Suites by Marriott hotel is offering overflow accommodations at the rate of $129 per night for a king/double queen suite room plus 13% tax. Guests must call the hotel directly at 208-4298881 to make hotel reservations. Please mention the Commercial Vehicle Safety Alliance group to receive the discounted hotel rate. The CVSA rate is available until August 13, 2015 and may sell out at any time. The TownePlace Suites by Marriott hotel is located 0.9 miles away from the Boise Center and is about a 17 minute walk away from the Center. Shuttle buses will be provided to and from the Boise Center. The hotel provides complimentary airport shuttle service to and from the hotel for registered guests. Self-parking is complimentary for registered guests. Courtyard by Marriott 222 South Broadway Ave. Boise, ID 83702 Phone: 208-331-2700 The Courtyard by Marriott hotel is offering overflow accommodations at the rate of $149 per night for a king/double queen suite room plus 13% tax. Guests can reserve a hotel room by using the group registration link available on the CVSA Website or by calling the hotel directly at 208-331-2700 and request a reservation under the Commercial Vehicle Safety Alliance group. The CVSA rate is available until August 17, 2015 and may sell out at any time. The Courtyard by Marriott hotel is located 0.7 miles away from the Boise Center and is about a 15 minute walk away from the Center. Shuttle buses will be provided to and from the Boise Center. The hotel provides complimentary airport shuttle service to and from the hotel for registered guests. Self-parking is complimentary for registered guests. Weather The average high temperature in September in Boise, Idaho is 78 degrees with an average low temperature of 51 degrees. A jacket is recommended for evening activities. Dress Code General Session: Business All Other Meetings/Sessions: Business Casual Event Registration & Member Services Located in the Boise Center: Sunday: 3:00 pm-5:00 pm Monday: 7:00 am-5:00 pm Tuesday: 7:00 am-5:00 pm Wednesday: 7:00 am-3:30 pm Questions Please email Claudia McNatt at claudiam@cvsa.org