Annual Institutional Overview Template 2013

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CENTRE FOR INCLUSION AND COLLABORATIVE PARTNERSHIS
Annual Institutional Overview 2013-14
Name of institution
In the term following final completion of an academic year, the academic standards committee or academic board of the
institution should scrutinise all annual programme reports submitted by programme teams, and:
 confirm that the evaluation process has been comprehensively undertaken.
 confirm that the proposed action plans for programme enhancement to address any problems identified by the
evaluation process are satisfactory.
 agree the content of an annual monitoring report, ensuring that all requirements outlined in this template are
met.
If you are not sure how to respond under any of the headings below, please contact your Quality and Partnerships
Manager, who will provide advice and clarification.
Checklist for annual monitoring 2013-14
Please ensure that you have completed the documents listed below in full. All documents should be sent
electronically to [email protected] and one hard copy should be sent to us by post.
Annual monitoring report check list
Tick box
Fully completed institutional overview (Part A)
Mapping of institutional policies and procedures against the QAA Quality Code (See
A.11)
Institutional enhancement action plan (see A.12)
Statement about Administrative systems and Procedures (Part B)
Signed statement of Compliance (Part C)
Please note that this must bear an original signature and be sent in hard copy. We are very
pleased to receive all other documentation electronically.
Annual programme evaluations
Please state number or programme evaluations attached
Statistics spreadsheet for each programme submitted electronically
Please state number of spreadsheets sent
Annual Institutional Overview
Page 1 of 6
Part A: Institutional Overview
ACTION TAKEN
1 Summary of your institution’s response to the issues identified in the OU Annual Monitoring Pro-forma 2012-13
1a Issues requiring immediate action
1b Issues for next year’s report
2
Account of progress made on the previous Institutional enhancement action plan.
3
Account of progress made to date on meeting conditions and recommendations arising from the latest institutional
approval or review, including those arising from administrative audits.
4
Report on action taken in relation to any QAA or other external reviews by accrediting, professional or statutory
bodies during the year. (Please append copies of reports from any external reviews.)
REFLECTION
5
Summary evaluation of student feedback and outcomes across all validated programmes.
6
Please comment on your institution’s National Student Survey (NSS) result (if relevant).
Annual Institutional Overview
Page 2 of 6
Part A: Institutional Overview
7
Evaluation of how the institution has dealt with appeals, complaints, and disciplinary matters, including plagiarism,
and cases dealt with through informal means or mediation. The evaluation should consider whether any particular
group of students (such as those with special needs) are making a disproportionately high number of complaints
or appeals.
RESOURCES
8
Report on staff development activities and priorities.
ENHANCEMENT
9
Significant achievements and features of good practice identified by the annual monitoring process for
dissemination across the institution.
10 Other cross-institutional themes or issues arising out of programme evaluation reports not covered elsewhere in
this template.
11
Please attach your institution’s updated mapping of institutional policies against the UK Quality Code for higher
Education
ACTION PLAN
12
Please attach an institutional enhancement action plan for the following year. This should be based on the action
plans proposed in the programme evaluations and comments above. Please number actions and make it clear
which programme or section above gave rise to each of them. You may find the proforma action plan overleaf
helpful.
Annual Institutional Overview
Page 3 of 6
Part A: Institutional Overview
INSTITUTIONAL ENHANCEMENT ACTION PLAN 2014-15 FOR #INSERT NAME OF INSTITUTION#
Action
no.
Where
action
arose1
Action
Success criteria
Progress to date
1
2
3
4
1
Please state document where action is identified and paragraph
Annual Institutional Overview
Page 4 of 6
Responsible
Target
completion
date
Date
completed
Part B: Administrative systems and Procedures
Administrative systems and Procedures
(Please delete as appropriate):
□
I confirm that none of the areas of our administrative infrastructure listed below have undergone
significant change since the latest OU administrative audit or annual monitoring exercise.
Or
□
An account is provided below of the areas of our administrative infrastructure that have undergone
significant changed since the latest OU administrative audit/ annual monitoring exercise:
□
□
□
□
□
□
□
□
□
□
□
□
Financial status, planning a budgets
Governance changes
Administrative staffing structure
IT Infrastructure
Admissions procedures
Physical arrangements for examinations and documentation prepared to support boards of
examiners
Student records systems
Graduation arrangements
Transcript design and production
Publicity and marketing arrangements, including website resources
Relationships with current or previous validating bodies
Appeals and complaints procedures.
Please give your account of any significant changes here.
Annual Monitoring: Administrative systems and procedures
Page 5 of 6
Part C: Statement of Compliance
Statement of Compliance
I confirm that the annual monitoring process has been comprehensively and satisfactorily carried out and that
programmes have been taught, managed and operated in accordance with the procedures agreed at
validation.
Signed on behalf of:
Institution:
Signature:
Name:
Position:
Date:
Annual Institutional Overview
Page 6 of 6
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