FRESNO FAMILY TO FAMILY
SELF EVALUATION TASK FORCE
Meeting Summary
August 6th
2008
I.
Welcome and Introduction
David Plassman, Brad Long, Matt Calvillo, Frances Berman, Iesha Howard, Lydia Johnson, Lauri
Moore and Fred Hurt attended this day’s Self Evaluation Team meeting.
On August 6, 2008, the Fresno Family to Family Self Evaluation Task Force held its sixth meeting
of 2008. David Plassman, Task Force Co-Chair, opened the meeting.
The minutes from June 4th were reviewed and approved.
There was one action being tracked due by this meeting which was updating the Self Evaluation
Internet page which was accomplished.
Self Evaluation Task Force
Meeting Summary
August 6, 2008
Page 1
II.
RDS (OHC Utilization Review)
Two places to focus on 1) Children who are in placement (placement need) and Foster Homes who
have placements or placement beds available (placement resource.) The report on the children
would include placement type, age, gender, ethnicity, language, special needs and siblings in
placement. Placement resources will need to be cleaned up due to duplicate listings of homes. A
preliminary list can be made available from which the focus for the clean up can be identified. For
the FFA's they can provide a list that we can compare to the system list and correct and update the
system as necessary. When both lists are relatively clean need can be compared to resources to
determine the focus for additional resource development as directed by the identified need.
III. Internet
http://www.co.fresno.ca.us/SelfEval The Team went on-line and looked at the Self Evaluation
Team site. Goals and key elements linked to the fuller detail but not visible on the main page.
There is a section for Self Evaluation Team Meeting Agendas and Self Evaluation Team Meeting
Minutes.
The Self Evaluation Team "HUB of the Wheel" document is linked as well (Wheel with Self
Evaluation as the HUB)
A separate Data Page (http://www.co.fresno.ca.us/SelfEvalData) has links to:

CWS Outcomes and Accountability Data Summary

F2F Outcome Data Summary

CWS Outcomes and Accountability Charts

Referral History

Placement Type History

Disproportionality
The first three each have a section link that would then display the current and previous quarterly
reports. The referral and placement history and disproportionality charts add the most recent time
period and contains history so that any updates replaces the previous edition.
Lastly, links to outside web sites were identified that fit with the work of self evaluation:
There is a link on the side of the Child Welfare home page for:
Child Welfare Acronyms which lists acronyms, their translation and where possible the translation is
an actual link to a site related to that acronym. For example "SWERT" is Social Welfare Evaluation,
Research and Training Center (SWERT) and the SWERT site is the link.
Self Evaluation Task Force
Meeting Summary
August 6, 2008
Page 2
IV.
Outcomes and Accountability Quarterly Data
http://www.co.fresno.ca.us/SelfEvalOutcomes
The CWS Outcomes and Accountability Data Summary summarizes in two pages the CWS
Outcomes & Accountability data from the identified State (County specific) quarterly report. This
document provides numbers, rates, progress from the prior years and the rates for the state as a
whole. The quarterly documents are available starting from July 2007 to present (July 2008). At some
future date, in order to eliminate excessive visual impact, they will be grouped by years with only the
current year directly available and prior years available by a link to that year
V.
Outcomes Family to Family Quarterly Data
http://www.co.fresno.ca.us/SelfEvalF2F
The F2F Outcome Data Summary summarizes in four pages the Family to Family data for the
identified quarter around the Nine Family to Family Outcomes. Much of the data in this
document is a reorganized presentation of the CWS Outcomes & Accountability report with the
additions of Outcome 2 (Increasing the number and rate of children coming into foster care who are
placed in their own neighborhoods or communities) and Outcome 9 (Reducing any disparities
associated with race/ethnicity, gender or age in each of these outcomes.) The quarterly documents
are available starting from January 2008 to present (July 2008). Again, at some future date, in order
to eliminate excessive visual impact, they will be grouped by years with only the current year directly
available and prior years available by a link to that year.
VI.
Outcomes Quarterly Data Charts
http://www.co.fresno.ca.us/SelfEvalCharts
The CWS Outcomes and Accountability Charts provide a longitudinal view (using the same
quarterly time frames) of the CWS Outcomes & Accountability data sets. The bottom right of each
page on this document identifies the CWS Outcomes & Accountability category and when
applicable the bottom left identifies the Family to Family outcome. The quarterly documents are
available starting from January 2008 to present (July 2008).
The data for a few of the charts were reviewed. In 2007 removals and removal rates increased.
Improvement was significant in the area of initial placement with relatives. There has been a steady
increase for siblings being placed together both with all siblings and all or some siblings together.
VII. Outcomes Disproportionality Data
http://www.co.fresno.ca.us/SelfEvalDisp
Year by Year comparisons (using "stacked bars") of the representation of each ethnic group in the 1)
Population 2) Referrals alleging abuse or neglect 3) Substantiation of those allegations 4) Entry into
Foster Care for 8 days or more 5) In Care totals on July 1st are illustrated on the charts.
Using the same data as for the preceding "stacked bar" charts, but displaying it in line charts for
multiple years for each ethnic group, another document illustrates the progress for that group over
time.
While the rate of exit might be relatively similar for the children of each ethnic group, a third
document identifies disproportionality in the types of exits that different groups experience
Self Evaluation Task Force
Meeting Summary
August 6, 2008
Page 3
VIII. Outcomes Court Specialist Database Challenges
There were some issues to be ironed out in the database developed to record the activity in ER
where decisions related to removal are made. There was some lack of clarity when it came to
identifying the hold status of a child. Some wording and options on the database will hopefully
remedy this problem. There also was not an option to select for a child who went to VFM as a
sibling of a child who had a hold (usually a positive tox hospital hold) so an option for that dynamic
was added.
IX.
Summary of Actions and Decisions/Next Agenda/Next Steps
See the Action Tracking Tool for a summary of follow up actions.
Meeting Quote of the Day: none.
The next Self Evaluation Team meeting will be held September 3, 2008, 12:00-2:00, in CMC
Third Floor Conference Room B.
Self Evaluation Task Force
Meeting Summary
August 6, 2008
Page 4
Self Evaluation Task Force Action Tracking Tool
June 4, 2008
Action
Carry-Over and Current Action
Reference
to Meeting
Minutes
Assigned
to:
Date
Due
Completion
Date
Number
Items
07-01
Look into the appropriateness of
the use of “Court-Specified” and
“Small-Family” on a case by case
basis.
7/2/07
David P
9/5/07
9/5/07
07-02
Finalization of the “One Page”
report structure with supervisors
and managers.
7/2/07
David P
9/5/07
9/5/07
07-03
Have Fresno Unified add gender,
ethnicity and date of birth to the
educational data.
7/2/07
Kaye
9/5/07
07-04
Use a simpler process to match
FUSD names with case managers
7/2/07
Kaye,
David P
and Brad
9/5/07
7/2/07
David P
7/25/07
7/25/07
9/5/07
David P
9/14/07
9/14/07
07-05
07-06
Develop a PowerPoint
Presentation to explain the
updated disproportionality data as
well as how such data is to be
statistically properly understood
Develop a PowerPoint
Presentation for the F2F Steering
Committee on the structure of
data as relates to the 9 Family to
Family outcomes and their
relationships with AB636 data.
Self Evaluation Task Force
Meeting Summary
August 6, 2008
Page 5
07-07
07-08
Develop a one sheet summary and
longitudinal charts for Family to
Family Outcome Data to be
updated on a semi-annual basis that
mirrors the one sheet summary and
longitudinal charts for AB636
Discuss with Daniel W or Barbara
N regarding issues impacting
Fresno from the AB636 Data
changes.
9/5/07
David P
5/7/08
5/7/08
9/5/07
David P
10/3/07
10/3/07
9/5/07
David P and
Rita
TBD
11/5/08
07-09
Develop a tool to track the cases
that are supported by the activities
of Cultural Brokers
07-10
Develop a Timeline for events that
serve as baseline points for various
outcomes.
10/3/07
David P and
the Self
Evaluation
Team
07-11
Develop and make available the
new TDM Request form with some
guidance on it's use
11/7/07
David P
07-12
Develop a log to track medical
issues in TDM meetings
11/7/07
David P & Bill
M
TBD
3/5/08
David P
4/2/08
4/2/08
4/2/08
David P
5/7/08
5/7/08
6/4/08
Matt
8/6/08
8/6/08
08-01
08-02
08-03
08-04
08-05
Develop a data summary "page"
similar to the AB636 summary for
the Nine Family to Family
Outcomes.
Develop and illustrate data sets that
support relative placement and
timely reunification efforts
Update the Self Evaluation Team
web site
Provide data as to the number of
children in placement broken down
by: placement type, age, gender,
ethnicity, language, special needs
and siblings in placement.
Provide data as to the number of
placement resources available, first
by identifying duplicate entries and
identifying a resource to merge
duplicates
Self Evaluation Task Force
Meeting Summary
8/6/08
8/6/08
David P, Brad
12/3/07 11/20/07
9/4/08
David P, Brad,
Lydia, Lauri
10/1/08
August 6, 2008
Page 6