Organisational Application Form
NHS Graduate Management Training Scheme
General Management / Human Resources / Health Informatics Only
Organisational Statement of Commitment
First Placement: 2015 intake
11 Months: 1st September 2015 – 31st August 2016
Table of contents
1. Overview of the support requirement
2. Key milestones
3. Statement of commitment to be signed
4. Programme Manager Role Profile
4a. Supporting evidence required – Programme Manager and Organisation
5. Placement Manager Role Profile
5a. Placement Manager Details
6. Supporting evidence required – Placement Manager
www.leadershipacademy.nhs.uk
1) Overview of the support requirement
This document outlines the commitment of the NHS Leadership Academy, Local Delivery Partners and placement organisations dedicated to
learning and development in relation to the hosting of Scheme participants. This commitment, which all parties are asked to sign up to, will
help ensure that each participant has the best possible opportunities for a high quality learning experience with support during, and after, their
time on the Scheme. In turn, this will help the NHS Leadership Academy ensure it is providing the NHS with high quality leadership talent, both
now and in the future.
This document outlines the commitment an organisation must demonstrate in supporting and developing an NHS Graduate Management
Trainee and also the support offered by the NHS Leadership Academy.
In order to host a NHS Graduate Management Scheme trainee, organisations must demonstrate the following criteria:



An organisations commitment to leadership development; including previous placements hosted by the organisation, employment of
Alumni in the organisation, support of the Graduate Scheme and commitment to leadership development.
Identification of a Programme and Placement Manager and what contingency plans are in place if these individuals leave or change
role. It is important that these individuals support the recruitment process and a commitment to providing the trainee with an
orientation plan and job description.
A commitment to honor the timescales provided and to provide the trainee with all appropriate information when required.
Please note – any prospective Programme & Placement Managers identified in this document must attend the GMTS Manager training on 2nd
or 7th July 2015 for a trainee’s placement to be confirmed.
A trainee placement may be agreed in principle, however if the timescales and requirements are not met prior to commencement, the
placement may be cancelled.
Orientation – this is a 20 day introduction to the NHS as part of the induction organised by the first placement organisation. Further details will be issued if
your organisation secures a Graduate.
First placement – This placement is the host organisation to which a trainee is allocated for their first placement by the LDP (Local Delivery Partner). This
placement should have a focus on operational activities.
Flexi-Placement – this placement takes place in a non-NHS organisation, is organised by the trainee and approved by the LDP
Second/Final placement – it is recommended that this placement has a focus on strategic activities. This placement takes places in a second NHS
organisation. This placement should be split between management and strategic activities. Trainees express preferences for the location of this second
placement from a list of organisations ’accredited’ by the LDP. The final allocation of trainees is made by the LDP.
2)
Key Milestones
Activity
Timeline
Programme Manager & Placement Mangers to complete and return Organisational Application Form with any supporting evidence to the
local LDP contact – Fiona Joselyn: eastmidlands.leadershipacademy@nottshc.nhs.uk please mark emails ‘for the attention of Fiona Joselyn’
in the subject line.
20th March 2015
Please save the date for mandatory Placement and Programme manager training 2nd or 7th July 2015
ASAP
Participate in discussion or further information requests for additional evidence
Application Shortlisting Process
March & April
Confirm outcome of application to organisations
End of April
Provisional allocation of trainees to placement organisation
Programme & Placement managers to book on training – Fiona Joselyn: eastmidlands.leadershipacademy@nottshc.nhs.uk please mark
emails ‘for the attention of Fiona Joselyn’ in the subject line.
End of May
Re confirm Programme Manager details with LDP contact
By 27th June
Re confirm Placement Manager details with LDP contact
By 27th June
Attend mandatory Placement & Programme manager training
2nd or 7th July 2015
Graduates to visit their organisations to meet Placement and Programme Manager
By end of July
Host organisation to provide an orientation plan and job description to the local LDP contact
By 5th August
Please note – any Statements of Commitment received after the final deadline of 20th March 2015 will not be considered.
If you have further enquiries about the Graduate Scheme or this application please contact:
Fiona Joselyn
Programme Coordinator
East Midlands Leadership Academy
Institute of Mental Health
Floor C,
University of Nottingham Innovation Park (UNIP)
Triumph Road
Nottingham
NG7 2TU
Main:
Direct:
0115 748 4277
0115 748 4278
Please mark emails ‘for the attention of Fiona Joselyn’ in the subject line:
eastmidlands.leadershipacademy@nottshc.nhs.uk
3)
Statement of Commitment to be signed by executive sponsor such as the Chief Executive Officer or
Human Resources Director
First Placement: 11 Months 1st September 2015 – 31st August 2016
Name of Organisation:
Name and Job Title of Lead
Contact:
Contact Details:
(Telephone numbers, Email)
Insurance and Liability
The NHS Business Services Authority (NHSBSA) hosts the employment of all NHS Graduate Management
Trainees.
The NHS Litigation Authority provides and underwrites third party liability (employer’s liability) insurance to
the NHSBSA under the Liabilities to Third Parties Scheme (LTPS). LTPS provides comprehensive non clinical
negligence cover against third party claims.
As such the NHS Litigation Authority will bear the liability for claims made against the NHSBSA subject to set
excess levels.
Host organisations must ensure that Management Trainees attend their Trust Induction, and participate in
all mandatory training, such as Fire and Health & Safety training.
It is the responsibility of host organisations to ensure that all appropriate training is provided to the
Management Trainees to enable them to fully participate during Orientation and in their placement such as
Agenda for Change training for HR trainees or Excel Training for Finance Trainees. Trainees should not be
asked to get involved in activities if the necessary training has not been provided by the host organisation
and trainees should not rely on training they may have received in previous roles.
Some host organisations may wish to issue an Honorary Contract to their NHS Management Trainees. If this is
the case, it is requested that a copy of the Honorary Contract is uploaded onto GENI.
By signing below your organisation is agreeing to the Statement of Commitment above and to fully support a
graduate placement
Signature:
Date:
4) Programme Manager Role Profile
Outline
The Programme Manager has overarching responsibility for the support, training, learning and
development of a GMTS trainee for the duration of his/her 2/2.5 year training programme, and the
identification the very best Placement Managers within organisations, thus enabling an excellent
leadership development experience.
Key
Responsibilities

Overall responsibility for the trainee’s 2 / 2.5 year experience

With extensive networking across their locality, and in partnership with other Programme
Managers, the Programme Manager will prepare a quality orientation programme for
trainees. This will facilitate experiential learning about the cultures, values and challenges
within the NHS, across a broad range of staffing groups and specialisms.

Work within their organisation, and closely with the Local Delivery Partner and across the
locality to identify the very best Placement Managers who can offer robust placements, in
line with Scheme and trainee guidelines.

Work closely with each Placement Manager in keeping an overarching view of the
Performance Management process of the trainee, providing feedback as necessary.

Update the online performance management tool where necessary and, in the absence of
a Placement Manager, authorise trainee Leave Requests and Sickness forms.

Working with reference to Scheme framework and competencies to manage the quality
assurance of all placements undertaken by their trainee, monitoring the Placement
Manager performance within each organisation.

With reference to the national flexi placement guidance, support the trainee in identifying
and assist with developing a suitable flexi placement and signing off final proposal

Support the trainee to identify a suitable second placement, with reference to national
guidance and local leadership and steering group’s objectives. Work with the trainee to
agree learning and placement objectives.

Proactively seek local development opportunities for the trainee.

Act as main link between their organisation and regional leadership community and Local
Delivery Partner.

Work to ensure the trainee receives the best possible work and development experience
throughout the Scheme.

Using network of contacts and colleague, including the local Leadership Community
support the trainee to find an appropriate Mentor.

Work with trainee in scoping out potential employment opportunities post-scheme to
enable retention of talent in the NHS.

Keep up to date with national Scheme guidance and the local leadership community
Desirable
 Based at first placement organisation
 Career and leadership development coaching skills
Measurable
 Attendance at briefing sessions, network meetings and mandatory meetings
 Trainee, Placement Manager and feedback
 Placement and Scheme evaluations
 Participation in OD capacity and capability work locally and nationally (i.e. with
national Leadership Academy and local leadership team)
Skills and
Experience
Training Required

Must be working at Band 8a/and equivalent or above

Well established in the field of NHS Management, working within the specialism of either
Finance, General Management, HR or Informatics

Excellent understanding of the workings of relevant internal and external networks

Extensive skills and experience of managing and developing people

Up to date knowledge of best practice in learning and development

Excellent knowledge or experience of the Scheme, including recruitment and selection and
marketing

Evidence of proactive CPD
 GMTS Manager training if not already attended
4a) Supporting evidence required – Programme Manager
Programme Manager evidence
Programme Manager: 1st September 2015 through to 31st August 2017
* See Programme Manager role outline
Name and Job Title:
Contact Details:
Will they be available to support their trainee and
have regular performance reviews for the duration of
this Programme?
Yes / No
If no, please supply name, job title, contact number
and email address of the proposed covering manager:
Supporting evidence for carrying out this role
(max. 500 words)
How will you ensure your Graduate will have regular
access to your support and what specific support will
you provide?
(max. 500 words)
b)
Supporting evidence from the organisation
Organisational commitment (max 300 words)

How does the organisation support leadership development?

Has the organisation hosted previous placements for trainees?

Does the organisation employ alumni of the
Graduate Scheme?

If so, please list the names and job titles of
these individuals
Please sign to indicate you have read the Programme Manager profile
and agree to undertake the requirements of this role.
Signature:
Date:
5) Placement Manager Role Profile
Outline
As an expert in developing fast-track learners, the Placement Manager has the day to day management
responsibility for the trainee – the most crucial aspect of a successful placement. In partnership with
the Programme Manager, the Placement Manager will design, develop and coordinate the trainees
work experience and performance-manage the trainees against the Schemes Competence framework
and high standards to ensure challenging work objectives.
Key
Responsibilities
Desirable
Measurable
Skills and
Experience
Training required
The Placement Manager will:

Successfully induct the trainee into the placement and team

Provide day to day support and expertise to the trainee

Identify and set key objectives for work placement

Review progress and provide constructive and developmental feedback on a timely and
regular basis

Take responsibility for the performance management of the trainee for the duration of the
placement, conducting and leading performance reviews in conjunction with the
Programme Manager, in relation to the exceptionally high Scheme standards

Identify robust and relevant training and development opportunities in the workplace to
achieve all round professional and leadership development

Sequence training in relation to the other elements of the training programme

Work with and provide formal feedback to the Programme Manager

Conduct return to work interviews (in line with sickness and absence management
procedure)

Career skills coaching

Role model for excellent management and leadership skills

Placement evaluation forms

Compliance with Scheme Competences and Standards

Attendance at Schemes training

Must be working at a Band 7/and equivalent or above

Must be in the same profession as the trainee

Experience of or a good knowledge and understanding of developing fast-track learners

Have a good knowledge of or first-hand experience of the Management Training Scheme
requirements, e.g. recruitment and selection, marketing, etc

Up to date Professional knowledge

Experience of managing staff

GMTS Manager training (Mandatory for Placement Managers)
5a) Placement Manager: Placement 1 - 1st September 2014 through to 31st August 2016
Please indicate appropriate stream (HR / Informatics / General Management) each placement manager is offering.
* See Placement Manager Role outline above
Name and Job Title:
Trainee placement that will be managed
(e.g. HR / Informatics / General Management)
Contact Details:
(Email, contact telephone numbers)
Name and Job Title:
Trainee placement that will be managed
(e.g. HR / Informatics / General Management)
Contact Details:
(Email, contact telephone numbers)
Name and Job Title:
Trainee placement that will be managed
(e.g. HR / Informatics / General Management)
Contact Details:
(Email, contact telephone numbers)
Name and Job Title:
Trainee placement that will be managed
(e.g. HR / Informatics / General Management)
Contact Details:
(Email, contact telephone numbers)
6)
Supporting evidence required – Placement Manager
(Fill in one set of information per trainee requested)
Placement Manager: 11 Months - 1st September 2015 – 31st August 2016
* See Placement Manager role outline above
Name and Job Title:
Contact Details:
(Email, contact telephone numbers)
For what specialism are you
offering a placement?
HR / Informatics / General Management
Trainee’s Job Title
What role will the trainee fill?
What is the address of the Trainee’s Placement?
7
Will you be available for the duration of
this placement?
8a
How will you support this individual?
8b
How will you ensure they meet their
competencies and get access to required
development?
8c
How will you integrate them into the
team?
8d.
What are your plans regarding regular
contact with the Trainee?
Yes / No
9
Have you been a Placement Manager
for trainees in the past – if yes, when?
What was the name of the trainee you
managed?
10
After reading the Placement Manager
Role Profile, which 5 areas do you think
you are most equipped to fulfil and
why?
11
Are there any areas you feel less able to
fulfil and what support would you need
in these areas?
(The answer you provide to this question
is not used to make a decision about the
suitability of your organisation’s SOC
but to help us assess the resources and
support required by Placement
Managers.)
Have you had previous experience of any of the following and if so, please say briefly what your
experience has been:
Coaching
Mentoring
12
Clinical or Professional
supervision
Peer supervision
Facilitating learning
events/processes
Facilitating action learning sets
Teaching
13
Why would you like to be a Placement
Manager for the GMTS Scheme?
14
What benefits do you see for yourself or
your team in hosting a trainee?
Please sign to indicate you have read the
Placement Manager profile and agree to
undertake the requirements of this role
Signature:
Date:
Thank you for completing this form.