Presentation to the Senate Finance Committee DADS FY2008-09 Legislative Appropriations Request February 7, 2007 FY2006-07 Issues Interest List Reductions August 2007 Deferral Payments HCSSA Industry Growth DADS Infrastructure FY2008-09 Request • Caseloads – Entitlements – Waivers – Non-Medicaid • Staffing • Provider Rates FY2008-09 Issues • Money Follow the Person (MFP) • Children Aging Out of Services • Streamlining Regulatory Services • Medicaid Waiver Optimization Comparison of Key Caseloads Program A.1.1 Mental Retardation Service Coordination A.2.1 Primary Home Care (PHC) A.2.2 Community Attendant Services (CAS) A.2.3 Day Activity and Health Services (DAHS) A.3.1 Community Based Alternatives (CBA) A.3.2 Home and Community-based Services (HCS) A.3.3 Community Living Assistance and Support Services (CLASS) A.3.4 Deaf-Blind Multiple Disabilities (DBMD) A.3.5 Medically Dependent Children Program (MDCP) A.3.6 Consolidated Waiver Program A.3.7 Texas Home Living Waiver A.4.1 Non-Medicaid Services A.4.2 Mental Retardation Community Services A.4.4 In-Home and Family Support A.4.5 Mental Retardation In-Home Services A.5.1 Program of All-Inclusive Care for the Elderly (PACE) A.6.1 Nursing Facility Payments A.6.2 Medicare Skilled Nursing Facility A.6.3 Hospice A.6.4 Promote Independence Services A.7.1 Intermediate Care Facilities—Mental Retardation (ICF/MR) A.8.1 MR State Schools Services Total Estimated Budgeted FY06 Feb FY07 Feb Update Update 7,390 7,390 64,451 58,382 43,819 42,543 18,674 17,097 26,724 26,712 10,147 11,857 2,077 3,159 132 145 957 1,591 167 190 1,417 1,866 13,704 14,432 7,994 8,013 3,944 3,914 2,688 2,674 903 952 57,874 57,769 6,100 6,336 5,197 5,670 4,854 4,799 6,855 6,916 4,932 4,899 291,000 287,306 Recommendations Exceptional Request FY2008 FY2009 FY2008 7,390 55,502 37,117 17,227 27,138 11,542 3,268 131 1,292 166 1,001 13,414 7,195 3,914 2,674 894 57,361 6,866 6,526 5,101 6,314 4,795 7,390 57,195 37,117 18,072 27,138 11,542 3,268 131 1,292 166 1,001 13,414 7,195 3,914 2,674 894 57,358 7,191 7,128 5,590 6,314 4,795 7,390 52,658 43,502 15,953 25,351 12,432 3,460 156 2,330 199 1,603 14,432 8,013 3,914 2,674 1,066 57,674 6,586 6,091 4,837 7,019 4,869 276,828 280,779 282,209 Summary of Exceptional Items # Exceptional Items GR-R FY 2008 All Funds GR-R FY 2009 All Funds Biennial Total GR-R All Funds SB 1 Recommendations = 2,102,958,105 5,326,002,212 2,136,990,326 5,340,503,141 4,239,948,431 10,666,505,353 1 February Caseload Updates 2 Provider Rate Restorations to FY2003 CLASS Restoration HCS Restoration TxHmL Restoration ICF/MR Restoration 3 Promoting Independence Large ICF/MRs Foster Children Aging Out Waiver Slots Staffing for Regulatory, Intake, & 4 Guardianship Regulation and Certification Staff Functional Eligibility Staff Guardianship Staff Contract Management Staff Program Oversight Staff 5 Information Technology Initiatives Restoration of Base Computer Leases Websphere Migration PC Refresh Enterprise Licensing 6 State School Equipment and Vehicles Equipment Replacement Vehicle Replacement (288 Vehicles) 7 State School Utility and Drug Increases Utility Increase Drug Increase 8 State School Repairs and Renovation 9 Contract Services for Guardianship 10 MR Equity 11 PACE Site Expansion (two new sites) $ 26,990,040 $ 5,372,371 557,083 2,067,257 52,043 2,695,988 $ 2,043,146 1,374,728 668,418 $ 42,243,400 $ 13,618,177 1,412,123 5,240,196 131,922 6,833,936 $ 5,179,078 3,484,735 1,694,343 $ 32,890,707 $ 5,441,823 564,284 2,093,982 52,716 2,730,841 $ 5,890,285 3,963,270 1,927,015 $ 56,536,287 $ 13,618,177 1,412,123 5,240,196 131,922 6,833,936 $ 14,740,453 9,918,092 4,822,361 $ 59,880,747 $ 10,814,194 1,121,367 4,161,239 104,759 5,426,829 $ 7,933,431 5,337,998 2,595,433 $ $ $ 17,233,603 4,847,585 10,559,001 529,155 790,526 507,336 $ 3,105,855 584,405 1,375,000 315,750 830,700 $ 6,889,000 3,735,000 3,154,000 $ 1,378,485 391,638 986,847 $ 150,000 $ 534,100 $ 11,000,000 $ 825,425 75,522,025 $ 32,848,499 9,695,168 20,028,453 529,155 1,581,051 1,014,672 $ 6,211,709 1,168,809 2,750,000 631,500 1,661,400 $ 6,889,000 3,735,000 3,154,000 $ 4,424,192 951,839 3,472,353 $ 15,044,192 $ 534,100 $ 11,000,000 $ 2,092,333 140,084,680 $ 18,564,094 5,528,932 11,067,090 742,210 747,326 478,536 $ 3,421,611 584,405 1,375,000 631,506 830,700 $ 6,831,000 3,735,000 3,096,000 $ 2,982,665 816,493 2,166,172 $ 150,000 $ 611,498 $ 11,000,000 $ 2,417,175 90,200,858 $ 35,244,000 11,057,864 20,992,204 742,210 1,494,651 957,071 $ 6,843,221 1,168,809 2,750,000 1,263,012 1,661,400 $ 6,831,000 3,735,000 3,096,000 $ 9,310,618 1,960,785 7,349,833 $ 44,832,577 $ 611,498 $ 11,000,000 $ 6,048,987 205,616,818 $ 35,797,697 10,376,517 21,626,091 1,271,365 1,537,852 985,872 $ 6,527,465 1,168,809 2,750,000 947,256 1,661,400 $ 13,720,000 7,470,000 6,250,000 $ 4,361,150 1,208,131 3,153,019 $ 300,000 $ 1,145,598 $ 22,000,000 $ 3,242,600 165,722,882 $ $ $ $ $ $ $ $ $ 98,779,687 27,236,354 2,824,246 10,480,392 263,844 13,667,872 19,919,531 13,402,827 6,516,704 68,092,499 20,753,032 41,020,657 1,271,365 3,075,702 1,971,743 13,054,930 2,337,618 5,500,000 1,894,512 3,322,800 13,720,000 7,470,000 6,250,000 13,734,810 2,912,624 10,822,186 59,876,769 1,145,598 22,000,000 8,141,320 345,701,498 Total, DADS Exceptional Items = Total, DADS Exceptional Items + SB 1 = 2,178,480,130 5,466,086,892 2,227,191,184 5,546,119,959 4,405,671,313 11,012,206,851 FTEs FY 2008 FY 2009 14,356 14,356 - - 599 132 417 10 24 16 599 683 159 469 15 24 16 683 14,955 15,039 Exceptional Item 1 February Caseload Update • SB 1 Recommendations do not meet HHSC forecasted FY2008-09 Medicaid and Non-Medicaid caseload growth estimates • Funding is needed to serve client caseloads that are currently at or above FY200809 Recommended levels. Many of these programs continue to grow. • Programs affected are: + Community Attendant Services (CAS) + Home & Community Based Services (HCS) + Community Living Assistance and Support Services (CLASS) + Medically Dependent Children (MDCP) + MR Community Services + Program for All-Inclusive Care of the Elderly (PACE) + Nursing Facility (NF) + ICF-MR + Primary Home Care (PHC) + Community Based Alternatives (CBA) + Day Activity & Health Services (DAHS) • SB 1 Recommendations do not meet HHSC forecasted FY2008-09 Medicaid and Non-Medicaid caseload growth estimates • Funding is needed to serve client caseloads that are currently at or above FY200809 Recommended levels. Many of these programs continue to grow. • Programs affected are: + Community Attendant Services (CAS) + Home & Community Based Services (HCS) + Community Living Assistance and Support Services (CLASS) + Medically Dependent Children (MDCP) + MR Community Services + Program for All-Inclusive Care of the Elderly (PACE) + Nursing Facility (NF) + ICF-MR + Primary Home Care (PHC) + Community Based Alternatives (CBA) + Day Activity & Health Services (DAHS) MOF ($ in millions) FY 2008 General Revenue All Funds $ 27.0 $ 32.9 $ 59.9 $ 42.2 $ 56.5 $ 98.8 Program Impact FY 2008 CAS: caseload/mo +6,385 HCS: caseload/mo +890 CLASS: +192 caseload/mo MDCP: +1,038 caseload/mo MR Community: +818 caseload/mo PACE: caseload/mo +172 NF: caseload/mo +313 ICF-MR: +705 caseload/mo PHC: caseload/mo - 2,844 DAHS: - 1,274 caseload/mo CBA: caseload /mo - 1,787 FY 2009 FY 2009 +7,537 +890 +192 Totals Totals n/a n/a n/a +1,038 n/a +818 n/a +176 +263 +705 n/a n/a n/a - 2,366 n/a - 2,006 n/a - 1,719 n/a All Others TOTAL +773 +621 n/a +5,381 +6,149 Exceptional Item 2 FY2003 Rate Restorations • In the 78th Legislature, provider rates for ICF-MRs were reduced by 3.5% below FY03 levels, while rates for HCS and CLASS providers were reduced by 2.2% below FY03 levels. • The 79th Legislature authorized a Waiver Quality Assurance Fee (QAF) whose revenues would have restored these rates to FY03 levels • The approval of the “Waiver” QAF for the HCS and CLASS programs has not been provided by the Centers for Medicaid and Medicare Services (CMS). • This request of $10.8 million GR restores these provider rates to their FY03 levels • Programs Impacted: – Home and Community Based Services (HCS) – Community Living Assistance and Support Services (CLASS) – Texas Home Living Waiver (TxHmL) – Intermediate Care Facilities for the Mentally Retarded (ICF-MR) MOF FY 2008 FY 2009 Totals ($ in millions) General Revenue All Funds $ 5.4 $ 5.4 $ 13.6 $ 13.6 Program Impact HCS: costs/mo CLASS: costs/mo TxHmL: costs/mo ICF-MR: costs/mo FY 2008 FY 2009 Totals +$35.50 +$35.50 n/a + $34.01 + $34.01 n/a + $5.00 $ 10.8 $ 27.2 + $5.00 n/a + $81.14 + $81.14 n/a Exceptional Item 3 Promoting Independence • This exceptional item requests $7.9 million in GR funds for the biennium to move: – 240 individuals from large community ICF-MRs and – 120 children aging out of foster care at DFPS to the Home and Community-Based Services (HCS) waiver program by the end of FY09. • This item allows the department to meet its commitments to provide mental retardation services within a twelve-month period under the Promoting Independence Plan, which is the state’s response to the U.S. Supreme Court Olmstead Decision • Programs Impacted – Home and Community-Based Services (HCS) MOF ($ in millions) FY 2008 FY 2009 Totals General Revenue $ 2.0 $ 5.9 $ 7.9 $ 19.9 All Funds $ 5.2 $ 14.7 Program Impact HCS (ICF-MR): caseload/mo HCS (DFPS): caseload/mo HCS: caseload/mo HCS: cost/mo FY 2008 FY 2009 Totals +65 +185 +240 +33 +93 +120 +98 +278 +360 + $9.15 + $25.68 Exceptional Item 4 Staffing - Regulatory, Intake, & Guardianship • This item requests funds for additional staff for the following functions at DADS: • Regulation and Certification - From FY2001 to FY2006, the number of providers (facilities and HCSSA agencies) has increased by 38.3% while the number of Regulatory staff has decreased by 27.2% • Functional Eligibility – From FY2001 to FY2006, there has been an increase of 30.7% in cases for Long-Term services and supports programs at DADS while there has been a decrease in the number of Caseworkers by 21.2% . • Guardianship - APS/CPS reform has increased the number of referrals by 17.1% during FY2006 and is expected to grow 18% annually. • Contract Management - DADS received funds to serve an additional 9,360 persons due to interest list reductions. Additional funding is needed to address the workload related to the increased number of provider contracts. • Program Oversight - Staff for utilization review, utilization management, and technical assistance staff to improve quality of client services. • Currently, less than 5% of DADS FTEs are administrative. MOF ($ in millions) FY FY Totals 2008 2009 General Revenue $ 17.2 $ 18.6 $ 35.8 All Funds $ 32.8 $ 35.2 $ 68.1 FTEs Regulatory Access & Intake Guardianship Contract Mgmt Prog Oversight 599.4 132.0 417.4 10.0 24.0 16.0 Program Impact FY 2008 Inspections +66 Completed Investigations +71 Completed HCSSA +270 Inspections HCSSA +194 Complaints Investigated onsite Caseload per - 87.1 Caseworker 682.8 159.0 468.8 15.0 24.0 16.0 N/A n/a n/a n/a n/a n/a FY Totals 2009 +130 n/a +144 n/a +580 n/a +418 n/a - 98.5 Regulatory Workload and FTEs REGULATORY WORKLOAD / FTEs 8,000 600.0 7,787 568.3 7,313 558.8 550.0 7,000 6,713 500.0 6,500 476.1 6,000 5,500 480.2 5,962 5,631 450.0 5,720 Surveyors Facilities & Agencies 7,500 413.8 414.0 400.0 5,000 4,500 350.0 2001 2002 2003 2004 2005 2006 Fiscal Year Facilities & Agencies Surveyors Access & Intake Cases and FTEs ACCESS & INTAKE CASES / FTEs 310,000 1,000 922 923 Weighted Cases 292,786 900 265,167 270,000 800 250,000 255,303 727 240,028 230,000 210,000 278,689 912 707 224,072 700 686 600 190,000 500 170,000 150,000 400 FY01 FY02 FY03 FY04 Fiscal Year Weighted Cases Intake Workers FY05 FY06 Intake Workers 290,000 Exceptional Item 5 Information Technologies Initiatives • This item requests several critical automation infrastructure needs at DADS: • DADS is requesting funding for 2,570 PCs of the 6,450 PCs that were leased during the FY06-07 biennium • Continuation of the PC Refresh project to replace the remaining 2,780 outdated PCs. • Upgrade of software licenses for Microsoft Office and Microsoft operating systems, which will ensure that DADS IT will use the latest security patches and service releases • The retirement of the old SAVERR mainframe and the move to HHS standards for data and applications will require that old mainframe applications and databases be migrated to newer technologies • Programs Impacted – Entire Agency • DADS also will be included in a number of HHS Enterprise technology requests, primarily the messaging/collaboration and HHS telecommunications projects MOF ($ in millions) FY FY Totals 2008 2009 General Revenue $ 3.1 $ 3.4 $ 6.5 All Funds $ 6.2 $ 6.8 $ 13.1 Program Impact FY 2008 FY2006-07 PCs 2,570 FY2008-09 PCs 1,370 Software Licenses 7,820 FY 2009 2,570 2,780 9,230 Totals n/a n/a n/a Exceptional Item 6 State School Equipment and Vehicles • DADS is a provider of services for persons with mental retardation, through the operation of the State Schools • We are obligated to provide these services in such a manner that meets the needs, safety, and well being of the residents, and ensures maintaining Medicaid certification • This item requests funding to replace old and damaged vehicles ($6.2 million) and equipment and furniture ($7.5 million) at State Schools • • Programs Impacted – State Schools MOF FY 2008 FY 2009 Totals ($ in millions) General Revenue All Funds $ 6.9 $ 6.8 $ 13.7 $ 6.9 $ 6.8 $ 13.7 Program FY 2008 FY 2009 Totals Impact Vehicles +144 +144 +288 State School: +$116.91 +$116.91 n/a costs/mo Exceptional Item 7 State School Utility and Drug Increases • Inflationary cost pressures at State Schools are not covered as an “entitlement” program. • Rising energy costs are affecting utility costs (electricity, oil, and natural gas) at all State Schools, increasing by 30 percent over the FY2006-07 biennium and by an estimated 12 percent for FY2008-09. – This also affects the transportation and food costs at State Schools • Cost of drugs for State School residents has grown 13% annually since FY2003; increasing from $2,645 per resident per year in FY2003 to a forecasted $5,746 per resident in FY2009 – Rising pharmaceutical costs – Increasing number of Dual Diagnosis consumers (MR & MI) • Programs Impacted – State Schools MOF FY ($ in millions) 2008 FY 2009 Totals General Revenue All Funds $ 1.4 $ 3.0 $ $ 4.4 $ 9.3 $ 13.7 Program Impact FY 2008 State School: costs/mo 4.4 FY 2009 Totals +$75.72 +$159.35 n/a Exceptional Item 8 State School Repairs and Renovations • The physical infrastructure at State Schools needs to be addressed to ensure ICFMR certification (and thus Medicaid funding) This would include: – Life-safety code requirements – Roofs – Heating, Ventilation, and A/C (HVAC) – Plumbing – Electrical • DADS is requesting almost $60 million in general obligation bonds to address these infrastructure issues • Programs Impacted – State Schools – State-Owned Bond Homes MOF ($ in millions) FY FY Totals 2008 2009 General Revenue $ 0.2 $ 15.0 All Funds $ 0.2 $ 44.8 $ 0.3 $ 59.9 Exceptional Item 9 Contract Services for Guardianship • To meet 50 percent of the projected caseload increases for Guardianship services with community contractors (the other 50 percent increase in caseloads is addressed in exceptional item # 4) • As a result of the APS/CPS reform at DFPS last session, the number of intakes for statewide abuse and neglect hotline has increased during the last year, and the number of cases opened for investigation has increased accordingly. DFPS-APS estimates that their caseloads will increase by at least ten percent through the next biennium. • For the DADS Guardianship program, there is a direct correlation between the size and growth of the APS/CPS caseload and the size and growth of the guardianship program caseload. • Programs Impacted – Guardianship Program MOF ($ in millions) FY FY Totals 2008 2009 General Revenue All Funds $ 0.5 $ 0.6 $ $ 0.5 $ 0.6 $ 1.1 1.1 Program Impact FY FY Totals 2008 2009 Guardianship clients +288 +330 n/a served through Contract Services Exceptional Item 10 MR Equity • Requests $22 million in GR funds over the biennium to increase allocations to Mental Retardation Community Centers that are currently funded below the statewide average as compared to all MRAs operating across the State • Historically, the funding provided to the Community Centers has not been proportional to the number of individuals living in their catchment areas • These funds would bring the Centers that are funded below the mean, up to the average statewide per capita allocation -- $2.39 • Programs Impacted – Mental Retardation Community Centers MOF ($ in millions) FY 2008 FY 2009 Totals General Revenue $ 11.0 $ 11.0 All Funds $ 11.0 $ 11.0 $ 22.0 $ 22.0 Program Impact FY 2008 FY 2009 Totals MR Community Services consumers +988 +988 n/a Exceptional Item 11 PACE Site Expansion • This item requests funds to add two additional Program of All-Inclusive Care for the Elderly (PACE) sites • DADS currently operates two PACE sites, in El Paso and Amarillo, with a third site (Lubbock) anticipated to come on-line during FY2006-07 • DADS has received interest in additional sites • These two additional sites would serve an additional 226 individuals in this program by the end of FY2009 • Programs Impacted – Program of All-Inclusive Care for the Elderly (PACE) MOF ($ in millions) FY FY Totals 2008 2009 General Revenue $ 0.8 $ 2.4 $ All Funds $ 2.1 $ 6.0 $ Program Impact 3.2 8.1 FY FY Totals 2008 2009 +78 +226 n/a PACE: caseload/mo PACE: costs/mo n/a $3.37 $8.64 DADS Exceptional Items in HHSC’s LAR HHSC Exceptional Item Provider Rate Increases – 1% • For FY2008-09, the DADS provider rate increases are included in the HHS Consolidated Budget, published in October 2006. These numbers have been updated for the HHSC February Caseload Update. • This analysis initially determines what a 1% rate increase would cost for each DADS Program, based upon its rate methodology (generally Cost Reports prospective and interim with settle-ups) . Some rates are based on other programs' rates. • These cost reports (primarily from FY2005) can then updated for the known inflation that took place in FY2006 and FY2007, and then further adjusted for the anticipated inflation for FY2008 and FY2009. • The provider rates for most programs (except NF, Hospice, and State Schools) have not been increased since either FY2000 or FY2002. MOF FY ($ in millions) 2008 General Revenue All Funds FY 2009 Totals $ 19.3 $ 19.7 $ 38.9 $ 28.4 $ 28.4 $ 56.8 Program Impact FY FY Totals 2008 2009 PHC: costs/mo + $6.20 + $6.21 n/a CAS: costs/mo + $6.19 + $6.24 n/a DAHS: + $4.82 + $4.85 n/a costs/mo CBA: costs/mo +$12.61 +$12.61 n/a HCS: costs/mo +$32.29 +$32.29 n/a CLASS: +$28.67 +$28.67 n/a costs/mo PACE: costs/mo +$22.85 +$22.85 n/a NF: costs/mo +$32.15 +$32.15 n/a Hospice: +$22.34 +$22.34 n/a costs/mo ICF-MR: +$40.97 +$40.97 n/a costs/mo There are numerous other Programs with rate changes HHSC Exceptional Item 4 Interest List Reduction – Demographic Growth • One of two options that are presented in HHSC’s LAR as Exceptional Items to reduce Interest Lists at DADS: • Keep pace with Demographic Growth: – Serves 4,751 consumers – Costs $32.2 million GR • DADS IL Request represents 77.3% of HHS Enterprise request MOF FY ($ in millions) 2008 $ FY 2009 8.1 $ 24.1 Totals General Revenue All Funds $ 32.2 $ 18.2 $ 53.7 $ 72.0 FTEs 23.1 46.9 n/a Program Impact FY 2008 FY 2009 Totals CBA: caseload/mo +327 +981 +1,308 HCS: caseload +149 /mo +446 +595 CLASS: caseload /mo +41 +124 +165 DBMD: caseload /mo +2 +5 +7 MDCP: caseload /mo +28 +83 +111 CWP: caseload +3 /mo +8 +11 Non-Medicaid: +557 caseload /mo +1,671 +2,228 IHFS: caseload +47 +140 +187 /mo STAR+Plus: caseload /mo +35 +104 +139 TOTALS +1,189 +3,562 +4,751 HHSC Exceptional Item 8 Interest List Reduction – 20% Reduction • One of two options that are presented in HHSC’s LAR as Exceptional Items to reduce Interest Lists at DADS: • Reduce current interest lists by 20 percent: – Serves 13,308 consumers – Costs $168.7 million in GR • DADS IL Request represents 93.3% of HHS Enterprise request MOF ($ in millions) FY 2008 FY 2009 Totals General Revenue $ 42.2 $ 126.5 $ 168.7 All Funds $ 104.3 $ 310.1 $ 414.4 FTEs 70.1 139.9 n/a Program Impact CBA: caseload/mo HCS: caseload /mo CLASS: caseload /mo DBMD: caseload /mo MDCP: caseload /mo Non-Medicaid: caseload /mo IHFS: caseload /mo STAR+Plus: caseload /mo TOTALS FY 2008 FY 2009 Totals +671 +2,014 +2,685 +1,382 +4,147 +5,529 +303 +908 +1,211 +1 +2 +3 +214 +643 +857 +221 +662 +883 +377 +1,130 +1,507 +158 +475 +633 +3,327 +9,981 +13,308 HHSC Exceptional Item 16 Nurse Retention and Recruitment • Based on the recommendation of the HHS Nurse Compensation Workgroup this exceptional item requests funds to increase salaries for Registered Nurses (RN) and Licensed Vocational Nurses (LVN) by an average of 15%. Approximately 1,110 nurses working at DADS would receive this salary increase. During FY 2005 the turnover rate at the Department of Aging and Disability Services was 24.9% for RNs and 28.0% for LVNs, the current turnover rates in FY 2006 are 29.5% for RNs and 31.0% for LVNs. • This request also funds a nurse stipend program for 58 RN's and 50 LVN's by the end of FY 2009 as well as reimbursement for continuing education classes and license renewals. MOF FY 2008 FY 2009 Totals ($ in millions) General Revenue All Funds $ 3.7 $ 5.0 $ 8.7 $ 8.3 $ 9.6 $ 17.9 FTEs 54.0 108.0 n/a Program Impact FY 2008 FY 2009 Totals State School: $77.56 $77.56 n/a costs/mo