Air Transport & Operations(ATO)
Dear student,
This document will help you to prepare for your graduation session. Read the information
carefully. Please note that handing in the documents in time is your responsibility!
If you have questions, please do not hesitate to contact the ATO secretariat:
Tel: 015-2782045 or e-mail: secr-ato-lr@tudelft.nl
Procedure
Please plan the date of graduation with the chair’s secretariat. The date has to fit the
schedule of the Professor, the supervisor(s) at the department, the student and the external
supervisors.
Before you can actually graduate, the following steps have to be taken:

Request your examination with filling in the form AE -3, one month prior to graduation
date. You will find this form on the website
http://studenten.tudelft.nl/informatie/faculteitspecifiek/lr/practical -info/forms/
A set of papers will be sent to your home address by Education & Student affairs (ESA).
The printing of your thesis is for your own cost. The ATO -secretariat will handle the binding of
the thesis (not with a binder).
Submit the following documents to the ATO secretary (2.5 weeks prior to graduation
date):
❏ Contact details of all external supervisors (titles, email, postal address, full name)
❏ Contact details student after graduation
❏ Digital colloquium announcement in word file
❏ Front page final thesis report; 3 copies in A4 format, color
❏ hardcopies of the final thesis report; (1 x ATO secretariat, 1 x graduating Professor, 1 x for
each of your daily supervisors at the department, 1 x for each external committee member
handed in to the person yourself)
❏ Digital copy of final thesis report (pdf and word files)
❏ Digital copy of final presentation (in the week prior to graduating) (powerpoint)
❏ Digital PowerPoint slide for graduation ceremony. Add a small figure or graphic which
represents some important results and hand in a separate short explanation of the
figure/graphic (Word)
❏ All digital files of worksheets with data which represents the work done in thesis report as a
back-up or motivation of the work
❏ Digital copy and hardcopy literature review report
K:\co\ato\ato-shared\MSc STUDENTS\Graduation\procedure graduation session 2013
28-4-2014 VvB
Air Transport & Operations(ATO)
The graduation day
The presentation
The graduation ceremony starts with the presentation of your work (in English) to the exam
committee, family, friends and other ATO students. Duration: 25 min presentation, 5 min
questions.
Location is booked by you at the service-desk AE.
During presentation the audience is not allowed to leave or enter the room.
The defense
Duration: approx. 45-50 min. Includes full exam committee and student only (no family or
friends). Exam committee evaluation after 45 min (student is requested to leave the room).
Final grade will be announced by the Professor, following the evaluation. Room 4.03 will be
reserved by the ATO secretariat for the defense. Family and friends waits in the faculty
restaurant or main entrance hall (not on the 4 th floor, this can be disturbing for the
ATO members).
Exam committee exists of: graduating Professor, supervisor(s) from the section, an impartial
committee member from a different section within Delft University of Technology (with proven
expertise in the final thesis area) and external supervisor(s).
Please note that you will not receive your degree on this day. ESA will invite you formally for
the MSc degree ceremony organized by the faculty.
After graduating
Please make sure that ATO has all your contact details.
K:\co\ato\ato-shared\MSc STUDENTS\Graduation\procedure graduation session 2013
28-4-2014 VvB