The Harpur College Visiting Speaker Fund
Application
Please tab to each box to complete the form; submit via email to Diane Horvath (dmhorv@binghamton.edu).
1. Speaker's name and academic or other title; institutional affiliation; title or topic of presentation(s); date of visit; and
expenses related to bringing this speaker to campus:
2. Please explain how this speaker and the planned address will benefit the university:
3. Estimated total cost of bringing this speaker to campus: $
4. Please list the sum committed by the sponsoring department or other units other than the Harpur Dean’s Office:
$
Source of Funds:
Department Name:
5. What other departments have expressed interest in this speaker? What other departments might be interested?
6. Are other departments contributing to this speaker's fee? If so, name them and the amount contributed:
7. Dollar amount that you are requesting from the Dean's office: $
Sponsoring Faculty Member’s Signature
Department Chair or Program Director’s Signature
Approved in the amount of: $_____________
Academic Dean’s Signature
The Harpur College Visiting Speaker Fund
Important Information
About the Visiting Speaker Fund
Departments or programs may request funds from the Harpur Dean’s Office to help bring visiting speakers to
campus. Funds are typically matching funds; departments are expected to provide some funding for speakers.
Typical funding is up to $300. Speakers who make multiple presentations or have particularly significant impact
or broad appeal may be eligible for additional funds. The speakers may not be affiliated with Binghamton
University, and visiting speakers who are funded through the Dean’s Speaker Series are not eligible for visiting
speaker funds. Please note that this fund is modest; departments that plan to bring several speakers to campus
over the course of an academic year should consider applying for funding through the Dean’s Speaker Series.
Application Process
Any faculty member may submit a request for funds, but requests must be endorsed by the department chair or
program director. Funds are allocated on a rolling basis, beginning on August 1 preceding the start of the fall
semester. If a department has already received visiting speaker funding during an academic year, decisions to
grant additional funds may be deferred until later that year.
Requests are reviewed by Associate Dean Florence Margai. They should by submitted via email to Diane
Horvath at dmhorv@binghamton.edu. For questions regarding the visiting speaker fund or the application
process, please contact Associate Dean Margai.
Event Publicity
Sponsoring departments or programs are required to advertise the program on Dateline. For optimal publicity
across the University, submissions should be sent to Dateline at least three weeks in advance of the program.
For information, please see http://www2.binghamton.edu/news/daily-news-briefs/dateline/dateline-policy.html.
International Visiting Speakers
If your visiting speaker is not a United States Citizen or a permanent resident, please contact Kim Avery in the
Personnel Office (x76953) or Patricia Marrapese in the International Student & Scholar Services Office
(x72510) as early as possible. Both federal and state regulations are applicable and they change frequently.
Failure to follow proper procedures with international visiting speakers may result in our inability to make
payments to them.
Processing Funds
The Dean's Office (specifically, Nancy Baudendistel, x75282, nbaudend@binghamton.edu) will provide the
sponsoring department with POETS information. It is the host department's responsibility to ensure that the
appropriate paperwork is completed with the Business Office for processing the visiting speaker's travel
reimbursements and/or honorarium payment. If you have questions on the forms to use or the procedures to
follow, please contact Nancy Baudendistel.
When you send the final forms to the Business Office for payment to the speaker, send a copy to Nancy
Baudendistel, Harpur Dean's Office, and she will initiate processing of funds.
Revised 08/2011