Harrison County Middle School
School-Based Decision Making Council Meeting Minutes
August 20th, 2014
Harrison County Middle School’s School-Based Decision Making Council met
Wednesday, August 20th, 2014, beginning at 4:30 p.m. in the HCMS library at 269
Education Drive. The following council members were present:
1. Mike McIntire, Principal
2. Kim Darnell, Parent
3. Mandy Denniston, Parent
4. Linda King, Teacher
5. Julie Lucky, Teacher
6. Erin Butler, Teacher
Donna Williams was present as recording secretary. Robin Glascock was present to
report on closing the achievement gap as documented in the “KDE Closing the
Achievement Gap” report.
Call to Order/Welcome: Mr. McIntire called the meeting to order at 4:30 p.m.
Approval of the Agenda: Mr. McIntire asked that the August 20th, 2014 agenda be
reviewed and considered for approval. Julie Lucky motioned to approve the agenda and
Kim Darnell seconded the motion. The August 30th, 2014 meeting agenda was approved
by consensus of the council.
Approval of Minutes: The council reviewed the minutes from the July 29th, 2014
meeting. Erin Butler motioned to approve the minutes and Julie Lucky seconded the
motion. The July 29th, 2014 minutes were approved by consensus of the council.
Principal’s Report:
CSIP Update-GAP Report- Two groups of students are targeted for the Achievement
GAP report. These groups are free & reduced lunch students and Special Needs students.
Each school must compile data and strategies insuring steps are being taken to narrow the
gap of achievement for these two groups. Page (3) summarizes; (1) school’s climate and
culture, (2) strategies that were implemented to close the achievement gap, (3) barriers
that prevent the school from closing gap, (4) how the district and school collaborated to
ensure that the achievement gap was addressed and (5) process to involve teachers,
leaders, and other stakeholders to review the CSIP and its progress to close the
achievement gap.
Ms. Glascock emphasized that reading strategies had been implemented. The Moby Max
Program had been purchased to aide with this particular strategy. Also, the
administrators meet with 8th grade students before test to encourage them to do well
during test. These two areas help improve students’ reading scores.
The district purchased the MAP Program which is given to students in 3 subjects three
separate times a year (9 times of testing). The district has also set up vertical meetings
with departments three times a year.
One of the barriers to teachers is being unable to receive a list of free and reduced
students. These students can not be revealed in any way to teachers.
The Diagnostic Achievement Diagnostic is the last report in document and it was
reviewed with the council by Ms. Glascock detailing goals and strategies. In conclusion,
this report must be submitted by October 1st, 2014 and Ms. Glascock asked the council to
accept this report as the school’s submission. Kim Darnell made a motion to accept the
report, “KDE Closing the Achievement Gap” and Linda King seconded the motion. A
roll call vote was taken.
Mike McIntire- yes
Linda King- yes
Erin Butler- yes
Kim Darnell- yes
Mandy Denniston- yes
Julie Lucky- yes\
The report was approved by consensus of the council.
Textbook Allocation/Purchasing- Ms. Glascock informed the council that Harrison
County Middle School was allocated $30,000 for their textbook purchase plan. Math
department, Social Studies department, and the English department would be the areas
purchasing textbooks. This money can be used throughout the year. Textbook expenses
presented for approval thus far are; Math - $8000, Social Studies- $896.50, English$1049.97 for a total of $ 11,625.07. The remaining balance after these purchases is
$18374.93. Erin Butler made a motion to approve the purchase plan submitted and
Mandy Denniston seconded the motion. A roll call vote was taken.
Mike McIntire-yes
Linda King- yes
Erin Butler- yes
Julie Lucky- yes
Mandy Denniston- yes
Kim Darnell- yes
The purchase plan was approved by consensus of the council.
Recommendation for Hire ( 7M-Science- A small pool of teachers were interviewed in
late July for the 7th grade maroon team Science position. Jacqulyn Parsons was hired as
the new 7th grade maroon team Science teacher. Mr. McIntire asked for a motion to
approve the hiring of Jacqulyn Parsons as 7th grade Science teacher. Linda King made a
motion to hire Jacqulyn Parsons and Julie Lucky seconded the motion. A roll call vote
was taken.
Mike McIntire- yes
Linda King- yes
Erin Butler- yes
Julie Lucky- yes
Mandy Denniston- yes
Kim Darnell- yes
The council approved the hiring of Jacqulyn Parsons by consensus of the council.
2014-15 Meeting Dates (2nd Reading) Mr. McIntire presented the calendar for site base
meetings to the council members for approval. All meetings with the exception of
October will meet the 3rd Wednesday of the month. In October, with Fall Break
involved, the council will meet the 4th Wednesday. Mr. McIntire asked for a motion to
approve a 2nd Reading of the calendar for site base meetings for the 2014-2015 school
year. Julie Lucky made a motion to approve the calendar and Erin Butler seconded the
motion. A roll call vote was taken.
Mike McIntire- yes
Linda King- yes
Erin Butler- yes
Julie Lucky- yes
Mandy Denniston- yes
Kim Darnell- yes
The calendar for 2014-2015 (second reading) was approved by consensus of the council.
Cross-Country Club (New SAA Account) An additional account was added to the
middle school’s activity accounts called Cross Country Club. This club was created for
middle school students who participate on the high school cross country team. They will
raise funds to pay for middle school athletes registration fees for meets. Erin Butler made
a motion to approve this
Fundraisers: The following fundraisers were presented for approval by Mr. McIntire.
FFA- Pie Peddler/Little Caesars- Oct 21-Nov 18-To provide funds for yearly expenses,
bus travel, picnic & party supplies, prizes for meetings, jackets, etc
Volleyball- Concessions for tournament- Jan 2015- To help with the purchase of 8th grade
girls gifts, to help pay for banquet for team at the end of season. To help with the
purchase of balls or whatever we may need to continue a successful program.
Volleyball-Can You Spare $1.00- Nov 2014- to help pay for items needed to have
concessions at the tournament and to help pay for 8th grade gifts at the end of season.
Considered a direct sale.
Yearbook Sales- Nov 3- Nov 7th, Feb 2- Feb 6, online all year- To raise money to pay
for the yearbook , t-shirts, snacks, copy paper, scanner, printer, posters, camera supplies,
CD cards, sales receipts, etc.
Cross Country Club- Lap-a-thon-September 2014-To raise money for athlete race
registration 2014 season. (Middle school athletes) Considered a direct sale.
Cross Country Club –County Road Clean Up- September 2014- To raise money for
athlete race registration 2014 season (middle school athletes).
Music- Request for Business Donations- August – end of year- To raise money for repair
and maintenance of instruments ( 7001M Account ).
Athletic- Sports Gate Receipts- Scheduled home games for all year (2014-2015) - Raise
funds for athletic transportation and officials, equipment, and uniforms.
Library- Lost /damaged Library Book Charge- School year 2014-2015- To replace lost or
damaged books.
Mr. McIntire asked if there were any questions or comments regarding these fundraisers.
There were no questions and Mandy Denniston made a motion to approve all fundraisers
presented. Kim Darnell seconded the motion and a roll call vote was taken.
Mike McIntire- yes
Linda King- yes
Erin Butler- yes
Julie Lucky- yes
Mandy Denniston- yes
Kim Darnell- yes
All fundraisers presented were approved by consensus of the council.
Financial Reports SAA- The financial reports for HCMS Activity Funds (SAA) and
District Activity Funds (DAF) were distributed. Site Base Decision Making Funds
(SBDM) was not available at this time. Donna Williams, school treasurer, reviewed
important information about each report with council members. Members did not have
any questions or remarks.
Additions/Announcements/Adjournment:
There were no further additions or announcements and Mr. McIntire called for a motion
to adjourn the meeting. The meeting was adjourned by Mr. McIntire with consensus of
the council at 5:15.
Donna Williams
Recording Secretary