CAPS - Admission Module
The Admission module of CAPS – College Administrative Processing System - is a 100% pure LANSA
for the Web application designed to track and manage students in the college admission process. The
Admission module is a comprehensive, flexible, table driven, fully integrated, secure module of CAPS
that is available in many environments such as IBM’s iSeries and Microsoft’s Windows NT & 2000 Pro
accessing databases such as DB2/400, Oracle, SQL Server and others. Our all new web based browser
user interface application provides admissions office administrators with a modern, productive
environment in which to track and manage prospective students from initial contact to enrolled student.
Administrators are able to communicate with prospective students through e-mail or US mail in an
impromptu or canned sequence of contacts and store free-form comments regarding the status of the
prospective student and subsequent actions to take. With our thin client reporting facility, administrators
can readily determine which prospects and applicants need their attention first due to time constraints or
needed documentation to keep the application process on schedule.
Easy to use, productive and intuitive!
Most users are familiar with the browser user interface
and it’s gaining in popularity. We use this same browser
interface, allowing users to become productive and feel
comfortable rapidly. The application makes extensive
use of custom, alternating row color browselists with
input capable elements, prompts, calendar functions,
dropdowns and action icons. In addition, we use
JavaScript to implement a context sensitive enter key,
field level mouseover and hover help, entry of data for
required fields and local validation of selected fields to
minimize server interrupts.
Flexible security system allows different levels of access to data!
Access to sensitive information must be carefully controlled! Our security subsystem allows
administrators to create accounts for users with just the right level of access – view, change, add
and delete - to data required to perform their tasks. Users can be created with access to selected
schools and campuses with different levels of access to functions and files. Data authority is at
the field level, too! Users with the proper authority can access other modules in the CAPS
system, such as Financial Aid, from within the Admission module. This allows for a virtually
unlimited number of combinations of authorized users and their access to functions and data.
Availability and Pricing:
The Admission module will be ready for general release in August 2002.
The hardware tier, number of users, number of prospects and deployment environment are all
factors in our pricing. Visit our website for details.
Feature List:

















Track and Manage Admission process from prospect to enrolled student
Multiple Schools and Campuses within Institution with different requirements
Table Driven
Manage Documents and Contacts
Load prospects from outside agencies and interface with external data
Manage correspondence with prospective student via letters and e-mail systems
Automatic Communication generation based on Inquiry/Applicant status change
Convert prospects to applicants upon receipt of completed application
Upgrade applicant status by school and application type
Transition of applicant to Core Student Database upon deposit
Create personalized letters using interface to word processors
Store long comments to assist tracking students
Tracks recruiting success of counselor visits to high schools
Generate summary statistics to manage recruitment process
Integration with Financial Aid, Registrar, Housing and Bursar
Search for prospects by school, campus, name, phone, year, term, type and status
Secure and flexible access to data
For more information
Visit our website:
http://www.dbsystemscorp.com/
Phone: (914) 328-0885