1
Schedule of Classes
The Schedule of Classes is created each term using M-Pathways. Class Creation is a
very involved process.
There are four M-Pathways classes you need to take to be able to enter your
department's time schedule:
 CUE101 – an e-learning course which covers Course and Class Fundamentals
 CUC101 – an instructor led course which teaches you the details of Class
Creation
 CUP101 – an instructor led lab with Class Creation Practice Exercises
 CCRT – the Class Creation Road Test where you meet individually with a
Curriculum Office staff member to review the more complex parts of Class
Creation.
Data entry support is available from the Dean's Office for smaller LSA departments
as well as departments that are under-staffed during Schedule of Classes data entry
periods.
Errors in schedule or classes entry can impact many things including student
registration, advising, financial aid, teaching history, grades. Questions about any
aspect of Schedule of Classes are welcome. Contact JoAnn Peraino or the
Curriculum Office.
Following is a general calendar for working on the Schedule of Classes:
Early September
Early October
Mid-December
Mid-January
Late January
Initial class data entry cut-off for Winter.
Departments begin planning curriculum for following
academic year
Departments finalize curriculum planning for following
academic year
Initial class data entry cut-off for Spring, Spring/Summer
and Summer.
Initial class data entry cut-off for Fall.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
2
Prior Term Copy
Departments are notified by the Curriculum Office when the schedule of classes is
available for editing for the next term or terms. In preparation for that data entry,
something called “Prior Term Copy” is made available. This process copies the most
recent “like” term (i.e. Fall 2005 data entry uses a copy of Fall 2004). Curriculum
users can then edit the data from the previous “like” term to reflect changes to their
offerings for the next “like” term.
Most of the information that was in the schedule for the previous “like” term is
copied forward. The fields or data that are not copied forward are
 Class attributes (on the Basic Data panel) unless they are also course attributes
(in the Course Catalog)
 Class Status (on the Enrollment Cntrl panel) when the status is set to either
Stop Further Enrollment or Cancelled Section, and
 Room Characteristics (on the Meetings panel)
In addition, the Curriculum Office manually removes rooms assigned to Discussion
sections and resets the Facility ID to show that the section needs a new room
assigned.
The Prior Term copy is available for updates for the following Winter term in early
June. For the following Spring, Spring/Summer, Summer, and Fall terms, the prior
term copy is available in early December.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
3
Class Associations
Associations
Class association numbers link all class sections that constitute a single offering.
With a common association number, you can not only control the sections of classes
in which a student must enroll, but you can also control elements of the sections
including units (credits), component types, requisites, topics, and requirement
designations (ULWR).
When students enroll in a class, they are actually enrolling into an association of
classes. Classes may have one component or multiple components, and associations
are used to group classes accordingly.
For example if a class has a lecture
section with several discussion and/or
lab sections, all of these sections
should be combined as one association
because they are all “associated” with
each other.
Another example would be a
multi-component course that is
being offered twice in the same
term. In this case there should be
two associations set up. A student
may not elect a lecture section
from one association and a
discussion or lab section from
another association. A student
elects an association and chooses
from the components available
within that association.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
4
In the case where a course has two lectures
and students can choose either of them,
Association 9999 should be used for the
lecture components, which would allow
students to pick between them.
If a course has multiple sections
that are all separate from each
other, as in the case of Special
Topics courses. Each section
should have a unique association
number.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
5
Credit Hours
The approved range of credit hours for a course can be found in the LSA Bulletin.
M-Pathways retains only the Minimum and Maximum credit hour values (units) in
the M-Pathways Course Catalog.
Credit hours for a class in a specific
term are set at the association level. As
new associations are created, the default
values from the course level (in the
Course Catalog) are inserted into the
Minimum Units and Maximum Units
fields on the Class Associations page.
Many LSA courses have different ranges of credits depending on whether it is being
offered in a half term or a full term. Some courses have a range of credits depending
on whether the student registering is an undergrad student or a grad student.
In the example of a course that has 3 credits in the half term and 4 credits in the full
term, this course would appear in the course catalog as having Minimum Units = 3
and Maximum Units = 4. When setting up the schedule of classes for a specific term,
the credits, as found on the Class Associations panel, would need to be adjusted
according to which type of term you are scheduling.
 If it were a half term, the credits would need to be adjusted so that both the
Minimum Units and the Maximum Units = 3.
 If it were a full term, the credits would need to be adjusted so that both the
Minimum Units and the Maximum Units = 4.
If a course has different credits for undergrads and grads you could set it up with
different Minimum and Maximum Units. This would allow the student to select the
correct number of credits during registration. Creating separate meet-together
sections for different levels of students is the recommended way to set up a variable
credit course like this so that students don’t have a selection of credits. To set this up:

First, create separate sections in the schedule of classes – one for undergrads
and one for grads – and contact the Curriculum Office to make them Meet
Together.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
6


Second, set up reserved seats on each section to limit them to either
Undergrad Only or Grad Only as appropriate.
Third, set up different associations for each section with the credits set as
appropriate. (Note: Setting up reserved seats is covered later in this
document.)
UNEXPECTED RESULTS
Variable Credits Not Adjusted for the Specific Term
If a class has variable credit based on the term or academic level (i.e.
Grad/Undergrad), it is essential to indicate the proper range of credits
for the specific term. Students registering for the wrong number
of credits can affect enrollment, tuition, financial aid, and/or
graduation.
Because of this added complexity it is vitally important that the credits
are checked to ensure accuracy whenever a new association is
created. Once students begin registering, users cannot update the
credits. If credits have been entered incorrectly and registration has
begun, contact JoAnn Peraino to get them corrected.
Credit Hours vs. Contact Hours
Except for small seminars where the reading and/or writing requirements are
intensive, one credit represents no less than one hour of class meeting time each week
of the term, and usually represents two hours of work outside of class for each class
hour.
So, if you have a 3 credit hour course it would typically break down as follows:
a.) 3 hours of class meeting time (instruction)
b.) 6 hours of outside work by the student
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
7
Course Components
Classes are offered in a variety of ways; Lecture, Lab, Discussion, Seminar,
Recitation and Independent Study sections are the most common class components
taught in LSA. Every section has a component. In many cases only a single section
of a course, and therefore a single class component, is offered in any given term. In
other cases, multiple sections may be offered, and these sections may be of different
component types.
Components are set at the association
level. As new associations are created, the
default values from the course level are
inserted into the Class Components
field(s) on the Class Components page.
If you need to change the components for
a single term, you can do so by adding or
deleting lines. The values here will appear
in the drop-down menu on the Basic Data
Page in Schedule of Classes or Schedule
First Class.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
8
UNEXPECTED RESULTS
Invalid Components in Class Associations
It is important to delete any components from the Class
Components panel that will not be offered for a course during a
term. Failure to delete components that are not being offered
will affect the students’ ability to enroll into this class.
If you find that the components listed here are incorrect for a course and should be
changed at the course level, you must submit a Course Approval Request Form
(CARF) to the LSA Curriculum Committee.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
9
Graded Component
In a multi-component course only one component is the "graded" component. This
identifies section for the instructor responsible for entering grades.
This field can be updated by users until
registration activity begins in this class.
After registration has begun, contact the
Curriculum Office. Please note that
changing the graded component after
enrollment has begun is discouraged. The
Registrar’s Office has to manually
disenroll students in order to make this
change.
UNEXPECTED RESULTS
Incorrect Graded Component
Incorrect Graded Components will impact the instructor when grades are
due. The proper access for web grades is set up on the Schedule of
Classes Meeting page. If the wrong component is marked as graded,
the instructor’s access to those grades will be compromised.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
10
Final Exams
The Final Exam field is grayed out for all but the Curriculum Office staff. This field
is automatically populated with "Yes" for classes with REC, LEC, or SEM
component types.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
11
Requirement Designation – The Upper Level Writing Requirement (ULWR)
A course that is approved for ULWR is indicated as such in the M-Pathways system
as a "Requirement Designation" on the Class Components page.
This data element can only be changed by JoAnn Peraino or the Curriculum Office.
To see if this flag has been set, go to the Class Associations, Class Components page,
or view the field on one of the LSA Management Report "Section Enrollment
Summary" reports. The Sweetland Writing Center (SWC) works with the Dean's
Office to set these fields each term prior to pre-registration by students.
Twice a year the Sweetland Writing Center contacts departments for lists of class
sections that are proposed to be designated as fulfilling the ULWR requirement. For
spring, summer, and fall classes departments are contacted in late January/early
February. For winter classes departments are contacted in late September/early
October. Once the list is received by SWC, a variety of things will happen depending
on whether the instructor has taught the course for ULWR before or in the last 5 years
or not at all.
a. If the instructor has taught the course before and SWC has a proposal LESS
THAN 5 years old from that instructor, SWC will send the instructor a letter (cc'd
to the dept contact) stating that, unless they have made substantial changes, the
course will be listed and approved.
b. If the instructor has taught the course before and SWC has a proposal from that
instructor but it is 5 years old or older, SWC will send a letter and a course
proposal to the instructor (cc'd to dept contact) to complete and returned to SWC
within a few weeks of the date it is sent. Once the course proposal form has been
returned and approved by SWC, the instructor will receive a confirming letter and
the dept contact is cc'd. This should happen as soon as the process is completed.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
12
If there are problems with the proposal, SWC will email the instructor for
revision. Generally, if revisions are completed the approval will be given. Once
a course proposal is received and approved by SWC, it is then officially listed as
approved.
c. If the course has been taught before for ULWR but not by the instructor who will
be teaching it, SWC will send a letter and a course proposal to the instructor (cc'd
to dept contact) to fill out and to be returned to SWC within a few weeks of the
date it is sent. Once the proposal form has been returned and approved by SWC,
the instructor will receive a confirming letter and the dept contact is cc'd. This
should happen as soon as the process is completed. If there are problems with the
proposal, SWC will email the instructor for revision. Generally, if revisions are
completed the approval will be given. Once a course proposal is received and
approved by SWC, it is then officially listed as approved.
If instructors do not turn in their paperwork by SWC's deadline, SWC will send
messages to instructors--cc'd to the dept contact--reminding them that SWC needs
their paperwork.
Once SWC approves a class section for the ULWR requirement, they
 send a letter of confirmation to the faculty member,
 send a copy of the letter to the department contact,
 contact SAA to update the on-line LSA Course Guide, and
 contact the Dean's Office to set the ULWR flag in M-Pathways.
Setting this flag in M-Pathways then allows students to select this class section as
ULWR in Wolverine Access.
If you feel one of your classes is identified incorrectly – either it should be approved
for ULWR or it shows as approved and it shouldn’t – contact the Sandy Haas at the
Sweetland Writing Center (sandrah@umich.edu).
Student Registration for Approved ULWR Courses
Undergraduate students must show their intent to take a course to fulfill their ULWR
in one of the following ways:
1.When registering, students can select the course for ULWR on the Registration
Panel of Wolverine Access.
2.After registering for the ULWR course and until the drop/add deadline, students can
use the Wolverine Access Registration System to select their course for the UpperLevel Writing Requirement.
3.At the beginning of the term, students can sign the Batch Selection Form in class.
Sweetland sends Batch Selection Forms to instructors before classes begin.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
13
4.After the drop/add deadline, students must obtain a Late Selection Form from
Sweetland. This form must be returned to Sweetland with the instructor’s
signature.
In all cases, students must select the graded section of the course, which may be the
automatically enrolled section.
Students who have correctly selected the course for ULWR will be indicated on the
class roster with a “Y” in the ULWR column. The Registrar’s Office will only record
ULWR grades for those students who correctly select the course as ULWR. Students
who fail to correctly select the course for their ULWR may impact graduation.
UNEXPECTED RESULTS
Impact of Incorrect Associations
As stated earlier, Class Association numbers link all class sections that
constitute a single offering. With a common association number, you can
not only control the sections of classes in which a student must enroll, but
you can also control elements of the sections including units (credits),
components, requisites, topics, and requirement designations.
The issues surrounding having the correct number of credits listed in Class
Associations is covered above in the section on Credit Hours. There are
more subtle impacts when associations are not set appropriately as well.
If one section of a class meets a requirement, that section must have a
distinct association. For example, often single sections of a multi-section
class meets the Upper Level Writing requirement or the Race & Ethnicity
requirement. In order for the Pathways Degree Audit to work properly,
these sections must have a distinct association.
Incorrect associations can result in students not being credited for
fulfilling a requirement.
Correcting associations becomes complicated once students begin
enrolling in classes. If there is enrollment activity in a class the Registrar’s
Office must disenroll all of the students in order to correct the association.
Correcting associations on past terms is even more complicated. In order
to correct an association in a past term, the Registrar’s Office must remove
the grades from all the students enrolled, and then disenroll them. As you
can see, it is very important to review and correct associations before
students begin to enroll.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
14
Combined Courses
Combined courses refer to when one class is taught, but it is offered under more than
one Subject or Catalog Number. There are permanent combinations of courses which
are referred to as being “Cross-Listed” and there are one-term-only combinations of
classes which are referred to as being a “Meet-Together”. These two types of
combinations are set up very differently and enrollment is handled very differently.
Understanding the differences and the unique properties of each type of combined
course is essential when entering these courses into the schedule of classes. The
incorrect entry of combined courses will cause problems when students register.
Please seek assistance from JoAnn Peraino or from the Curriculum Office if you have
any questions about setting up a combined course or class. Aspects of schedule of
classes entry on combined courses/classes, particularly when using waitlists and
reserve capacities, can seem misleadingly correct at first glance. It is wise to seek
counsel before problems arise.
You can tell if a class is combined by checking either the Meetings Panel in Schedule
of Classes:
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
15
Or the Enrollment Control Page:
Clicking on the Combined Sections link will show you Combined Section Detail.
This page indicates the combined
totals for enrollment, enrollment cap,
room cap, waitlist cap, available
seats, as well as the enrollment total
and waitlist total by class.
There is a similar Combined Sections page that you can see by noting the Combined
Section ID (next to the link on the Enrollment Control page or in the Combined
Section Detail information. If you navigate to Manage Student Records > Establish
Courses > Use > Combined Sections and enter the Combined Section ID, you can
bring up the Combined Sections page:
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
16
The piece of information found on this page that can’t be found on the Combined
Sections Detail page is the Combination Type. This indicates whether the class is crosslisted or if it is a Meet Together.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
17
Cross-Listed Courses
Cross-listed courses are designed to be permanently sponsored by more than one
department or program. Students may elect a cross-listed class listed under any of the
subjects. One department is designated as the Home department and is responsible
for entering the Home class in the schedule of classes. During the period when
departments are entering their class data, a batch process is run each night that
verifies the information for cross-listed courses. When a cross-listed is entered, the
system will build the non-home side(s) by copying the information from the Home
department's course and creates the section combined ID in that batch process.
When the Home department makes changes, any information on the Meetings page,
plus the requested room capacity, enrollment capacity, and waitlist capacity from the
Enrollment Control page will be changed for the non-home side(s). However reserve
capacities*and class notes do not get copied. It is the responsibility of the person
entering the information for the home department class to manually update these
fields for the non-home side(s) as well.
*See section on using reserve capacities for more detailed information on using them
in combined courses.
The home department can cancel or stop further enrollment on a cross listed class and
the non-home side(s) will be updated appropriately. A cross-listed class cannot be
deleted. Do not change section numbers on cross-listed classes.
Setting or Updating the Enrollment Capacity on a Cross-Listed class
The home department sets the enrollment capacity for the entire cross-listed course.
Whatever is entered as the enrollment capacity for the home department course will
be copied to the non-home department(s) class as well as the sections combined
enrollment capacity.
Setting or Updating the Waitlist Capacity on a Cross-listed class
The home department sets the waitlist capacity for the entire cross-listed course.
Whatever is entered as the waitlist capacity for the home department course will be
copied to the non-home department(s) class as well as the sections combined waitlist
capacity.
Entering permissions for a Cross-listed class
Only the home department can enter permissions for students on a cross-listed course.
However the home department can enter permissions under both the home side of the
class or any non-home side(s) depending on how the student prefers the course to be
listed on their transcript. When reviewing permissions for a cross-listed class under
the Class Permissions panel or the Class Roster you’ll see that the permissions
entered only show up for the subject/catalog no. combination you searched for. You
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
18
won’t see permissions for any other side of a cross-list. If you are trying to figure
out how many permissions have been granted on a cross-listed class you must review
each side of the cross-list to get the whole picture. In the example below, RCSSCI
310 is cross-listed with HISTORY 310. You see that there has been a permission
entered for RCSSCI 310, but it does not appear under HISTORY 310.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
19
NOTE: A cross-listed course will close if the enrollment total for each side adds up to
the combined enrollment capacity. Each side of this course will show as open on the
M-Pathways Enrollment Control panel. This is because the total enrollment capacity
is not met by each side's enrollment total. However, the class will show as closed on
the Combined Sections panel.
If you set a waitlist capacity on the home department side of the cross-listed class it
will go into effect when the combined enrollment capacity is met even though the
home department side appears to be open on the enrollment control panel.
Logic has been built into the student registration functionality in Wolverine Access to
display a cross-listed class as “closed” once the combined enrollment total has been
met. (See an example of this in the section on Class Status and Enrollment Status.)
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
20
Meet-Together Classes
Meet-together classes are term-specific arrangements made between departments or
programs. Students may elect a meet-together class under any of the subjects. While
one department is designated as Home department, its only responsibility is to enter
day, time, facility, and instructor for the combined section(s), as well as notifying the
Curriculum Office so that they can link the sections together. Each unit is responsible
for entering their class into the schedule of classes and maintaining all other
information besides meeting days, times rooms, and instructors.
Setting or Updating the Enrollment Capacity on a Meet-Together class
Each department sets the enrollment capacity for their section. Whatever is entered
as the enrollment capacity for the either department class will update the sections
combined enrollment capacity.
Setting or Updating the Waitlist Capacity on a Meet-Together class
Each department sets the waitlist capacity for their section. Whatever is entered as
the waitlist capacity for the either department class will update the sections combined
waitlist capacity.
Entering permissions for a Meet-Together class
Each department enters permissions for students in their own class on a meet-together
class.
When reviewing permissions for a meet-together class under the Class Permissions
panel or the Class Roster you’ll see that the permissions entered only show up for the
subject/catalog no. combination you searched for – just as with cross-listed classes.
You won’t see permissions for any other side of a meet-together. If you are trying to
figure out how many permissions have been granted on a meet-together class you
must review each side of the combination to get the whole picture.
When a student registers for a meet-together class, only the class status of the side the
student is registering for will appear on the class details.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
21
Enrollment / Non-Enrollment Sections
Setting Class Types as either "Enrollment" or "Non-Enrollment" can be confusing.
Here are some basic rules to keep in mind when determining the type of class you are
setting up.
1. Only one component of a course should be "Enrollment", all other
components should be "Non-Enrollment". (For example, the discussion
sections might be Enrollment and the lecture section might be NonEnrollment.)
2.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
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When using
Auto-Enroll, set
the sections that
students will
actually enroll in
(typically
DIS/LAB) as the
Enrollment
Sections. Set the
LEC sections as
"Non-Enrollment"
as these are the
ones students will
get automatically.
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
22
3. Optional Sections – should be "Non-Enrollment"
4. The first section you enter for a course has to be an "Enrollment" section.
After a second section is added, the user may go back and modify the first
section to be a "Non-Enrollment" section if necessary.
5. Permissions can only be entered for students in "Enrollment" sections.
6. Reserve capacities may only be established for "Enrollment" sections.
7. Students can only register in sections marked "Enrollment."
Rules 5 and 6 may be limiting to you if you are trying to manage a class that exists as
follows, and you will allow a student in any DIS section to take either LEC section:
LEC 001
LEC 002
DIS 003
DIS 004
DIS 005
DIS 006
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
23
Auto-Enroll
Departments have the option to set up classes so that students can select one
component (typically the discussion or lab section) and are automatically enrolled
into another component (typically the lecture section). For example, a department
may decide that in course xxx students who choose Discussion sections 002-005
should be automatically enrolled in Lecture 001, and students who choose Discussion
sections 007-010 should be automatically enrolled in Lecture section 006.
This can be achieved by defining the auto enrollment fields on either the Schedule of
Classes Enrollment Page:
Or on the Class Sections Page:
See the section on Class Associations for more details on the appropriate use of
associations when also using the Auto-Enroll function.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
24
Class Status and Enrollment Status
There are two types of status on a class. The Class Status and the Enrollment Status.
Class Status refers to whether the class is scheduled. There are three values for Class
Status: Active, Cancelled, and Stop Further Enrollment. Cancelled is used when
building the schedule of classes if you want to remove it from the prior term copy, or
if you decide not to offer a class before registration begins. This Class Status change
will strip the class of meeting times, days, and facility.
Stop Further Enrollment is used when a class has to be cancelled after enrollment has
begun. This Class Status change will also strip the class of meeting times, days, and
facility.
If you choose to cancel a class where students are currently registered, it is your
responsibility to contact those students to let them know.
Enrollment Status refers to whether a class has reached its Enrollment Capacity or
not. Once a class hits the Enrollment Cap, it closes. If there is a Wait List Cap set
(greater than zero) and a student selects to get on the wait list, the class will not reopen even if students drop and the Enrollment Total drops below the Enrollment Cap.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
25
Enrollment Status on a Cross-Listed Class
The Enrollment Status on a Cross-Listed class can be confusing. On the Enrollment
Control panel only the status of the side you’re looking at is displayed. In the
example below, ENGLISH 229 is Cross-Listed with LHSP 229.
While ENGLISH 229.010 shows as
closed,
LHSP 229.010 shows as still open.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
26
The Enrollment Status appears the same on the Class Details panel.
If you click on the Combined Sections link on either the Enrollment Control page or
the Class Sections page, you’ll see the whole story. But it’s a story that needs
interpreting. Notice that there are students on the wait list. You know that because
the Wait List Total is greater than zero. A wait list begins once the total enrollment
cap has been met.
From this example we can deduce that
at one point there were 22 students
enrolled which closed the class. At
least one student would have gotten on
the wait list at that point. Then one
student dropped the class – but since
the wait list had already been started,
the class did not re-open.
Subsequently a second student had
gotten on the waitlist.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
27
Fortunately what the student sees when trying to register on Wolverine Access is less
confusing. Both ENGLISH 229.010 and LHSP 229.010 show as closed with no
available seats.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
28
Enrollment Status on a Meet-Together Class
The Enrollment Status on a Meet-Together is much less confusing. Just like on a
Cross-Listed class, only status of the side you’re looking at is displayed on the
Enrollment Control page.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
29
The combined information for this Meet-Together is displayed on the Combined
Section Detail page.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
30
Here’s how these Meet-Together classes appear to the student in Wolverine Access
when registering.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
31
Course Attributes
There are four Course Attribute types typically used in LSA. These are Honors
(HNRS), Mini-Course (MINI), Experiential (EXPR), and Independent Study (INDS).
The Course Component can be found at the bottom of the Basic Data Page.
This attribute helps to define the
kind of class. Attributes can be
added in two ways.
1. If a course is always
Honors, Experiential,
Independent Study, or a
Mini Course it should be
changed at the course
level. To have a course
level attribute added or
deleted requires
submitting a CARF.
2. If only a specific section
or sections of a course
should be Honors or a
Mini Course it should be
indicated at the section
level. To have section
level attribute value
added or deleted contact
JoAnn Peraino.
Adding an Honors attribute can be accomplished in one additional way. Individual
students can have the Honors designation added to their transcript by petitioning the
Honors office and making a case for a section they’ve taken to be considered Honors.
This would affect only that particular student and not the whole class.
Please note that an Honors attribute does not restrict enrollment in any way. See the
section on Reserve Capacities to learn how to limit enrollment to pre-defined groups
of students.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
32
Independent Study
Independent courses can be
 Directed Reading/Independent Study courses which are designated by title
and not normally offered by classroom instruction;
 courses normally offered through classroom instruction but occasionally
taught on an independent study basis (e.g., Honors Summer Independent
Reading); or
 courses not specially designated as "Independent" and normally offered as
classroom instruction but elected by special arrangement with the instructor.
The following limitations apply to Independent Study credit for Undergraduate
students:
1. A combined total 30 credits of Independent Study courses may be counted in
the 120 credits required for a degree.
2. A maximum 15 credits of Honors Summer Independent Reading courses may
be counted in the 120 credits required for a degree.
3. Independent courses are excluded from area distribution plans.
4. Independent study courses are designated on the student's transcript by an I
which appears immediately after the course number.
Setting up an Independent Study section in M-Pathways
In order to get the appropriate access to enter an Independent Study or to enter
Permissions you must take the e-learning course: SRE105 - Independent Study and
Permissions.
Independent Study classes should be set up with section 001 (or if it is a half term,
section 101 or 201) as a "dummy" or place-holder section. This section should be set up
as Active but Closed (by leaving the Enrollment Cap at zero) and with Instructor or
Department Consent. Students should not enroll into this section - this is only used to
identify the Independent Study class in the Schedule of Classes.
There are three steps for setting up an Independent Study section in which students can
enroll:
1. Identify the Instructor's Indi Number.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
33
The Instructor's Indi Number is
essential for setting up an
Independent Study. This is a
departmental unique three digit
number that is used as the
section number for an
Independent Study class. You
can find these codes by
navigating to Manage Student
Records > Establish
Courses > Setup > Independent
Study Instructors.
If you need to set up an Indi Number for a new instructor, contact the Curriculum
Office. You will need to provide the Instructor's name and UM ID #.
2. Create the Independent Study Section.
Once you have identified the
Instructor's Indi Number, you
can set up the Independent Study
Class Section by navigating to
Manage Student
Records > Establish
Courses > Use > Independent
Study Classes
Check to see if there already is a
section set up for this instructor's
Indi Number. If not, set one up
by placing your cursor in the
Class Section field and insert a
new row. Enter the Indi Number
and save.
3. Give the Student permission to enroll.
The final step is to give the student permission to enroll into this section. Be sure to
give the permission under the appropriate section number - i.e. the Instructor's Indi
Number.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
34
Notes and Topics
Class notes and topics are copied forward with the prior term copy for each data entry
period. Special topics classes are prone to changes and should be checked carefully.
There are two places where you can enter topics.
Topic ID
Topics should not repeat the course title.
Instead, the topic should expand on the
course title where a more specific area of
study will be followed. This is often
referred to as the subtitle. The Topic ID
field is located on the Basic Data page in
Schedule of Classes. By entering your
topic here, the course title and subtitle
will appear on students’ transcripts. Note
that while this field is 50 characters long,
but only the first 30 characters will appear
on the transcripts. To obtain a Topic ID,
contact the Curriculum Office.
Courses which have been approved to fulfill the College Race & Ethnicity requirement as
“topic specific” must have a Topic ID. If you haven’t obtained one, the Dean’s Office
staff will do so.
Note: while there is a Topic ID field on the Meetings panel, Topic IDs must be entered on
the Basic Data page.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
35
Free Format Topic
Subtitles that have no Topic ID can
be entered in the Free Format Topic
field on the Meetings page in
Schedule of Classes. By entering
your topic here, the course title and
subtitle will appear on students’
transcripts. This field is 30
characters long.
Note: while there is a Topic ID field on the Meetings page, Topic IDs must be entered on
just the Basic Data page, not in both fields.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
36
Notes
All comments relating to Meettogethers, mini-course dates, and
registration instructions should be
entered under class notes.
Registration instructions can include
notes to students that are timely – for
example dates when a department’s
plans to open more sections if
registration warrants – but be aware
that when using Class Notes in this
way, they must be continually
reviewed and updated to reflect any
changes in the plans outlined.
Class notes appear on Wolverine Access when a student is registering. Class notes do not
appear on students’ transcripts. Class topics or subtitles may also be listed under Class
Notes if the subtitle is too long to fit in either of the Topics fields. If the same topic
appears in both the Topics and the Notes fields, the duplicate entry may be deleted
without notice. Although the 200 character limit in the Notes field does allow for more
detail, this field is not intended to provide an in-depth description.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
37
Reserve Capacities
To save seats in a class for members of a particular group, you must use the Reserve Cap
page in Schedule of Classes. Seats can be reserved by such things as academic level,
concentration, career, program, gpa, and student group affiliation.
Seats are reserved in a class for a
specific Requirement Group.
To review the requirement groups that are available, click on the magnifying glass next to
the field for Requirement Group.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
38
The Requirement Group table includes
requirements used for reserving seats in
the Reserve Capacity page, as well as
requirements used to enforce prerequisites.
You’ll notice as you look through
Requirement Groups that there are some
that define specific courses (see example
above). These groups are used only for
enforced prerequisites and should never be
used to reserve seats.
Requirement Groups are set up by the Registrar’s Office. If you would like a new
requirement group set up, email JoAnn Peraino with a statement describing the rationale
for the group and for what kinds of classes where you intend to use it.
There is a requirement group called Enrollment Management that can be used to help
manipulate reserved seats. The Enrollment Management group has no one in it. In other
words, this is a requirement group that no student can satisfy. The Enrollment
Management requirement group can be used when setting up a sequence of reserved seats
or when setting up reserved seats in a combined course.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
39
To reserve all the seats in a class for members of one group, set the Cap Enrl on the
Reserve Cap page to be the equal to the Enroll Capacity on the Enrollment Control page
for that class. You will need to set up one Reserve Capacity Sequence with one
Requirement Group, and the Start date should be on or after the first day of registration.
To reserve seats for multiple groups,
1. If a student must be a member of both groups to register for the class, you must
use a Requirement Group that includes both populations (i.e. "MCSP and FYSR"
or "WISE and Freshman", etc.). To set up the class, create one Reserve Capacity
Sequence with the Requirement Group that includes both populations.
2. If students can be in either of two different groups, set up two Reserve Capacity
Sequences. The combined total of the Cap Enrl for each sequence should equal
the Enroll Capacity on the Enrollment Control page.
The system will try to place students into seats in order of the sequences, so
therefore the first sequence should use the requirement group that is more
restrictive. An example is if a class has an enrollment total of 20 where 10 seats
are reserved for first year MCSP students (requirement group “MCSP & Y1”
where Y1 indicates first year students) and the remaining 10 seats are reserved for
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
40
any first year student (requirement group “Y1”). The first sequence should reflect
the “MCSP & Y1” group. This way if a first year non-MCSP student attempts to
register before all 10 of the MCSP & Y1 seats are taken, they will automatically
be given one of the seats reserved for Y1 because they didn’t meet the conditions
of the first sequence.
To set up a sequence of reserved seats, i.e. to make seats available to one group of
students, then at a certain date to reserve the same seats to another set of students or to
increment the enrollment cap for the same set of students, you need to use multiple rows
under one sequence.
In this example, the department
wants all 10 seats to be available to
LHSP students starting on 3/5/05.
On 3/25/05 seats are no longer
reserved for LHSP, but are now
reserved for Juniors or Seniors.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
41
In this example we see the Reserve
Cap set up for a typical First Year
Seminar. The College opens up
seats for Fall term First Year
Seminars incrementally at three
points during the summer. This set
up allows the system to make the
desired seats available without staff
having to manually adjust the
enrollment figures.
According to this set up:
 On 3/1/04 all 20 seats were reserved for Enrollment Management. This prevented
any student from enrolling into the class until the next start date of 6/8/04.
 On 6/8/04 7 seats were reserved for first year students (Y1) and the remaining 13
seats held aside using Enrollment Management.
 On 6/29/04 14 seats were reserved for first year students, with the remaining 6 held
aside using Enrollment Management.
 On 7/20/04 all 20 seats were available to first year students.
UNEXPECTED RESULTS
Improper Reserve Capacity Set Up
There are so many ways that reserve caps can be set up
improperly that it is impossible to list them all. Common mistakes
include setting start dates after enrollment begins (which usually
leads to unexpected enrollments before the start date), improper
use of Sequence numbers, and failure to set up reserve caps on
all sides of combined courses. Please seek assistance when
attempting to set up reserve caps, or ask either JoAnn Peraino or
the Curriculum Office to check them to make sure you get the
expected results..
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
42
Using Reserve Caps on Cross-Listed Courses
When the home department of a cross-listed course makes changes to the schedule, some
information is automatically changed for the non-home side(s). However reserve
capacities do not get copied. It is the responsibility of the person entering the information
for the home department class to manually update these fields for the non-home side(s) as
well.
Also, reserve capacities on combined classes only reflect the seats one side of the
combined course whether it is cross-listed or is a meet together. Setting up reserve
capacities on the home side of a cross-listed course does not automatically set up reserve
capacities on the non-home sides.
While it is difficult to set up reserve capacities on combined classes, it is often possible to
do so with careful use of the Enrollment Management requirement group. Please seek
assistance when attempting to set up by contacting either JoAnn Peraino (5-8950) or the
Curriculum Office (3-2113).
Wait list and Requirement Groups
There is no simple way to have separate wait list for separate Requirement Groups. Wait
list are tied to the total Enrollment Cap for a class. For example, there may be a class
where some seats are for a specific group, and the remaining seats are for anyone. The
class will remain open even if the reserved seats are full, if the remaining seats are not yet
full. If it is important for you to have wait list for each group, you have two options.
1) You can set up two different sections and have those sections Meet Together. This
way you can set the requirement group on one whole section and leave the other
section open to anyone. Or
2) If this is a multi-section class, you can set half of the sections to be available for your
requirement group and the other half to be open to anyone.
In either case, each section would have its own waitlist. You should work with the
Curriculum Office to set these up.
Class Association Requisites
If you have a course where all sections within one association have the same restriction
on all seats you can set this up in one of two ways. You can set a Reserve Capacity on
each section and set the Reserve Cap Enrollment to the same amount as the Enrollment
Cap for the section, or you can use a Class Association Requisite. (See section on
Prerequisites.)
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
43
Wait lists
To put a wait list on a class, enter a value greater than zero in the Wait list Capacity field
on the Enrollment Control page.
Once the total number of seats as
defined in the Enrollment Capacity
is met, students who attempt to
register are prompted with the option
to be put on the wait list. Once the
class closes, students can get on the
wait list. If a registered student
drops and there are any students on
the wait list, the class remains
closed. Students are not and cannot
be automatically moved from the
wait list to the class roster. If
students are chosen from the wait list
to be enrolled in the class, they must
be issued permission to do so.
If all the students are moved off the wait list and seats have become available in the class
due to students dropping, the class will open up again.
When a student chooses to be put on a wait list, they are issued a waitlist number. While
students are numbered sequentially when they get on the waitlist, it is not necessary to
give students permission to register in that order. Who is given permission to register,
and in what order, is the choice of the department or instructor.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
44
Wait lists and Combined Sections
If a wait list is set up on class that Meets Together with another class (or classes), the
wait list is only effective for that class. When classes are set up as Meet Togethers, the
total enrollment is split between them. For example REES 405 meets with SOC 495 for a
total enrollment of 20 students. REES 405 and SOC 495 are allotted 10 seats each and a
waitlist is set for both. If all 10 seats for REES 405 are taken, students attempting to
register would be prompted with the option to be put on the wait list, even if there are still
seats available under SOC 495 – and vice versa.
If a wait list is set up on a cross-listed course, there is one wait list effective for all sides
of the cross-list. When the home department makes changes to the wait list capacity, it is
changed for all the non-home sides as well. When classes are set up as Cross-lists, the
total enrollment is shared between all sides. There is no way to put separate wait lists on
the different sides of a Cross-listed course.
Occasionally Cross-listed courses may be set up to Meet Together with an additional
course or courses. In such a case, contact the Registrar’s Office for assistance in setting
up wait lists.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
45
Permissions
Permissions allow a student to register for a class despite not having met conditions of an
enforced prerequisite, a reserve capacity, or a consent setting.
The default expiration date
on permissions is the end of
the drop/add period (3rd
week). This date can be
overwritten, but the default
cannot be reset.
When entering a
permission, add a new row
by clicking on any of the
yellow plus signs. Never
overwrite an existing row.
UNEXPECTED RESULTS
Issuing Permissions and the Enrollment Capacity
If a student is granted permission to register, that registration will not reduce
the enrollment cap. If you want to keep the cap at a set amount, you must
reduce the enrollment cap by the number of permissions granted. This may
result in some confusion when the class is carried forward to the next like
term with the Prior Term Copy procedure, because the reduced enrollment
cap will be carried forward.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
46
See section on Combined Courses to learn about specific issues regarding permissions
and Cross-Listed or Meet-Together classes.
When a student is granted a permission and that permission is entered into M-Pathways,
the student receives an automated email. The email is also copied to the person who
entered the permission. The subject line includes “Class Permission:” and the
TERM/YEAR, SUBJECT, CAT#, SECTION, and CLASS#. The text of the email
explains that they have been granted permission, the expiration date of the permission,
and instructions explaining that they must register for the class. There are also brief
instructions for registering after the drop/add deadline.
Students also have a link on Wolverine Access (under Student Business) to View Class
Permissions. This lists all the permissions the student has been issued, whether it’s been
used, and the expiration date.
Once a student has registered using a permission, the Class Permission page will show
the status as “Used”.
Instructors can view their Class Roster in Teaching Support to see students who have
been given permission.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
47
Prerequisites
A prerequisite is an explanation of course work or experience necessary for success in a
specific class. Advisory Prerequisites can be assigned at the course level. Enforced
Prerequisites can be assigned at course or class assoc level but should never be used in
both places on the same class in the same term.
You can see Course level
prerequisites (both Advisory
Prerequisites and Enforced
Prerequisites) by looking a course
up in the Course Catalog. Enforced
Prerequisites are listed as
Enrollment Requirement Groups.
You can also see Course level
enforced prerequisites on the Class
Associations, Class Requisites panel.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
48
Advisory Prerequisites
An Advisory Prerequisite is information
provided to students to suggest the proper
preparation for study when considering
registration for a specific course. This is
assigned at the course level and is not
enforced. Students see both Advisory
and Enforced Prerequisites (Course
Prerequisites) when searching for a class
on Wolverine Access.
Enforced Prerequisites
An Enforced Prerequisite defines course experience a student must have in order to be
allowed to register for a specific course. Prerequisites that are enforced can be based on
such things as academic level, concentration, career, program, gpa, student group
affiliation, and specific course experience with or without a minimum grade requirement.
Students must meet enforced prerequisites to waitlist or enroll into a class. A class has to
be closed in order for the wait list to begin.
Using both Enforced Prerequisites and Reserve Capacities on the same class in the same
term can be very tricky. The best rule to follow is never put both on the same class if the
requirement groups used are based on the same type of condition (i.e. academic level,
concentration, career, program, etc.). For example, you can imagine the complications
that would ensue if a course has an Enforced Prerequisite of “Juniors and Seniors only”
and a Reserve Capacity is set up in the time schedule using a Requirement Group of
“Sophomores only”.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
49
Class Association Requisites
If you have a course where all
sections within one association
have the same restriction on all
seats you can set this up in one
of two ways. You can set a
Reserve Capacity on each
section and set the Reserve Cap
Enrollment to the same amount
as the Enrollment Cap for the
section, or you can use a Class
Association Requisite.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
50
External data and registration impacts
Placement Exams
During Summer Orientation, students take placement exams in Math, Chemistry, and a
variety of foreign languages. Exam scores and recommendations get recorded on the
student’s record in M-Pathways and can be viewed on the student’s Advising Report.
Students don’t have to sign up in advance to take the placement exams. They are given
the placement exam schedule in their Orientation packet. Student who have studied a
particular language in high school and want to continue on in that language here MUST
take a placement exam. Students are strongly urged to take the Math and Chemistry
placement exams unless they are absolutely sure they won’t be electing those courses.
In smaller language departments, testing takes place on an individual basis in the
department. These scores are not entered onto the student’s record in M-Pathways.
Language
Students may be eligible to receive up to a maximum of eight credits (AP credits +
retroactive credits) for prior academic work completed in French, German, Hebrew,
Latin, and Spanish. To earn these credits students must complete an upper-level course
into which they were placed with a grade of B or better. There are three ways they can
get retroactive language credit:



If they take the UM language placement exam and place into a fourth-term
language course (French 232, German 232, Hebrew 202, Latin 232, Spanish 232),
they then can enroll in that fourth-term course. If they receive a grade of “B” or
better in the course, they will be awarded four retroactive credits for the thirdterm course (in addition to the four or five credits they receive for the fourth-term
course).
If they take the UM placement exam and meet the Language Requirement by
placing out of the fourth-term course, it may be recommended that they take the
fourth-term course. If they receive a grade of “B” or better in the course, they will
be awarded four retroactive credits for the third-term course (in addition to the
four or five credits they receive for the fourth-term course).
If they take the University of Michigan placement exam and meet the Language
Requirement by placing out of the fourth-term course, they then can enroll in an
appropriate upper-level language course. If they receive a grade of “B” or better
in the course, they will be awarded eight retroactive credits for the third- and
fourth-term courses (in addition to the three credits they receive for the upperlevel course).
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
3-2113
JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950
51
Transfer credit
Credits earned at other institutions can often be transferred to UM. The Credit Evaluators
office in Undergraduate Admissions evaluates transfer credit, determines how the credit
should properly transfer, and updates the students’ records appropriately. Generally,
course work completed for a grade of C or better at accredited colleges and universities in
areas of study available on our campus are transferable. When transferring courses,
students usually receive the number of semester hours of credit (i.e., quarter hours
converted to semester hours) earned on the campus(es) in which the courses were
completed, regardless of the number of credit hours same or similar courses are worth on
the Ann Arbor campus. LSA Students may transfer only a total of 60 of the required 120
credits from either Advanced Placement, Credit by examination, Credits from other
institutions (including UM-Dearborn and UM-Flint), or Retroactive credits. If a student
has more than 60 non-UM Ann Arbor credits, all of the transferable credits can be used to
meet LSA requirements, but the credit hour total on the student’s LSA transcript will
appear as “60+”. Credits may not be transferred from a two-year college after a student
has earned 60 credits. Courses elected at a two-year college after the 60 credit limit is
reached may be posted without credit for the purpose of meeting degree requirements.
Courses can transfer in one of three ways:
Equivalent Credit
Courses at other colleges and universities that have descriptions that closely match the
descriptions of courses taught on our campus usually will transfer as "equivalent credit."
Courses completed at other colleges and/or universities will appear on the University of
Michigan transcript with a U-M course number assigned.
Departmental Credit
Courses taken at colleges and/or universities whose descriptions do not match the courses
in the same departments on our campus may transfer as "departmental credit." These
courses are noted on the transcript with a three-digit departmental course number,
followed by an X. The first digit indicates class level, the second digit is always zero,
and the third digit indicates the number of departmental transfer credit in that department
at that level. For example, the first 100-level departmental credit transferred course in
Economics would appear as ECON 101x, the second would appear as ECON 102x, etc.
Note that departmental credit, while transferable and usually applicable as elective credit,
may only be used towards meeting distribution with general advisor approval or
concentration requirements with the permission of a concentration advisor.
Interdepartmental or Divisional Credit
Courses that cover a broad range of topics within a general area of study are considered
"interdepartmental credit." These are courses that, because of the scope of their subject
material, cannot be assigned to any individual academic department. Like departmental
credit, interdepartmental credit is usually applicable as elective credit. It must, however,
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be approved by an academic or concentration advisor if it is to be used towards
distribution and/or concentration requirements.
Transfer credit equivalency charts used by the Office of Admissions are listed at:
http://www.lsa.umich.edu/saa/transfer/admissions/.
Advanced Placement Credit and Exams
Advanced Placement gives students an opportunity to take college-level courses and
exams while still in high school. UM guidelines for the granting of credit and course
placement for acceptable achievement on the Advanced Placement Program
Examinations can be found at
http://www.admissions.umich.edu/prospective/prospectivefreshmen/guidelines.html .
AP credit often has an impact on a student’s academic level. After just one term, a
student with AP credit may have enough credits to have Sophomore standing. This can
impact registration for courses that are restricted to Freshmen only. To compensate for
this, the “Y1” Student Group was created. Students are put into this group at admission
and remain active in the group until one year after their admit term. Many Requirement
Groups have been set up to use this group rather than Academic Standing, to be used
when restricting seats.
There are a variety of Advanced Placement Exams a high school student can take. Based
on the scores from these exams, a student may receive credits or placement in a particular
course. Contact your Student Academic Affairs department liaison for specific
information about AP Exams.
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Room Scheduling
Special Room Requests
Specific room needs can be requested using the Room Characteristics fields in the MPathways Schedule of Classes panel group. If you can’t find your need in the drop-down
list of Room Characteristics, contact the Curriculum Office.
Requests for specific rooms should be emailed to ro.scheduling@umich.edu.
Standard LSA Class Scheduling Policies
 Departments and programs may schedule no more than 67% (2/3) of class
meetings in the pool of College classrooms between the hours of 10 am and 4 pm.
Conversely, at least 33% (1/3) of class meetings must meet between the hours of
8-10 am and 4-9 pm.
 Approximately 20% (1/5) of the class meeting should be scheduled on each day
of the week, Monday through Friday. However, given the varying distribution of
class meeting times, 20% may not always be achievable. Each unit should
schedule at least 15% of their class meetings on Friday.
 Class days, Monday through Friday, begin at 8:00 am and end at 9:00 pm.
 Standard class activities occur between 8:00 am and 6:00 pm. Departments have
the option of scheduling classes from 6:00 pm to 9:00 pm. This is a general rule
and as such is not meant to affect any current practices of teaching later than 9:00
pm (as, for example, is the case with some Astronomy labs that run until 11:00
pm).
 Ninety minute classes that meet twice weekly will be scheduled on Monday and
Wednesday or Tuesday and Thursday in the time slots 8:30 am-10:00 am, 10:00
am-11:30 am, 11:30 am-1:00 pm, 1:00 pm-2:30 pm, 2:30 pm-4:00 pm, and 4:00
pm-5:30 pm.
 Ninety minute classes may be scheduled freely starting at 4:00 pm on
Monday/Wednesday/Friday or after 5:30 pm on Tuesday/Thursday.
 Classes on Monday/Wednesday, Monday/Friday, or Wednesday/Friday must be
scheduled in pairs, the same room, and back-to-back by the department/program.
Two different departments/programs may agree to form a pair to meet this criteria
thus achieving more efficient and complete space utilization.
The experiences of colleagues across the College may be useful as you plan your class
schedule in accordance with these policies.
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 Students do register in classes that are either required or popular regardless of
when they are offered during the day or week. Such classes may be successfully
scheduled on Fridays and in the early and late hours of the day.
 Since classrooms are presently underutilized on Fridays this can be a good day for
discussion sections, seminars, and other classes that meet once a week.
 For ninety-minute classes that meet twice a week, the standard patterns are TTh
and MW (and, to a lesser extent, MF and WF). Schedules that overlap the
standard patterns - MT or TW, for example - are very difficult to schedule and
should be avoided.
 Large classes that meet for two or thee hours one day a week are also difficult to
schedule, except on Friday.
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Repeatability
There are four questions that need to be asked regarding the repeatability of each
course.
 Can a student repeat this course?
 How many times can the course be repeated?
 For how many credits can the course be repeated?
 Can the course be elected more than once in the same term?
If a course can be repeated it can be set as repeatable for a specific number of times
OR for a specific number of credits, but not both. If a course is repeatable, the system
defaults to not allowing it to be repeated more than once in the same term, but this
can be set to allow multiple enrollments in a term.
To review the repeatability of a course you can check the details in the Course
Catalog by navigating to Manage Student Records > Establish
Courses > Inquire > View Course Catalog. To change the repeatability parameters of
a course you must submit a Course Approval Request Form (CARF) to the LSA
Curriculum Committee.
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Web Grades
The Registrar’s Office and MAIS are currently working to implement Web Grades. This
new process will replace the current paper grade rosters that are submitted for entry to the
Registrar's Office by having instructors enter grades directly into the system via Teaching
Support on Wolverine Access. The most significant benefits of web grades are:



Instructors enter grades from anywhere in the world using the internet.
Grades are entered by the instructor (person who determines the grade), which is
more efficient, accurate, and faster than the current paper method.
Paperless process. Paper grade rosters will not have to be generated, distributed,
filled out, and collected before data entry of grades can begin.
Plans
The initial Web Grades pilot with a subset of departments from Bus Ad, Engineering,
LSA and Nursing in Fall 2004 was very successful. For Winter 2005, all departments
from Bus Ad will be added to the pilot group. The pilot goal is to obtain input for the
design a web grade system that works best for campus. Several LSA departments have
volunteered to join the Web Grades pilot for Spring or Summer 2005.
Until Web Grades is rolled out to the larger campus population, individuals who are not
in the pilot will continue to use the paper based Grade Roster process.
Web Grades will be used for all UofM courses starting in Fall 2005.
Process
There are four basic steps in Web Grading:
Step 1: Individuals set up to enter and approve grades for class sections
Step 2: Online grade roster generated
Step 3: Online grades entered and approved for class sections
Step 4: Grades posted to student record
The individual steps are discussed in more detail below, in the job aids, and online help.
Students can view their grades at any time via Wolverine Access Student Business.
Grades are posted once per hour during the grade processing period. Whatever grades
have been posted at that time is what the student will see.
Access
Instructors and proxies can enter and/or approve grades depending on their access. There
are three type of access.
1. Enter Grades (Grade)
-- Used in grading situations where there is more than one person involved in the
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grading process (i.e., lecture/lab/discussion with Graduate Student Instructors and
instructors). Note: Need to have an approver review and approve grades.
2. Approve Grade Roster (Approve)
-- Can enter grades and approve the grade roster. Approving grades online is
equivalent to signing the paper grade roster.
3. View Class Roster (Class Rstr)
-- CANNOT enter or approve grades. Can only view Class Roster.
Note: Departments need to decide who will have Grade and Approve access. Class
Maintainers and Grade Coordinators work with faculty to determine grade roster access.
Grade Access is set up by Class Maintainers for each class section.
Proxies
It is expected that most instructors will enter their own grades. Instructors will have the
option to assign a Proxy for a class section via Teaching Support. Assigning a Proxy for a
class section allows someone who is not assigned to teach a class to enter and/or approve
grades for the class.
Proxies can be assigned by instructors via Teaching Support. A Proxy can be an
instructor or a staff member.
Training
Although grade entry and approval is a straightforward process, directions on how to
enter grades, approve grades, and assign proxies are available on the Web Grades web
site (at www.umich.edu/~regoff) or text-only directions are available in online help (click
on ?Help from the page in Teaching Support).
Reports
Grade Access Validation Report (can be run by the Grade Coordinator or the Class
Maintainer)
 Validates that all graded sections have at least an Approver assigned.
Grade Access Assignment Report (can be run by the Grade Coordinator or the Class
Maintainer)
 Validates that the correct instructor role and grade roster access assignments
made.
Outstanding Grade Roster Report (can be run by the Grade Coordinator)
 Tracks progress of Grade Rosters during the Grade Processing period.
 Used to contact instructors directly to encourage them to enter or approve grades
in a timely fashion.
More details can be found at the Registrar’s Office web site at www.umich.edu/~regoff.
Registrar’s Office, Curriculum Office
ro.scheduling@umich.edu
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JoAnn Peraino, LSA Dean’s Office
jperaino@umich.edu
615-8950