Recruitment of Academic Officers
Required Procedures and AA Clearance
Type of appointment
Approval by Provost’s
office required
Pre-approval by
business manager and
dean’s office required
prior to search
Full search required
AA Clearance Required
New Assistant Professor, Associate
Professor, or Full Professor (tenure track,
tenured, or clinical pre- or suffix)
New Associate Research Scientist,
Research Scientist, Senior Research
Scientist
New Instructor, Senior Lecturer, Lecturer,
Associate, or Assistant
New Staff Associate or Senior Staff
Associate
Replacement Staff Associate or Senior
Staff Associate
New Postdoctoral Research
Scientist/Scholar/Fellow or Resident or
Housestaff
No
Yes
Yes
Yes
No
No
Yes
Yes
No
No
Yes
Yes
Yes (approval of position
description)
No
No
Yes
Yes
No
Yes
Yes
No
No
Yes
No
Not Required (unless you
routinely promote postdocs to
higher level research officer
positions)
No
Not Required (unless you
routinely promote postdocs to
higher level research officer
positions)
No
No (except when granting
tenure, in which case tenure
review is required)
No
No
No
No
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
Yes (via a waiver request)
No
No
Yes
Yes
No
No
No
No
Extension of Postdoctoral appointment for
fourth and fifth years
Promotion within category of faculty Assistant Professor or higher (i.e. from
Assistant Professor to Associate
Professor)
Promotion from Instructor to Assistant
Professor
Promotion within category of Research
Officers (i.e. Associate Research Officer
to Research Officer)
Promotion from Staff Associate to Senior
Staff Associate
Promotion from Postdoctoral Research
Scientist/Scholar/Fellow or Resident or
Housestaff to the rank of Instructor
Promotion from Postdoctoral Research
Scientist/Scholar/Fellow to rank of
Associate Research Scientist - Postdoc
not previously searched and cleared in
RAPS
Promotion from Postdoctoral Research
Scientist/Scholar/Fellow to rank of
Associate Research Scientist - Postdoc
previously searched and cleared in RAPS