Selection Committee
User Guide
Delegated Officer
Who is the Delegated Officer?
Action
For position/level
Approve recruitment
action, selection
committee membership,
appointment of candidate
and starting salary
Vice Chancellor
Deputy Vice Chancellor
Executive Director, Finance
University Auditor
University Secretary and
Director Corporate Affairs
Other Executive Staff (not
included above) Levels 1-2
Senior Staff Levels 3-5
Associate Dean
Associate Head of School
Academic staff levels D-E
Approve Fixed Term
Appointments
Delegated
Officer - Band
Band 11
Delegated Officer - Description
Band 9
Vice Chancellor
Band 8 – Senior
Executive
Committee
Member
Deputy Vice Chancellor, Executive Director,
Finance and Executive Director, Human
Resources
Band 8
Academic Staff levels A-C
Band 7 Primary Budget
Centre Manager
Up to and including 12 mths for:
General staff levels 1-10
Academic Staff levels A-C
Band 7 Primary Budget
Centre Manager
Up to and including 12 mths for:
Academic staff levels D-E
Senior Staff
Band 8
Up to and including 2 years
Exceeding 2 years
Band 9
Council
Deputy Vice-Chancellor (Academic)
Dean
Senior Executive Committee Member,
Deputy Vice Chancellor, Executive Director,
Finance and Executive Director, Human
Resources
Deans, Executive Directors and Heads of
Campus, Research Centre Directors,
Director, Corporate Affairs, Director, Office of
International Relations, Director, Marketing,
and Director, Office of Planning and Audit.
Deans, Executive Directors and Heads of
Campus, Research Centre Directors,
Director, Corporate Affairs, Director, Office of
International Relations, Director, Marketing,
and Director, Office of Planning and Audit.
Senior Executive Committee Member,
Deputy Vice Chancellor, Executive Director,
Finance and Executive Director, Human
Resources
Executive Director, Human Resources
Vice Chancellor
Responsibilities of the Delegated Officer:
Delegated Officer will approve:
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initial recruitment action, including method of recruitment;
membership of the selection committee as per Recruitment Procedure
final recommendation for appointment, the offer letter and the terms and conditions of appointment,
ensuring all requirements for recruitment have been satisfied and any requirements for travel, removal
and accommodation expenses for the new employee have been considered for academic staff and for
general staff at Level 6 and above;
replacement of a selection committee member, if the need arises at short notice and if practicable
the course of action required if the selection committee cannot reach consensus, in conjunction with
the Presiding Officer and HR
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Presiding Officer
Who is the Presiding Officer?
The Presiding Officer is usually the person to whom the advertised position directly reports.
Presiding Officer Responsibilities
The Presiding Officer is responsible for:
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attending CSU’s Recruitment and Selection training;
ensuring information pertaining to the position and selection criteria is current, ie duty statement/
position description;
ensuring candidates’ needs have been considered, ie candidates are given every opportunity to learn
about the position, the department and CSU, and selection is viewed as a mutual assessment process,
ie candidate care;
ensuring the selection committee is properly constituted;
checking that any Panel Member does/does not have a conflict of interest with any applicant
ensuring all Panel Members have an understanding of the position and requirements and expectations
of the incumbent
ensuring all Panel Members understand what is required of them as a Panel Member
ensuring the HR Service Centre (hr@csu.edu.au) is notified of the candidates selected for interview
after the shortlisting process so they can coordinate the interviews
ensuring selection processes are merit- and evidence based and conducted in accordance with CSU
principles, policies and procedures;
completing the Recommendation for Appointment Form and returning it to HR;
completing the Selection Committee Report and returning it to HR;
the course of action required if the selection committee cannot reach consensus, in conjunction with
the Delegated Officer and HR
ensuring that reference checks have been completed;
coordinating feedback to all internal candidates and to external candidates on request, following the
shortlisting process and appointment process; and
managing any complaints processes arising from a recruitment action, in consultation with the Division
of Human Resources and the Delegated Officer.
It is recommended the Presiding Officer utilise the Presiding Officer Responsibilities and Checklist,
which provides greater detail of the above summary
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All Selection Committee Member Responsibilities
All members of a selection committee will ensure that:
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they have a sound knowledge of the conduct of selection committees;
they have examined in detail the credentials of each applicant;
they have disclosed to the Presiding Officer any personal relationships with any applicants or possible
conflict of interest;
that the person constituting the selection committee has sought gender representation and diversity of
membership with sufficient expertise in the discipline area, and ensured that the committee consists of
persons who are equal or senior in rank to that of the expected appointment;
they have shortlisted, interviewed and recommended applicants for employment;
they have ensured that selection has been based on merit, which is determined through an
assessment of an applicant's qualifications, experience, standard of work performance and personal
qualities relevant to the requirements for the position and relative to the credentials and attributes of
other applicants; and
they are bound by a confidentiality requirement,
ie the deliberations of the selection committee and
the views of its individual members are not to be disclosed to any person outside the recruitment
process and must remain confidential. This principle applies to applications, referee names and reports
or comments, shortlisting, interviews, discussions and deliberations. This applies equally during the
recruitment process and after it is completed.
Other
The Vice-Chancellor and Deputy Vice-Chancellors may be ex officio members of any selection committee
.
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