DIRECTOR OF PUPIL PERSONNEL
Madison County School District Position Description
Requirements stated herein are minimum levels of knowledge, skills and/or abilities to
qualify for this position. To perform the duties and responsibilities of this position successfully,
the employee must possess the abilities and aptitudes to perform each task proficiently. "Ability"
means to possess and apply both knowledge and skill.
The methods of meeting these requirements are subject to possible modification to
reasonably accommodate qualified individuals with disabilities. Some requirements, however,
may exclude individuals who pose a direct threat or significant risk to the health and safety of
themselves or others.
REPORTS TO: Superintendent
EXEMPT STATUS: Exempt
APPROVED: 12 MAY 05 Motion #77
SUMMARY
Under professional direction, to plan, organize, manage, and direct the student service program;
to plan, organize, coordinate, and manage the District pupil record management system; to plan,
organize, and direct research and development processes, including student attendance and
welfare, special education, student behavior and discipline, psychological and health related
matters, and alternative education issues; to participate and provide leadership in the District
master planning activities; and to do other related functions as directed.
DISTINGUISHING CHARACTERISTICS
This position classification requires subject matter expertise in educational programs, and
curriculum and instruction strategies, and pupil personnel services.
Directly related
administrative experience is necessary to assure success in a pupil service leadership role. The
job requires the ability to analyze and offer alternative problem solutions. Decisions are made by
the incumbent that have a critical impact on the goals, organization and administration of
educational programs and services of the organization. The position classification has secondline supervisory responsibility for planning, assigning, reviewing, and evaluating the quality and
quantity of work of professional, technical and clerical employees. Frequently meets with
teachers, Guidance Counselors, School Psychologists and other educational personnel to
influence, motivate and monitor the result objectives of the pupil service operation. This is a
sedentary position classification that performs light work, but does require walking and standing
for extended periods. The job also requires the accurate perceiving of sound, near and far vision,
depth perception, handling and working with educational materials and objects, and providing
oral information and direction.
Reasonable accommodation may be made to enable a person with a disability to perform the
essential functions of the job.
DUTIES & RESPONSIBILITIES
Enforce the compulsory attendance laws in the attendance district.
Acquaint the school district with the home conditions of the students, and the home with the
work and advantages of the school.
Ascertain the causes of irregular attendance and truancy, and seek the elimination of these
causes.
Secure the enrollment in school of all students who should be enrolled and keep all enrolled
students in reasonably regular attendance.
DIRECTOR OF PUPIL PERSONNEL
Keep the records and make the reports that are required by law, by regulation of the Kentucky
Board of Education and by the superintendent and Board of Education.
Plan, organize, coordinate and conduct need assessment and service inquiries in determining the
effectiveness of the pupil service program, and in the development of improved processes and
procedures.
Provide leadership and expertise in identifying, formulating, and implementing the District
student service goals and objectives in compliance with state and federal legal mandates and
guidelines.
Plan, organize and coordinate the development of processes, strategies, and feasibility planning
to ensure that the necessary human and monetary resources are properly and appropriately
utilized in order to achieve the student service result expectancies.
Plan, organize, develop, and conduct a variety of staff development and in-service training
programs.
Plan, develop, implement, and coordinate the student service staff performance appraisal
planning and evaluation processes.
Provide leadership, support, and guidance to members of the District and youth service community groups to ensure thorough and complete communication relative to the student service
program.
Plan, organize, and direct research and development activities, including action research and the
projecting, planning, and forecasting of future student service programs, functions, and activities.
Plan, organize, and direct the preparation of a variety of management reports.
Plan, organize, and implement student service budget planning guidelines and procedures, and
expenditure control strategies.
Serve as the custodian of student records, and plan, organize and coordinate the response to
record requests, and student record subpoenas.
Provide advice and counsel to District and members of educational community concerning
youth service referrals, interdistrict transfer issues, foreign student attendance eligibility, and
student discipline.
Assist in feasibility planning in determining procedures and guidelines which effectively resolve
conflicts and assist in coalition building processes.
QUALIFICATIONS
Knowledge of:
Principles, practices, trends, goals, and objectives of public education;
Philosophical, educational, fiscal, and legal aspects affecting a student service operational
program;
Organization, management, planning, and evaluation strategies, techniques, and procedures;
Student service design and delivery systems, including audit and evaluation processes which
determine process effectiveness;
Research and development strategies, processes, and techniques;
Human relationships, conflict resolution strategies and procedures, and team management
building methods and techniques.
Ability to:
Plan, organize, coordinate, and direct the District student service program;
Plan, organize, develop, and implement budget planning, and expenditure control processes and
procedures;
Demonstrate leadership qualities and utilize motivational techniques and strategies in the
development of an operational mode that is cost effective and cost beneficial;
Evaluate and analyze complex problems, issues, and concerns, recommend appropriate
alternative solutions, and make effective and timely decisions;
Communicate effectively in oral and written form, utilizing a simplistic communication mode in
ensuring understandable and thorough communication;
DIRECTOR OF PUPIL PERSONNEL
Establish and maintain cooperative organizational, public, and educational community
relationships.
EXPERIENCE AND EDUCATION
Any combination of experience and training that would likely provide the required knowledge
and skill is qualifying. A typical way to obtain the required knowledge and skill would be:
Experience:
Five years of experience in a responsible administrative position performing student
service supervision and related functions.
Education:
Equivalent to the completion of a master of arts or higher degree in supervision,
counseling and guidance, instructional technology, or closely related fields.
Certification Requirement
Possession of certification as required by Kentucky law.
Condition of Employment
Insurability by the District's liability insurance carrier.