VERY IMPORTANT
Information about the Study Abroad
Course Approval Form
The form below is for non-RSB courses ONLY. For all business and economics courses,
please use the RSB Study Abroad Course Approval Form.
FULL INSTRUCTIONS and POLICIES for this form are available on page 3 below.
PLEASE READ THIS INFORMATION CAREFULLY!
You are strongly encouraged to obtain pre-approvals for study abroad courses whenever possible,
as post-approvals are not guaranteed.
If you are currently on campus, DO NOT email the Course Approval Form as an attachment to the
department chair(s).
Instead you should:
1) Using Microsoft WORD, type in the grey sections of the Course Abroad Approval Form (page 2)
2) PRINT pages 2-3 below and SIGN the bottom of the form in pen.
3) TAKE the form to the appropriate department(s) and to your primary advisor for approval
signatures.
NOTE: You are encouraged to include as many non-RSB courses on each form as
possible, even if they need approval from different non-RSB departments.
4) BRING the completed form with faculty signatures to the Office of the University Registrar.
If you are seeking approval from abroad, PLEASE NOTE:
 Complete step #1 above and email your Course Approval Form to the relevant department
chair(s), along with a course description and/or syllabus, once your course schedule abroad
is finalized.
 You MUST email your Course Approval Form to the relevant department chair(s) from your
richmond.edu email account in order for your form to be valid. Attach or include the course
description and syllabus, when available along your request.
 Faculty have the option of completing the form when it is submitted for approval, or informing
you that no courses will be approved until you have returned from abroad.
 If the faculty member agrees to approve your courses from abroad, s/he will complete the
faculty section and then forward the signed form to the Office of the University Registrar
Study Abroad Course Approval Form
Return to the Office of the University Registrar
once all sections are completed and all signatures are obtained
Last Name:
Home School:
First Name:
Arts & Sciences
Leadership
ID:
*Business & economics courses must be approved on
separate RSB course approval form
Business
Major(s):
Minor(s):
Major Advisor(s):
Expected Graduation Date:
UR Term(s) Abroad: Fall 20
Spring 20
Institution Abroad:
Approval from Abroad
Country:
Semester/year program: Has program been pre-approved by IE Committee?
UR Program?
Yes-continue
to the section
below.
Pre-Approval
Post-Approval
Type of Course Approval:
Summer 20
No-continue
to the section
to the right.
Yes
No
IF YES ABOVE, then OIE staff signature required:
Summer prgm: Have you registered your Non-UR Summer program online?
Yes
No
IF NO ABOVE, register at http://studyabroad.richmond.edu/?go=NonURSummerStudyAbroad
*Approvals below do not apply to other students or programs.
REFER TO INSTRUCTIONS AND NOTES ON PAGE 2 THIS DOCUMENT.
Blue sections to be completed by appropriate department(s), NOT by student.
To be completed by the student.
A UR Equivalent Subject and Course #
MUST be assigned in order for credit to be awarded.
Course Information
(subject, number and title as listed in catalog
from institution abroad or on transcript. If approval
is needed for more than 5 courses, please
complete another form.)
Equivalent
UR
Subject
Equivalent
UR
Course #
(Use 901,
902, 903,
904, or 999
for
electives.)
Approval for
Major/Minor?
Approval for
Field-of-Study?
(If yes, indicate
requirement.)
(If yes, indicate
requirement.)
Yes
No
Yes
Required Signature of
Dean, Director, or
Department Chair
Evaluating Instructor’s
signature also required for
Field-of-Study and
Interdisciplinary approval.
1.
Please list major/minor requirement to be satisfied:
No
Department Chair/Dean
1. FS
Evaluating Instructor’s
Name
Evaluating Instructor
2.
Yes
No
Please list major/minor requirement to be satisfied:
Yes
No
Department Chair/Dean
2. FS
Evaluating Instructor’s
Name
Evaluating Instructor
3.
Yes
No
Please list major/minor requirement to be satisfied:
Yes
No
Department Chair/Dean
3. FS
Evaluating Instructor’s
Name
Evaluating Instructor
4.
Yes
No
Please list major/minor requirement to be satisfied:
Yes
No
Department Chair/Dean
4. FS
Evaluating Instructor’s
Name
Evaluating Instructor
5.
Yes
No
Please list major/minor requirement to be satisfied:
Yes
Department Chair/Dean
5. FS
Evaluating Instructor’s
Name
______________________________
______________________________
Student Signature-I have read and understand all information on
both sides of this form.
Primary Major Advisor
Date:________________________________________________
Date:_____________________________________________
OFFICE OF THE UNIVERSITY REGISTRAR – SA APPROVAL FORM.DOC –05/2013
No
Evaluating Instructor
Notes






Transfer credit for semester non-UR programs is awarded only for students whose petitions have been pre-approved by the
International Education subcommittee.
For a course to satisfy more than one requirement, both departments must approve it. Indicate subject area to appear on transcript on
the first approval line, as only one equivalent course may appear on the transcript. Any approvals for additional majors/minors,
including interdisciplinary programs can be indicated on the second line.
In order to receive credit for languages taught at the University of Richmond, the course must be approved by the Academic Study
Abroad Advisor in the Department of Modern Literatures and Cultures or Latin American and Iberian Studies. Unless approved,
general elective credit (TRNS) credit will NOT be awarded for languages taught at Richmond.
For unit and grade equivalencies, consult specific program information online at studyabroad.richmond.edu.
No more than 5.5 Richmond transfer units will be awarded per semester unless authorized by the Dean of International Education.
In approved programs, general elective credit (TRNS) towards graduation (in academic fields taught at University of Richmond)
does not require individual course approval as long as the course is not similar to one previously completed.
Instructions for Students
1.
With the exception of the OIE staff signature required for non-UR abroad programs, students should complete all information in
the top section of this form and should also list the abroad course numbers/titles in the lower left column as they appear in the
catalog or web page of the institution abroad. Students should sign the bottom left of the form as indicated.
2.
Submit the Course Approval form with the course description/syllabus to relevant faculty member:
Note: All business and economics courses must be submitted for approval on the Robins School of Business Study Abroad
Course Approval Form
Instructions for Faculty, Advisors, Chairs, Directors
1.
2.
3.
4.
5.
Appropriate University of Richmond subject code MUST be listed in the Equivalent UR Subject section. For example, an
approved English course should be listed as ENGL. Faculty may only authorize a subject code in their own department (i.e.
any course with an ENGL subject code must be signed by the chair of the English department even if that course is being used for
the student’s major in another department). Matching course number(s) offered at the University of Richmond, including special
topics, internships, etc. should be listed in Equivalent UR Course # section. Courses abroad may also be approved as an
elective for the major/minor and should use numbers 901 (100-level), 902 (200-level), 903 (300-level), and 904 (400-level) to
indicate course level. The number 999 may be used for courses not approved for the major/minor.
Credit for major or minor courses and the applicable requirement must be indicated in the Approval for Major/Minor section.
Courses will not be applied towards major/minor requirements without this indication. The specific requirement being met (e.g.
ISME Area A) should also be noted. See example below.
Complete the Approval for Field-of-Study section, when applicable. The evaluating instructor should complete the  Yes or
 No box with the applicable requirement listed, and sign as indicated. See example below.
For students seeking course approval from abroad, faculty have the option of completing the form when it is submitted by the
student for approval, or informing the student that no courses will be approved until the student has returned from abroad. Please
note that requests submitted from non-Richmond.edu email addresses are not valid.
Only courses with the signature of the Dean, Director, or Department Chair will be considered approved for major and minor
requirements.
Special Notes for Students and Faculty, Advisors, Chairs, Directors
The Registrar will email a scanned copy of the completed/signed form to the student and his/her advisor for their records.
Sample:
Course Information
(subject, number and title as it will appear on
transcript from institution abroad.)
Equivalent
UR
Subject
Equivalent
UR
Course #
(Use 999 for
electives.)
1.
ENGL
EN 3002 Shakespeare’s Plays
Please list major/minor requirement to be satisfied:
234
PLSC
903
FSLT
2.
POL 2001 World Politics
Please list major/minor requirement to be satisfied:
Approval for
Major/Minor?
Approval for
Field-of-Study?
Required Signature of
Dean, Director, or
Department Chair
(If yes, indicate
requirement.)
(If yes, indicate
requirement.)
Yes
No
Yes
No
John D. English Chair
No
Yes
No
John D. Pol Sci Chair
Evaluating Instructor’s
signature also required for
Field-of-Study approval.
1.
ISPD Core
Yes
300-level elective
2. FS
Mary D. IS Chair
Mary D. IS Chair
IMPORTANT: To receive credit, an official transcript must be sent directly to the Office of the University Registrar or to the Office of
International Education. Transfer credit is awarded only for courses with an earned grade equivalent of C or higher (repeat courses and
courses taken on a pass/fail or audit basis are not eligible for transfer credit). Credit awarded is based on equivalent units and is applied
as earned units towards graduation. Grades from other institutions are not calculated in the University of Richmond GPA.