TO:
FROM:
RE:
Date:
Students and Parents/Guardians
Diane Fletcher, Food Service Supervisor
Baldwin-Woodville Area School District
Automated Lunch Cashier System
August 19, 2015
The Child Nutrition Program staff would like to welcome everyone back to the 2015-2016 school year! The automated lunch
cashier system for meal purchases remains primarily the same as last year. However, I would like to review how the system
works.
SYSTEM DESCRIPTION
All students in your family will be drawing money out of the SAME family account, but each student has their own personal
identification number (PIN). The PIN number is to be used only by that student and cannot be shared with other students.
Unauthorized use of the PIN number will be considered theft, and will be dealt with accordingly. Each student will have the
same PIN number from year to year. Only one parent can be responsible for the lunch account. This person is called the
“Primary Account Holder”. A form is available for changing Primary Account Holders which can be done at the beginning
or end of each year.
FAMILY BALANCES
Families will maintain a balance adequate enough to allow ALL students in their family to purchase ALL meals.
ADEQUATE FUNDS MUST BE IN THE ACCOUNT BEFORE A MEAL CAN BE PURCHASED. NO meals or a la carte
items may be purchased with a negative balance. The Primary Account Holder may view the family account via Family
Access on the Baldwin-Woodville Area School District’s web site (www.bwsd.k12.wi.us). Families leaving the district can
have their balance refunded or transferred to another family’s account. Refunds MUST be requested in writing.
MEAL PURCHASES
As students go though the cafeteria line at each school, the food service clerk will charge their account for the food items
purchased. No second meals may be purchased. Extra items will be individually charged. Greenfield Elementary students
are only allowed to purchase one meal and one additional carton of milk at lunch time. They have the option of requesting
extra meal items only at breakfast, and only if the Meal Instruction Form (included) has been completed and received by the
District Office. Students at Viking Middle School and B-W High School are allowed to purchase breakfast, lunch and
individual meal components (i.e. extra milk, entree, bread, desserts). Parents may restrict these students from making
additional purchases by filling out a Meal Instruction Form (included). These instructions remain in effect from year to year
until the school is notified of a change. Therefore if you restricted your child(ren) last year, they will have the same
restrictions this year unless you fill out a new form. Families eligible for free or reduced price meals that have a current
year free/reduced form approved, will receive one complete breakfast and one complete lunch per student at the
free/reduced rate. Greenfield students will also receive one milk break per student per day at the free/reduced rate. Any
other purchases will be at the regular price.
PAYMENTS
Payments may now be made online through e~Funds for Schools. Please see the school web site for more information.
All payments not made by e~Funds for Schools can be submitted to any of the school offices, as well as the District Office.
All payments must be in a sealed envelope. The envelope must be marked on the outside with the following information:
PRIMARY ACCOUNT HOLDER, NAME OF STUDENT(S), AMOUNT ENCLOSED, and clearly marked as LUNCH MONEY.
It is very important this information is legible to insure the correct amount is credited to the proper account. Pre-printed
envelopes are available at all schools and the District Office. We recommend not sending cash due to the possibility of it
being lost or stolen. MEAL PAYMENTS CANNOT BE INCLUDED WITH ANY OTHER PAYMENTS. The Primary Account Holder can
sign up for Low Balance Reminders via Family Access and be notified by email of a low balance of $10.00 or less. This
option will not show until there is an email address on file.
NEGATIVE BALANCE
The automated phone messaging system will call the Primary Account Holders that have a negative balance informing
them that a payment must be received if meal service is to continue. The school district policy does not allow for charging
school meals. Therefore it is very important for students and parents to pay close attention to their meal account balance to
prevent it from going into the negative. This system is operated like a checking account—there must be money in the
account BEFORE purchases can be made. We can assure you no child will be refused a meal without adequate warning of
such action.
MEAL PRICES
Breakfast
Hot Lunch
Adult Guest Lunch
Student Guest Lunch
Milk Break
Grades K-4
$1.50
$1.95
$3.25
$2.15
$0.40
Grades 5-12
$1.50
$2.15
$3.25
$2.15
-------
Adult
$2.05
$3.25
$3.25
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Extras:
Milk
Lunch Entrée
Dessert
Potato
Chef Salad w/ meat & cheese
Vegetables/Fruit
Bread/Toast
Breakfast Entrée
Breakfast Bread
Cereal
Juice
$0.40
------------------------$0.75
$0.50
$1.25
$1.10
$1.00
$0.50
$0.40
$1.95
$1.25
$1.00
$3.25
$0.75
$0.50
$1.25
$1.10
$1.00
$0.50
$0.40
$1.95
$1.25
$1.00
$3.25
$0.75
$0.50
$1.25
$1.10
$1.00
$0.50
If you have any questions regarding the automated lunch cashier system or your family balance, you may call Joni at 715684-3411, ext. 1103. Also, feel free to contact me at my office in the high school at 715-684-2827 (or 715-684-3321, ext.
4116) with any concerns or questions you may have.
School Food Service Checklist
_____1. Read Automated Lunch Cashier System mailing.
_____2. Fill out Meal Instruction Form ONLY if there is a change from the previous
year. Need only one form per family. Form must be signed by the PRIMARY ACCOUNT
HOLDER.
_____3. Sign up for Low Balance Reminders via Family Access and be notified by email
of a family balance of $10.00 or less.
_____4. Note and understand “No Negative Balance Policy”. Meals will not be allowed
if student has an account with a negative balance. Family balances may be obtained via
Family Access on Baldwin-Woodville Area School District web site (www.bwsd.k12.wi.us)
or students may ask the cashier when they are purchasing meals or call Joni at our
business office at 715-684-3411, ext. 1103.
______5. Note payments online! Payments may be made online through Family Access
via e~Funds for Schools.
______6. Fill out free/reduced priced application if you feel it is possible that your
family qualifies. You automatically qualify when you receive FoodShare or W-2 Benefits
when our Direct Certification is done. For others, the application is based solely on
household income vs. number of members in the family.
______7. Have a great year! Thank You!!!
Baldwin-Woodville Area School District
MEAL INSTRUCTION FORM
********ONLY ONE FORM PER FAMILY
********MUST BE SIGNED BY THE “PRIMARY ACCOUNT HOLDER” TO BE VALID
********RETURN ONLY IF THERE IS A CHANGE FROM THE PREVIOUS YEAR. Restrictions and/or permission forms
from the previous year will be effective until a new form is completed and submitted to the District Office. It takes
approximately 3-5 days for any instruction to go into effect after the District Office receives the form.
MEAL RESTRICTION
Students at Viking Middle School and B-W High School WILL BE ALLOWED to purchase extra meal items.
This form is to be used if you would like the school to restrict your children from making these additional
purchases. Please be aware that extra meal items INCLUDE milk. These restrictions will show up on the
computer screen when your child(ren) enters his/her PIN number. Please discuss these restrictions with your
child(ren).
NAMES OF CHILDREN
NO LUNCH
NO BREAKFAST
NO MILK, OR
EXTRA MEAL
ITEMS
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CANCEL ALL
RESTRICTIONS
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GREENFIELD STUDENTS ONLY - PERMISSION FOR EXTRA BREAKFAST ITEMS
Students at Greenfield Elementary DO NOT have the option of extra meal items at lunch, except for milk. The
option of extra meal items at breakfast is available to Greenfield students only upon request. If you would like
your child at Greenfield to be able to purchase extra items for breakfast only, please include their names below.
Name(s) of GREENFIELD Child(ren) allowed extra breakfast items
PRIMARY ACCOUNT HOLDER (PLEASE PRINT) ___________________________________________
Signature of Primary Account Holder ___________________________________________________
Date______________