Toyota Alumni Fund
Guidelines & Application
Thanks to the generous support of Toyota Motor Manufacturing, The Kentucky Center Governor’s School
for the Arts (GSA) is proud to offer GSA alumni the opportunity to apply for the Toyota Alumni Fund
(TAF.)
The goal of the fund is to support GSA alumni in their artistic development. This can include a
professional development opportunity or creation and implementation of a project.
Deadlines and Notification Dates
Spring Application Postmark Deadline: March 31, 2014. 5:00 p.m. EST
Spring Award Notification: May 2014
Fall Application Postmark Deadline: September 15, 2014 5:00 p.m. EST
Fall Award Notification: November 2014
Notifications will be received via post unless otherwise requested. All funds are distributed upon receipt of
a signed contract from the grant recipient. All applicants will be notified of their award status.
Who is Eligible?
 Alumni of The Kentucky Center Governor’s School for the Arts. Individual and group applications
are acceptable.
 Current TAF recipients must wait one year after receipt of their grant to reapply.
 Grantees may receive a TAF award a maximum of 3 times.
What is Funded?
 Costs associated with a training opportunity: program/workshop tuition, printing, instructional
fees, equipment, supplies, lodging, meals, travel, etc.
 Projects providing training opportunities for artists, e.g., a music training program for elementary
aged students in a community, acting classes for adult actors, etc. Note: No more than 50% of
your total budget can be devoted to artist fees.
 Costs associated with the development of an arts-based project: equipment, space rental,
marketing, artist fees, etc. Note: No more than 50% of your total budget can be devoted to
artist fees.
 Creation of materials to further promote the artist.
What is Not Funded?
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Post-secondary tuition
Artists fees exceeding 50% of total budget
Awards; Maximum monies awarded per grant cycle is $ 5,000.00
 Minimum award per applicant: $50
 Maximum award per applicant: $2,500
 Partial funding is at the discretion of the grant review panel.
 Applicants may apply for one grant per grant cycle.
 A final grant report is required within six months of the completion of the professional
development/project. Failure to complete and submit the final report will render the applicant(s)
ineligible to apply in the future.
What You Need to Submit
 Application Form. The form must be typed and complete. If your application is not typed and
complete, we will not forward the application to the panel for review.
 A narrative maximum of 2 pages.
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Describe the professional development/project.
 Clearly state the goals of the professional development/project.
 State the timeline for the professional development/project.
 State how the professional development/project will further your development as
an artist
A comprehensive budget.
o List the total cost of the project.
o List any additional funding required for this project. Please indicate secured funds with an
asterisk by the name of the funder.
o List all costs requested pertaining to the Toyota Alumni Fund request.
o List any indirect (additional) costs required for the project/professional development.
o If this project is revenue generating, please list the projected income.
o Budget Justification: If your overall costs exceed the total request and you have listed
additional funds that are not secured, please state how you intend to cover the unsecured
costs.
Please note: applicants are not required to have additional costs, additional funding or
projected revenue in order to be eligible to apply.
Artist(s) Resume(s) that clearly reflects potential in the art form.
Bio: if the project is awarded funding, the bio will be utilized when announcing the award.
2-4 samples of work in the art form, completed within the past 3 years that are pertinent to the
project described in the application, e.g., digital images, photos, CDs, writing samples not
exceeding 8 pages, DVDs, links to videos or audio (e.g. YouTube, Vimeo, Soundcloud) etc.
Work sample index which includes a brief description of the sample. Be sure to mark each
sample clearly indicating its correlation to the index.
1 Letter of Recommendation specific to your TAF application.
Questions? Call: 502-566-5192
Grant submission checklist:
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Application
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Narrative
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Budget
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Resume(s): Include bio as we may utilize for publication if you are awarded
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Work samples
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Work Sample Index
____
Letter of recommendation
Mail Materials to:
Toyota Alumni Fund
Governor’s School for the Arts
501 W. Main Street
Louisville, KY 40202
Toyota Alumni Fund Application Form
Fiscal Year 2014
Spring
Name:
GSA Discipline :
Year at GSA:
Full Address:
Phone Number:
Email Address:
Grant Postmark Deadline: March 31, 2014
Proposal Title:
Amount Requested:
Date project begins:
2-3 Sentence Description (a summary of your narrative):
Participants:
Individual Project
Group Project
Proposal Type:
Professional Development
Arts-based Project
I have read and understand all grant guidelines and criteria. All statements in this application are
truthful and the enclosed work samples are my original work which was completed during the
past 3 years. If funded I will acknowledge The Kentucky Center Governor’s School for the Arts and
the Toyota Alumni Fund in any and all materials publicizing the above-mentioned project.
Alumni Signature_________________________
Date: ____________________