Schedule of Classes
Preparation Manual
UW-Whitewater
July 2003
Prepared By
Mary J. Goeglein
Registrar's Office
1570
UW-Whitewater – PeopleSoft Version 8
V8 Schedule of Classes/Registrar’s Office
Schedule of Classes
The menu path for the Schedule of Classes is:
MANAGE STUDENT RECORDS>ESTABLISH COURSES>USE
The menu choices under USE are:
COURSE CATALOG
View the course catalog for the subject areas to which
you have access.
SCHEDULE OF CLASSES
View or schedule a class that is already listed for a
specific term.
SCHEDULE NEW COURSE
Schedule a class for the first time for a specific term.
SCHEDULE CLASS MEETINGS
View or change information for a specific section.
Also gives access for meeting information for
Combined Sections.
CLASS ASSOCIATIONS
View class units, component information including
grading basis, and requistes for a particular term.
CLASS PERMISSION NUMBERS
View and assign permission numbers for students.
CLASS SECTIONS
View class status and enrollment numbers for all
sections of a class.
GRADE ROSTER
Access the grading roster for class sections.
COMBINED SECTIONS
View combined section information and update
combined section capacities.
INSTRUCTOR SCHEDULES
View an instructors class schedule for a particular
term.
To modify a class, choose SCHEDULE OF CLASSES.
To add a new class, choose SCHEDULE NEW COURSE.
Click
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Select the course you wish to enter. The BASIC DATA page should appear as follows:


DO NOT ENTER
DATA BETWEEN
THESE RED
LINES

The following icons will replace important icons used in PS7.6:
Insert a row (section)
Delete a row (section)
Save your data
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
UW-Whitewater – PeopleSoft Version 8
V8 Schedule of Classes/Registrar’s Office
Basic Data Page Fields:
FIELD
Course ID
Academic Institution
Term

DESCRIPTION
This is a unique number assigned by the
system when a course is first added to the
database.
 UWWTW=University of Wisconsin Whitewater
are defined as: ABCD. A=Century (2);
 Terms
BC=Year(e.g. 03); D=Term
(0=Winterim,1=Spring, 3=Summer, 7=Fall)
E.g. 2037 is Fall, 2003

This is an Alpha Value that defines the subject
area(s) in your Academic Organization
Course Offering Number


AutoCreate Component
X
A three-digit number that defines the class
under the subject area
Each Course will have a course offering
number, and is most always 1
Not used at UW-Whitewater
Subject Area
Catalog Number
Class Sections
Session
Class Section
Component
Class Type
Associated Class
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




Represents the length of a class. Fall and
Spring terms have a choice of: 1 = full term,
8W1 = first eight weeks, 8W2 = second eight
weeks. Summer has a combination of 3, 6, 9
and 12 weeks sessions.
The class section must be a two-digit number
(e.g. 01, 02, 10, 12, etc). Classes may also
have a alpha subcode if they are part of a
multi-component class (C,L, D) or an Honors
section (H).
Identifies the type of instruction for a class;
examples include Lecture, Discussion, Lab,
Field Studies, Independent, etc. Classes can
have up to three types of instruction.
The class type will most often be "Enrollment".
Multiple Component classes will have both
"Enrollment" and Non-Enrollment"
Components.
IMPORTANT: This number must match the
section number. It will default to "1" and
should be changed to match the section
number (Section 01=Associated Class 1;
Section 02=Associated Class 2, etc.). The
exception to this is the set-up of Multiple
Component Sections.
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UW-Whitewater – PeopleSoft Version 8
Campus
Location
Course Administration
Academic Organization
Academic Group
Holiday Schedule
Instruction Mode


V8 Schedule of Classes/Registrar’s Office
Most classes will have the campus listed as
MAIN. Extension funded classes should be
listed as EXTENSION. If you are not sure
what the funding source is for the class, leave
the campus as MAIN
Most classes will have the campus listed as
WHITEWATER. Exceptions are classes
taught off campus that are not extension
funded, which are listed as OFF CAMPUS.
For Extension funded courses, the choices
are: EXTEN-OFF (Extension funded, Off
Campus); EXTEN-ON (Extension funded; On
Campus); EXTENSION (extension funded;
Undetermined location).
X
X
Leave blank; not used at UW-Whitewater.
Note: this is NOT the instructor!
X
X
Indicates the college under which the course is
housed, and should not be changed.

This is the department or organization under
which the class is housed, and should not be
changed.
Will default to HLS, and should be left as such.
This field was located on the Room Character
panel in PS 7.6. It will default as P =In person.
It should be changed if the class will not be in
person (e.g. Web-based). The choices are:
CO Correspondence
CT Closed Circuit TV
DR Directed Research
IS Independent Studies
P In Person
TV Television
VT Videotape
WW World Wide Web
Primary Instr Section
X
Displays with the section number of the class
and should be left as such
Class Nbr

A 4-digit number assigned by the system.
Used for registration for Enrollment
components.

Start and End Date of the session. Can be
adjusted if necessary.
Event ID

Add Fee or Update Fee
X
Automatically assigned by the system to
coordinate room usage.
For Registrar's Office Use Only
Start/End Date
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
Schedule Print
Student Specific Permissions
Dynamic Date Calc Required
Generate Class Mtg Attendance
GL Interface Required
V8 Schedule of Classes/Registrar’s Office
If the box is checked, the class will appear on
WINS class searches. If unchecked, the class
will not appear.
X
Will default as checked and should be left
checked. UW-W uses only Student Specific
permissions.
X
X
X
UW-Whitewater does not use this field
X
Do not use these fields
X
Do not use these fields
X
Do not use these fields
UW-Whitewater does not use this field
UW-Whitewater does not use this field
Class Topic
Course Topic ID and Print Topic on
Schedule
Course Equivalent Course Group
Course Equivalent Course Group and
Override Equivalent Course
Class Attributes
Course Attribute and Course Attribute
Value

X

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These fields must be updated and/or verified
Do not alter or enter these fields
Informational fields only
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MEETINGS PAGE
MEETINGS PAGE FIELD DESCRIPTIONS
FIELD
Informational data fields

DESCRIPTION
The fields on the top part of this page are repeated from the basic data
panel and contain the same elements.
Class Sections
Session
Class Section
Component
Class Nbr
Event ID
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




Represents the length of a class, and is entered on the Basic Data
panel.
The two-digit number (plus possible subcode) entered on the Basic
Data panel.
Identifies the type of instruction for a class, entered on the Basic Data
panel.
A 4-digit number assigned by the system. Used for registration of
Enrollment components.
Automatically assigned by the system to coordinate room usage.
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Meeting Pattern
Facility ID
Capacity
Pattern
Mtg Start
Mtg End
MTWTFSS
Start/End Date
Topic ID
Free Format Topic

Entered as the building symbol and the four-digit room number, possibly
followed by a alpha subcode.

The seating capacity for the room displayed in the Facility ID field.



The code representing the days of the week: M=Monday, T=Tuesday,
W=Wednesday, R=Thursday, F=Friday, S=Saturday, U=Sunday,
5Day=MTWRF (e.g. MWF=Monday, Wednesday,Friday; TR=Tuesday,
Thursday)

The days checked are the days of the week that the class meets. To
alter the meeting pattern if one does not exist in the pattern area, check
the box(es) on or off.





Start and end date for the session or the meeting pattern. Adjust if
necessary.
The four-digit time the class begins, entered with a colon, or in military
time (e.g. 02:15pm or 1415pm).
The four-digit time the class ends, entered with a colon, or in military
time (e.g. 03:30pm or 1530pm).
Insert or delete a meeting pattern. Insert as many meeting patterns as
necessary for the class set-up.
If a course has topics built in the catalog, enter the Topic ID number in
this field, using the search icon.
Enter a topic title for a course that does not have catalog topics, or if the
particular topic does not exist in the catalog.
Print Topic on Transcript
Check this box for the topic to appear on the student transcript/
Contact Hours
Not used at UW-Whitewater
This will only appear if the class is combined. Click on this link to view
the Combined Section information, including what classes are
combined.
Combined Section

Instructors for Meeting
Pattern
ID
Name
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
Enter the EMPLID for the instructor. If the ID is not known, use the
search icon to find a list of approved instructors.

The name of the instructor for the ID entered.
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Instructor Role
Access


X
Contact

Room Characteristics
X
V8 Schedule of Classes/Registrar’s Office
Normally Primary Instructor, but can be Secondary Instructor or TA.
Refers to instructor grade roster access, and should be set to
"approved".
Not used at UW-Whitewater
Use to add or delete instructors for this meeting pattern. Insert a row for
each instructor.
Not used at UW-Whitewater

These fields must be updated and/or verified
X
Do not alter or enter these fields

Informational fields only
NOTES
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Enrollment Control Page
FIELD
Informational data fields

DESCRIPTION
The fields on the top part of this page are repeated from the basic data
panel and contain the same elements.
Enrollment Control
Event ID





Represents the length of a class, and is entered on the Basic Data
panel.
The two-digit number (plus possible subcode) entered on the Basic
Data panel.
Identifies the type of instruction for a class, entered on the Basic Data
panel.
A 4-digit number assigned by the system. Used for registration of
Enrollment components.
Automatically assigned by the system to coordinate room usage.
Class Status
X
Indicates if the class is active, cancelled, tentative (not approved) or on
hold (stop further enrollment).
Class Type

Indicates if the component is an enrollment or non-enrollment
component.
Session
Class Section
Component
Class Nbr
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Consent



V8 Schedule of Classes/Registrar’s Office
Indicates if the student needs permission of the department, the
instructor or if no consent is required. Defaults from the catalog, but
can be changed by term.
1st Auto Enroll Section
Used for multiple component classes. The non-enroll component
should be entered in this field. Example: the class has a lecture (nonenroll 01C) and a lab (enrollment 01). The 01C should be entered here.
The non-enrollment component should be left blank.
2nd Auto Enroll Section
Used if a class has three components and operates in the same manner
as the 1st Auto Enroll Component.
Resection to Section
X
Used by the Registrar's Office only.
Auto Enroll from Wait List UW-Whitewater does not use this field
X

Indicates if a class is open (has spaces) or closed (no space).
Enrollment Status
Requested Room Capacity Indicates the target enrollment for this class.
Enrollment Capacity


Wait List Capacity
X
Minimum Enrollment
Indicates the enrollment capacity for this class. When combined with
another class, indicates the enrollment capacity for the individual class,
but not the combined section.
UW-Whitewater does not use this field
For department reference only; not required.
Number

X
Used by the Registrar's Office only if class is cancelled after enrollment.
Cancel if Student is

Indicates that the class is a combined section. Clicking on the link will
give the combined details.
Enrolled
Combined Section
COMBINED SECTION SCHEDULING
Any two or more sections or classes that are taught in the same room at the same time by the same instructor,
including dual undergraduate/graduate courses (e.g. 400/600) and cross-listed courses, are Combined Sections
and must be handled specially. Thus I will need to be notified about any classes that need to be Combined
Sections. Please send an email (goegleim@uww.edu) with the:
Subject Area
Catalog Number
Section Number
Class Number
Combined Capacity
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UW-Whitewater – PeopleSoft Version 8
An Excel spreadsheet works the best for this.
departments should send the information.
V8 Schedule of Classes/Registrar’s Office
If the classes are taught between two departments, both
The two classes must match exactly in meeting pattern, instructor and topic, or the classes cannot be combined.
When entering the classes, enter in all the information for both classes, except the room, which can only be put on
one of the classes.
Once I receive the information, I will create the Sections Combined ID, which will combine the classes and
schedule the room for the combination. Any further changes in the classes will need to be done on the Schedule
Class Meetings page.
COMBINED SECTION CAPACITY
The combined section page shows, among other things, the classes in a combined section, their individual
enrollments, and the combined capacity.
The only field that needs to be updated on this panel is Enrollment Capacity. Do not alter any of the other fields
on this panel. Enter the desired combined capacity and press SAVE.
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Multiple Component Scheduling (if needed)
Multiple Component Scheduling is best laid out on paper before it is entered on-line.
If a class has a common Component along with multiple components (e.g. common lecture, multiple labs), then
enter one Lecture component for each Lecture/Lab combination, and the individual labs as shown:
Section #
01C
01
02
03
04
05
Component
Lecture (8:50-9:40 MWF)
Lab 1 (7:45-9:40 R)
Lab 2 (7:45-9:40 F)
Lab 3 (8:50-10:45 T)
Lab 4 (9:55-11:50 R)
Lab 5 (1:10-3:05 T)
Class Type
Non-Enroll
Enrollment
Enrollment
Enrollment
Enrollment
Enrollment
02C
06
07
08
09
10
Lecture (10:30-11:45 TR)
Lab 6 (7:45-9:40 W)
Lab 7 (9:55-1:50 M)
Lab 8 (9:55-11:50 W)
Lab 9 (1:10-3:05 M)
Lab 10 (3:20-5:15 W)
Non-Enroll
Enrollment
Enrollment
Enrollment
Enrollment
Enrollment
Associated Class #
1
1
1
1
1
1
2
2
2
2
2
2
1st Auto Enroll
blank
01C
01C
01C
01C
01C
blank
02C
02C
02C
02C
02C
If there are more lecture/lab combinations, the next lecture would be 03C, the Associated Class would be 3 and the
1st Auto Enroll Section for the labs would be 03C, etc.
On the Basic Data panel:
Class Type: Refers to whether or not the student will use the assigned Class Number to register. In the case of
the lecture section as shown here, the student will automatically be enrolled in the lecture when they enter the Lab
Class Number; they will not use the Lecture Class Number to register. Thus, the lecture is considered a NonEnroll section.
Class Association: Used to indicate the a group of sections belongs together. In this case, the Lecture and Labs
associated with the lecture are one group and should have the same associated class number.
On the Enrollment Control panel:
1st Auto Enroll: Used to automatically enroll as student in a non-enroll component (e.g.; the Lecture) when the
student selects an Enrollment component (e.g. the Lab). On the Enrollment Sections, enter the section number for
the non-enroll, as indicated above.
NOTES
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OTHER ITEMS FOR CONSIDERATION
The following information, if needed, should be sent to the Registrar’s Office (goegleim@uww.edu) before the end
of the department’s Schedule Update access:
Grading Basis: If a class needs to be coded S/NC or P/F grading basis for a term and is not coded as such in the
Course Catalog a notice should be submitted via email (goegleim@uww.edu).
Notes: Class notes are coded on a separate panel that is not included in department access. Any notes to be
included in the Schedule should be submitted to the Registrar’s Office via email or campus mail prior to the end of
Schedule access for inclusion on proofs, or noted on the proof copy when returned to the Registrar’s Office.
Honors Coding: Honors is a two-step process. Step one involves the department coding a Freeform Topic Title
on the Class meetings panel. Step two involves sending an email (goegleim@uww.edu), including the following
information: Subject Area, Catalog Number, and Class Section. An attribute indicating “Honors” must be coded on
the section by the Registrar’s Office.
NOTES
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