Minutes of Hart Local Children’s Partnership Meeting held on Thursday 2nd February
2012 at 3.00pm
Meeting 14
Interim Chair for this meeting: Liv Stokkan
Present: Liv Stokkan, Janice Hughes, Carl Westby, John Halfacre, Kitty Yarwood, Jenny
Radley, Jean Humphrey, Sally Woods, Karen Nye, Sally Clark, Alison Woolley, Lynn Martin,
June Bing
1. Welcome
The chair of the meeting welcomed those present. All present introduced themselves.
2. Apologies
Apologies were received from: John Stacey, Mark Jackman, Sue Rafter, Cheryl
Edwards, Lee Culhane, Julia Powell, Ashley Pugh, Karen Evans, Sarah Franklin, Jane
Franks, Matthew Irving and Christine Slaymaker.
3. Approve Minutes of Meeting Dated 8.12.11
The minutes of the meeting dated 8.12.11 were agreed by those present.
4. Action Points from Previous Meeting
The following action points identified were dealt with under item 12 and item 8 on the
agenda.
5. Pilot – Junior Motivation Club
Item carried forward to next meeting.
6. Parish Councillors – Jenny Radley
Those present were informed that there were now three town/parish representatives in
place. Two representatives were present at the meeting and they were representing
Mattingley and Fleet. The presence of the three representatives on the Hart LCP
would ensure that a local perspective would be given within the three clusters and
inform LCP members of the needs of the young people within these areas.
7. YSS Commissioning Process April 2012 – Sally Woods
Those present were informed that there had been a reduction in services provided for
youths in the area and the YSS now provided a targeted service. A grant stream was
available for projects that had been prioritised locally to fill the reduction of services.
The services to be offered included; a daytime advice project for age 15+ including
NEETS, teenage parents and those needing sexual health advice, a detached project
to run in the evenings covering anti-social behaviour and sexual health and support for
domestic violence intervention jointly with Rushmoor. A panel had previously met to
look at the tenders for consideration. This consisted of Lynn Martin, Sally Woods, Carl
Westby, one young person and June Bing from the Hart LCP. A decision took place
regarding the tenders submitted and the outcome from HCC was awaited. The
providers offering the services would be informed within the next week of the decision
made. The proposal was for services to be delivered in different areas of Hart. Once
in place the service will be evaluated to ensure that the approach worked.
Young people will be consulted to see what services they want in the future. This will
be achieved by visiting schools and colleges in conjunction with PSHE lessons to see
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how youth work can develop. A report will be collated with the results of the pupil
survey and mapping of services.
It was hoped that at least 100 young people per setting could give their opinions and
that in the first instance 11 settings would be visited. The consultation with young
people will commence after half term and take place until May/June 2012.
Q: How many applications were received for the Youth Commissioning process?
A: There was good interest and choice of applicants.
Those present were informed that the YSS will work closely with the agencies chosen
to ensure that delivery is supported. Once the outcome of the bidding process is
known the LCP members will be informed. The HCC procurement team will inform
those agencies not successful.
8. Mapping Exercise – Services Questionnaire to Schools - Chair
It was reported that there was a good response from schools with nearly 50% return.
Robert Mays School and Hook Junior Schools took part in the pilot. The result of the
pilot schools was not included in the data. Those present were informed that there had
been a low response from Children’s Centres and no response from Farnborough 6th
Form College as email bounced back to Tony McGovern. It was agreed by all that the
schools that participated should receive feedback and District Managers would analyse
the comments made to plan a way forward or take to to other departments to consider.
It was agreed that it would be useful if a report could be written to highlight the
common themes from the completed questionnaires with action points.
Action: LS to email Alison Woolley at Farnborough Sixth Form College so that they
could complete survey.
LS and Tony McGovern to analyse results from Rushmoor and Hart to identify action
points
9. Hart LCP Identity - Chair
The LCP Co-ordinator asked those present for ideas for a logo as the original choice
did not print well. An offer was given from Farnborough 6th Form College students to
assist with this.
Action: LS to email AW criteria and for AW to co-ordinate and present logo to LCP
meeting during summer term
10. Internet Safety Week- Chair
An event was planned for the Autumn Term to involve the school and community for
half a day to focus on internet safety. To date £2,000 had been pledged by Safer Hart
and an offer to use the Council Chambers free of charge. A grant for £11,000 had
been applied for in addition to cover resources for schools. An offer was given at the
meeting to perhaps hold the event at the Harlington Centre or Leisure Centre, the use
of these venues would be free of charge. It was hoped that a sub group from the LCP
could be set up to strategically plan the day.
Action: LS to email Jenny Radley the outline of the project.
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11. Present future Funding Streams and Projects -Chair
A grant to the Department of Work and Pension is being drafted to target Lone Parents
through Children’s Centres. Information would be available to share with opportunities
to learn new skills and gain information on apprenticeships. The LCP co-ordinator
informed those present that the bid was being written with another Community
Manager. It was also reported that a bid was being prepared by another member of
the LCP covering support for mental health issues and that these two projects may
complement each other in the future.
12. Action Plan Review and New Targets – Item 13 Action Plan 2012-13 – Lynn
Martin
A sub group of the Hart LCP was set up to review the action plan, the members of the
group were; Lynn Martin, Karen Nye, John Stacey, Liv Stokkan and Karen Evans. End
of year evaluations had been provided by key groups within the LCP. Through
evaluation the sub group agreed that the dashboard data supplied to the LCP was not
specific enough however the current action plan did provide a benchmark for going
forward. There is no longer a prescribed LCP action format from HCC with stringent
deadlines. It was decided that the action plan could be scaled down to enable the LCP
to focus on one or two key targets for families and children. The format is also to be
determined by the LCP and local data will feed into the success criteria and outcomes.
It was felt that the dashboard data was too broad.
The Chair thanked the panel and Lynn Martin for producing a useful document from
which to move forward.
After discussion it was agreed that the next meeting should take the form of group
discussions with flipcharts etc to tease out areas for action and priority for 2012-2013.
The members of the next meeting would be able to share ideas and use local
intelligence. Members agreed that it would be useful for representatives from the
schools cluster groups to attend this session.
Action: Representatives from the schools cluster groups to attend meeting on
8th March 2012
Action: Clerk to contact Hart Leisure Centre to discuss rooming arrangements
for meeting dated 8th March 2012
Action: Karen Nye and John Stacey to facilitate the groups at the meeting of 8th
March 2012
14.Hart LCP Clerk Position
The current Clerk had been attending the LCP meetings since May 2010 and
announced that she would be stepping down as Clerk, as from this current meeting. It
was hoped that a new Chairperson and Clerk could be in place during the Summer
Term.
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15.Any Other Business
Those present were asked if there was any other business for discussion. The
business discussed is as follows:
Jean Humphrey informed those present that her Department had been restructured
and Jeff Ballard would be attending in her place in the future.
Carl Westby informed those present that the Leisure Centre was offering recreational
activities for families for £1 to enable families on low incomes the opportunity to take
part during the forthcoming half term.
Sally Woods asked whether there was funding available for the clerking position.
Those present were informed that from April 2012 £11,000 had been assigned to
LCP’s to cover Chair time, Clerk time, admin costs and room hire etc. This was as a
result of the collective pressure from all LCP’s to County to support LCP infrastructure.
Councillor Radley informed those present about the School Places Plan which
supports forward planning for the challenges ahead. The link to the plan is below.
At his decision day on 7 December 2011, the Executive Lead Member for Children's
Services approved consultation on the draft School Places Plan 2011 - 2015.
The draft plan is now available on Hantsweb at:
http://www3.hants.gov.uk/education/schools/school-places
<http://www3.hants.gov.uk/education/schools/school-places>
The date of the next meeting is 8th March 2012 at 3.00pm to be held at the Hart Leisure
Centre, Fleet. The purpose of this meeting is for all LCP members and school
representatives to develop the 2012-13 Action Plan.
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