Letter Template (December 2010 – Version 10/01)
VI.6 Associate Dean/Associate Director (This is a LOO offered to an employee who
does not currently hold a ranked position in UMFA, UMDCSA or GFT) and will be
holding a part-time Other Academic appointment as an Associate Dean/Associate
Director.
Reminder: Please pay attention to texts in red font - you will have to change the font colour to black as
appropriate, or delete the statement or paragraph if not applicable.
(day/month/year)
(name)
(address)
Dear (name)
Appointment (or) Re-appointment as Associate Dean (or) Associate Director
Re: Position Number (number)
It is a pleasure to offer you an appointment (or) a re-appointment at the University of
Manitoba in the following position:
Position:
U of M Employee Type:
Compensation Group:
Faculty:
Location:
Appointment Start Date:
Appointment End Date:
Hours per week:
Remuneration:
Associate Dean (or) Associate Director<area (e.g. Research, if applicable>
Term
Other Academic
< e.g. Fort Garry campus>
not to exceed the term of incumbent Dean
(Insert fixed hours per week) (Note: full time hour is 40 hours per week)
$
per annum (if 1 year or more) – paid in biweekly installments
OR
total payable (if less than one year) – paid in biweekly
installments
Your employment at the University will governed by the By-Laws, rules, regulations, policies,
procedures and practices of the University of Manitoba in effect from time to time.
Your appointment will terminate automatically without further notice at the end of the period
given above, unless it is terminated earlier by mutual agreement, or you or the University may
terminate it earlier by giving the other at least (specify number of months) months’ written notice.
It may also be terminated by the University without notice for cause. Reappointment is dependent
on your performance and the needs of the program.
(Insert for initial appointment only if greater than or equal to.50 FTE and appointment
duration is one year or longer): You are eligible for part-time benefits. The description of parttime insurance benefits is available at www.umanitoba.ca/admin/human_resources/staff_benefits.
2010/01
Please contact the Staff Benefits Office as soon as possible to ensure that you will have
appropriate coverage.
(Insert for all appointments with exception of post-retirement appointments) As an employee
you are eligible to join the University Pension Plan at the date of hire or at any time thereafter.
(Note that if there is a delay in completing the Pension Plan enrollment forms, there will also be a
delay in membership in the Plan, and you will not be allowed to make up contributions missed
while not a member of the Plan.). You must join the Pension Plan on the January 1 immediately
following the two consecutive calendar years in which you earned at least 25% of the yearly
maximum pensionable earnings specified by the Canada Pension Plan.
Please note that we cannot process your appointment, including your payroll information, until
we receive the signed copy of this letter. If you accept this offer, please sign one copy of this
Letter of Offer and return to (insert address) by (specify date). Retain the other copy for your
files.
(Delete this paragraph if it is a re-appointment) Once we have received your acceptance, a
recommendation that you be appointed on the terms and conditions stated in this letter will be
forwarded to the Board of Governors for its consideration at the earliest opportunity. The terms
and conditions stated in this letter constitute the only obligations to be undertaken by the
University in respect of this appointment upon its approval by the Board of Governors.
On behalf of the University community, we hope you will accept our offer. (Insert the following
clause for new appointment)My colleagues and I extend our good wishes to you in your new
position.
Sincerely,
(name)
Dean (or) Director
I accept this offer of appointment dated (date of letter) on the terms and conditions specified in
this letter.
(Delete this paragraph if it is a re-appointment) I understand that the terms and conditions of my
employment as stated in this letter are the only obligations of the University of Manitoba to me
with respect to this appointment, if the appointment is recommended by the President and
approved by the Board of Governors.
Signature
2010/01
Date