Sample School District
EMERGENCY RESPONSE PLAN
TABLE OF CONTENTS
I.
INTRODUCTION
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
II.
DISTRICT INFORMATION
A.
B.
C.
D.
E.
F.
G.
H.
*
III.
Purpose
Scope
Mission and goals
Definitions
Planning assumptions
Limitations
Direction and control
Training and practice
Crisis planning committee
Reviewing and updating emergency response plans
Community exposures
General school information
School district emergency chain of command, including administrator
phone numbers
School communication systems
Security systems and staff
Availability of school/room access (keys)
Availability of student information
Availability of bus rider information
Availability of hazardous chemical information
Area, site, and school building maps
COMMUNITY RESOURCES
A.
B.
C.
D.
E.
Local emergency service providers (law enforcement, fire, EMS) and
response times
Understanding the emergency service providers' actions:
The incident command system
Local emergency plans
Area hospitals
Clark County’s Inter-School District Mutual Aid Agreement
TABLE OF CONTENTS
1
Sample School District
EMERGENCY RESPONSE PLAN
IV.
SCHOOL DISTRICT EMERGENCY OPERATIONS
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
V.
The School District Incident Command system
Guidelines for the school administrators' initial actions in an emergency
situation
Designated school employee emergency response teams
Emergency guidelines for staff – emergency handbook flipchart
Emergency status (red/green) cards
Evacuation
Accounting for students
Accounting for staff and visitors
The unscheduled release of students
Providing information to the media and community
Emergency supplies
Using volunteers in emergencies
School bus emergencies
SCHOOL EMERGENCY RESPONSE TEAMS DUTIES & CHECKLISTS
A.
B.
C.
D.
E.
F.
G.
H.
I.
*
Purposes and lists of specific assignments
Training response teams
Storage of supplies needed for teams
First Aid Team
Search and Rescue Team
Fire, Utilities and Damage Assessment Team
Student/Parent Reunion Team
Student/Staff Supervision Team (Buddy Classrooms)
Support and Security Team
Related forms
Log for Release of Students in an Emergency
2
Sample School District
EMERGENCY RESPONSE PLAN
TABLE OF CONTENTS
VI.
AFTER THE EMERGENCY
A.
B.
C.
D.
E.
F.
G.
H.
*
VII.
CLARK COUNTY SCHOOLS EMERGENCY GUIDELINES
-
VIII.
Inform everyone that the emergency is over
Preserve the fire/crime scene
Direct staff and students what to do next
Deal with the emotional trauma
Send information home to parents
Document the incident and debrief
Learn from the incident
School Disaster Recovery Guidelines
School Disaster Recovery Guidelines
Current School Emergency Information System (SEIS) School
Information – key school emergency information
Bomb Threats
Suspicious Substance, Package or Device
Clark County’s Inter-School District Mutual Aid Agreement
SCHOOL-SPECIFIC EMERGENCY PROCEDURES
-
High School
Middle School
Elementary School
District Office
IX.
DRILLS HELD
*
EMERGENCY HANDBOOK FLIPCHART
3
Sample School District
EMERGENCY RESPONSE PLAN
I.
INTRODUCTION
A.
Purpose
The purpose of this plan is to identify emergency responsibilities for Sample
School District and its employees. This plan is intended to empower
employees in an emergency, and clarify emergency roles and response.
These guidelines are meant to be revised and expanded on to meet specific
needs. It is not intended as a rigid or restrictive plan.
B.
Scope
This plan provides a basic emergency response plan, recommended
emergency response teams, site-specific hazard vulnerabilities, employee
emergency procedures, training requirements, exercise procedures, and
employee and family disaster preparedness. This plan:
1.
Applies to all employees.
2.
Applies to all employees tasked to provide response assistance in an
emergency/disaster and describes actions to be taken in providing
immediate response assistance.
3.
Includes those actions and activities that support the school’s effort to
save lives, protect the health and safety of employees, and protect
school property.
C.
Mission and goals
1.
The mission of Sample School District in an emergency/disaster is to:





2.
The goals of Sample School District are as follows:
a.
b.
c.
D.
Protect lives and property
Mitigate the effects of a disaster
Prepare for emergencies and disasters
Respond to emergencies
Aid in recovery from disasters
Provide emergency response plans, services, and supplies for
all facilities and employees.
Coordinate the use of school personnel and facilities within the
school.
Restore normal services.
Definitions
4
Sample School District
EMERGENCY RESPONSE PLAN
1.
“Emergency” as used in this plan means a set of circumstances that
demand immediate action to protect life, preserve public health or
essential services, or protect property. In an emergency, existing
resources and capabilities are sufficient to cope with the situation.
2.
“Disaster” is defined as any incident which results in multiple human
casualties and/or disruption of essential public health services or any
incident which requires an increased level of response beyond the
routine operating procedures, including increased personnel,
equipment, or supply requirements.
3.
An emergency or disaster may be proclaimed by local government
jurisdictions or the Governor as authorized by state or local statute.
E.
Planning assumptions
The following assumptions are the basis of this plan:
1.
A single site emergency, i.e. fire, gas main breakage, etc, could occur
at any time without warning and the employees of the school affected
cannot, and should not, wait for direction from your local response
agencies. Action is required immediately to save lives and protect
school property.
2.
An emergency or disaster, such as an earthquake or hazardous
material incident, may occur with little or no warning with mass
casualties, destruction of property, and damage to the environment.
3.
Local and state government may be overwhelmed by a disaster.
Sample School District employees may be on their own for the first 72
hours or longer after a disaster.
4.
Government and relief agencies will concentrate limited resources on
the most critical and life-threatening problems.
5.
Assistance from other government and federal agencies will
supplement the State’s, but such assistance will take some time to
request and deploy.
6.
The first concern of Sample School District's employees will be for their
families’ safety.
7.
A spirit of volunteerism among school employees and other citizens
will result in their providing assistance and support to emergency
response efforts.
5
Sample School District
EMERGENCY RESPONSE PLAN
F.
Limitations
It is the policy of Sample School District that no guarantee is implied by this
plan of a perfect response system. As personnel and resources may be
overwhelmed, Sample School District can only endeavor to make every
reasonable effort to respond based on the situation, resources, and
information available at the time.
G.
Direction and control
In a major emergency or disaster, schools may be damaged or need to be
evacuated, people may be injured, and/or other emergency response may
need to be taken. These activities need to be organized and coordinated for
efficient management of the emergency response and/or the disaster
activities. To provide for the effective direction, control and coordination of a
response to an emergency/disaster, either single site or multi-incidents, the
school Incident Management Team will coordinate emergency response to
the incident and manage the activities of the school's Emergency Response
Teams.
H.
Training and practice
To ensure the best response in an emergency situation, staff will be trained in
their duties during an emergency situation. Although the training would be
primarily for staff, it will also involve students, substitutes, board members,
and volunteers.
This training and practice will include:
1.
2.
3.
4.
5.
6.
7.
Initial staff orientation and yearly inservices (at the beginning of each
school year) and periodically as needed
Emergency information included in substitute packets (to begin 9/03)
Student training in conjunction with drills
A variety of periodic in-school drills:
 Monthly fire/evacuation drills
 Quarterly earthquake drills
 Quarterly lockdown drills
Tabletop exercises twice a year
Off-site evacuation drills once a year
Joint training with emergency service providers, including tabletop
exercises, functional exercises, and full-scale drills
In addition, those with specific duties in emergencies (administrators and
emergency response teams) will receive yearly training in their roles.
6
Sample School District
EMERGENCY RESPONSE PLAN
I.
Crisis planning committee
The school district acknowledges the efforts of many people who assisted
with the process of emergency planning at Sample School District. The crisis
committee included:
Community personnel:







Fire department
Law enforcement
EMS
DEM
Hospitals
Red Cross
Utilities
School personnel:





J.
Superintendent
Principals
Transportation
Maintenance
Others?
Reviewing and updating emergency response plans
Every actual or simulated emergency (drill and other practice) will be
documented by the building principal or designee. Documentation will include
the date and time of the exercise, the type of exercise, results of the exercise,
and any recommendations for improvement. These summaries will be
maintained in this notebook.
This Emergency Response Plan will be reviewed at least yearly and updated
as needed. The district’s safety officer will to coordinate this plan update.
K.
Community exposures
Town name is primarily a residential and farming community. When local law
enforcement and fire department personnel were queried about special
hazards and vulnerabilities in the area of the schools, they identified #
community exposures that may impact Sample schools:
7
Sample School District
EMERGENCY RESPONSE PLAN
These exposures were considered in writing this Emergency Response Plan.
8
Sample School District
EMERGENCY RESPONSE PLAN
II.
DISTRICT INFORMATION
A.
General school information
Sample School District No.
Address
City, State Zip
Phone:
Fax:
Name, Superintendent
Total - # students; # staff
# sq. ft., built
Sample High School (Grades 9-12)
Address
City, State Zip
Phone:
Fax:
Name, Principal
# students; # staff
# sq. ft., built
Sample Middle School (Grades 6-8)
Address
City, State Zip
Phone:
Fax:
Name, Principal
# students; # staff
# sq. ft., built
Sample Elementary School (Gr K-5)
Address
City, State Zip
Phone:
Fax:
Name, Principal
# students; # staff
# sq. ft., built
A site map of the campuses and building floor plans follow this section.
9
Sample School District
EMERGENCY RESPONSE PLAN
B.
School district emergency chain of command and administrator
phone numbers
|
High School
|
Name
Principal
|
Name
Asst. Principal
or Teacher
|
Name
Teacher
Name
Superintendent
|
Name
Assistant Superintendent
|
|
|
Middle School
Elementary School
|
|
Name
Name
Principal
Principal
|
|
Name
Name
Asst. Principal
Asst. Principal
or Teacher
or Teacher
|
|
Name
Name
Teacher
Teacher
Administrator & designee phone numbers
Name
Title
School
School
Phone
District Office
Superintendent
District Office
Asst. Supt.
High School
HS Principal
High School
HS Teacher
High School
HS Teacher
Middle School
MS Principal
Middle School
MS Teacher
Middle School
MS Teacher
ES Principal
Elementary
School
Elementary
10
Cell Phone
Home Phone
Sample School District
EMERGENCY RESPONSE PLAN
ES Teacher
ES Teacher
School
Elementary
School
Maintenance
Main. Supr.
Transportation
Transportation
Supervisor
Food Services
Food Srvc Supr
C.
School communication systems
Daily between school communication is via telephone, with phone numbers
available in each school office, and by email. Within the school,
communication is via PA or intercom. The Schools also have telephones in
each classroom.
There are a limited number (four at each school) of two-way radios (walkietalkies used at recess) available, which could be used in an emergency.
Personal cell phones can also be used in an emergency.
(Where are personal cell phone numbers kept?)
*
Procedure for calling 911
Any staff member needing to call 911 may do so from any available telephone.
However, if the situation permits, the staff member may call the school office
and have the secretary do this. In any case, the school office should be
notified by the person calling 911 so that the responding emergency medical
vehicle may be met and escorted to the appropriate location by school
personnel.
D.
Security systems and staff
Sample schools have no dedicated security staff. The building administrator
is responsible for security in his/her building.
The schools and the district office have a building intrusion security system in
select areas (such as offices, computer labs, and music rooms). There are
also video monitoring cameras in several areas of the schools.
E.
Availability of school/room access (keys)
11
Sample School District
EMERGENCY RESPONSE PLAN
The following individuals have master keys to all school buildings: the
Maintenance Supervisor and Superintendent. Principals and custodians at
each school have master keys to all rooms in that school.
F.
Availability of student information
General information about students (emergency contacts, parent/guardian
names, home addresses, and phone numbers, etc.) is available on locator
cards in the school office and/or on clipboards with lists of every student by
classroom and parent contact information. (These lists are updated at least
quarterly.)
Classrooms have clipboards with a class list of students used to keep daily
attendance. Daily student attendance records are also found in each
respective school office. Another valuable source of student attendance and
contact information is the office secretarial staff.
G.
Availability of bus rider information
Sample School District schools serve students from
School bus schedules, including school starting and release times, bus
routes, and normal ridership can be found by calling the school office or the
transportation supervisor at (###-####). School office secretarial staff is
familiar with normal bus routes taken by most students in their building.
A bus ridership list (generated by WSIPC), that lists students by bus and
teacher with their home addresses, is available in a designated notebook in
the school office. During a school evacuation the school secretary is
responsible for taking this list.
H.
Availability of hazardous chemical information
Lists of hazardous materials at the school and their locations are available in
the school office?
*
Area, site, and school building maps follow
12
Sample School District
EMERGENCY RESPONSE PLAN
III.
COMMUNITY RESOURCES
A.
Local emergency service providers (law enforcement, fire, EMS)
and response times
Emergency service providers may include local, state, and federal law
enforcement, fire and emergency medical personnel. Local agencies respond
to the emergencies first, and solicit response from other agencies (through
interlocal agreements) as needed.
Following are the main local emergency service providers serving Sample
School District, and their normal emergency capabilities:
1.
Name County Sheriff's Office
The Name County Sheriff's office has # deputies patrolling the area, with a #minute average emergency response time to the schools. # additional
deputies could be available from ?. Name County Sheriff is part of a local
SWAT team, which could be mobilized in 45 minutes. The bomb squad
would have to come from Portland, with an estimated one-hour response
time.
2.
Name County Fire District #
This is a paid fire department manned 24 hours/day, with # firemen on duty at
any time, and a volunteer staff of up to # available. Normal emergency
response time with their # fire engines is # minutes to the schools. The
stations are located ?
3.
AMR (American Medical Response) Ambulance
This agency has # ambulances to transport up to # critically injured patients.
They have contracted with Name in location to provide up to # ambulances
within # minutes.
4.
Other agencies
Following are other local agencies that may be called upon to provide
assistance in an emergency.
City/County Agency
Emergencies – 911
Center
Phone Number
911
County Fire District (nonemergency #)
Assists with:
Obtaining proper emergency
response
Fires, chemical spills, medical
emergencies
13
Sample School District
EMERGENCY RESPONSE PLAN
County Sheriff
(non-emergency #s)
Bomb threats, weapon
incidents, crowd control, traffic
control
Transportation of medical
patients
American Medical
Response Ambulance
(non-emergency)
Dept of Emergency
Management
Coordinates state-wide
emergency response and
FEMA reimbursement
Water problems and electrical
problems
Sewer and waste water
problems
Gas problems
Building inspections, assessing
bldg. damage
County PUD
County Sewer
NW Natural Gas
County Community
Development - Building
Division
Health District
Children’s System of Care
Disease control, health issues
Mental health crisis line –
emotional trauma, suicide
Emotional support for crisis
Trauma Intervention
Program (TIP)
B.
Understanding emergency service providers’ actions:
The Incident Command System (ICS)
At times it may become necessary for schools and emergency service
providers to work in collaboration, either on school property and/or at school
functions. In such circumstances, it would be beneficial for all involved
parties to have a common language and practices for a consistent response.
The Incident Command System is an organized response system used by law
enforcement and fire departments to handle emergency incidents. ICS
evolves from the first responding officers or unit and, as the situation dictates,
can grow to include several emergency service providers and many
personnel.
Once on the scene, law enforcement or fire department personnel will
assume and retain operational control of the situation (handling the incident),
and school district personnel (in cooperation with the Incident Commander)
remain responsible for controlling and accounting for students and staff, thus
forming a unified command system. School personnel can assist the Incident
Commander by providing information and resources as needed, and allowing
the officer to function uninterrupted.
14
Sample School District
EMERGENCY RESPONSE PLAN
ICS is a modular and expandable organization with a specific chain of
command. Responding individuals (from any emergency service provider or
school district personnel) are assigned specific, predetermined
responsibilities to address the emergency by the Incident Commander.
The Incident Commander - The senior officer in the first emergency service
provider unit on the scene (fire or sheriff) takes charge of the overall operation
until relieved by a more senior officer when s/he arrives. The Incident
Commander (the “oversee-er”) has overall responsibility for the incident, and
sets and adjusts objectives and priorities throughout the incident.
The Incident Commander establishes and remains at the Command Post,
which is in a safe, central location away from the affected area. The Incident
Commander and Command Post are clearly designated (with vests and/or
signs). Those responding to the emergency (who have been trained in ICS)
will be assigned duties according to the incident command system delineated
briefly below.
The Incident Commander has up to three staff people at the Command Post
functioning in these roles:



The safety officer - ensures the safety of responding personnel
The liaison officer - coordinates the response of multiple agencies
The public information officer - handles the media
The Incident Commander assigns the following other functions as staff arrive:





Operations section chief- the “doers;” directs those who actually mitigate
the disaster
Planning section chief - intelligence; collects necessary information to
handle the incident – they track everything and look ahead for future
issues
Logistics section chief - the “getters”; arranges for necessary supplies and
equipment
Finance section chief - tracks costs during a disaster
Historian - keeps a log of what happens - who did what and when
Important Note: In an emergency situation at a school, the superintendent or
designee functions as the Incident Commander until law enforcement or the
fire department arrive. Once on the scene, law enforcement or the fire
department become responsible for handling the incident; school district
personnel (in cooperation with the Incident Commander) are still responsible
for controlling and accounting for students and staff and assisting with
building specific issues.
C.
Local emergency plans
15
Sample School District
EMERGENCY RESPONSE PLAN
For more information about the community's emergency plans, please see the
county's "Mass Casualty Incident Plan Protocol," available from the Clark
County Department of Emergency Management (phone #737-1911).
D.
Area hospitals
Following is a list of hospitals to which injured persons may be taken:
Hospitals
Southwest Washington
Medical Center
&
Memorial Health Center
Legacy Emanuel Children’s
Hospital
Legacy Good Samaritan
Hospital
Adventist Medical Center
E.
Location
400 NE Mother
Joseph Place,
Vancouver &
3400 Main Street,
Vancouver
2801 N
Gantenbein
Avenue, Portland
1015 NW 22nd
Avenue, Portland
10123 SE Market
Street, Portland
Phone Numbers
(360) 256-2000
(# for both locations)
(360) 695-1281
(800) 227-5726
(360) 699-4488
Clark County Inter-School District Mutual Aid Agreement
In 2002, Clark County public schools, through the Clark County Safe Schools
Task Force, developed an ”Inter-School District Mutual Aid Agreement” that
would facilitate the loaning of personnel, equipment, and supplies in the event
of an emergency in a Clark County school. (It was modeled after an
agreement currently in use by other governmental agencies.) All nine public
school districts and two state schools in Clark County signed this agreement.
A copy of this document can be found in section VII. “Clark County Schools
Emergency Guidelines.”
16
Sample School District
EMERGENCY RESPONSE PLAN
IV.
SCHOOL DISTRICT EMERGENCY OPERATIONS
A.
The School District Incident Command system
1.
School district emergency chain of command:
|
High School
|
Name
Principal
|
Name
Asst. Principal
or Teacher
|
Name
Teacher
2.
Name
Superintendent
|
Name
Assistant Superintendent
|
|
|
Middle School
Elementary School
|
|
Name
Name
Principal
Principal
|
|
Name
Name
Asst. Principal
Asst. Principal
or Teacher
or Teacher
|
|
Name
Name
Teacher
Teacher
District office roles in a school emergency
Following are roles of key staff in the district office:
Position
Superintendent
Assistant Superintendent
District office support staff
Title?
Maintenance Supervisor
3.
Role
Remains at district office (or other
designated location) to coordinate
communication with the media and
community
Relieves the principal at the incident
command post
Mans telephones and provides other support
for the schools as directed
Coordinates volunteer response
Responds to the incident command post
and/or to the school to assist as needed with
facility issues
The School Incident Commander
17
Sample School District
EMERGENCY RESPONSE PLAN
When the emergency agency (law enforcement or fire) responds to the scene
and assumes command, a unified command structure would probably be
established, and the principal of the affected school or his/her designee
becomes the district’s liaison with emergency responders (until relieved by
the assistant superintendent). The principal or designee responds to and
becomes part of the Command Post (which is usually located away from the
school). S/he will communicate all pertinent information from the schools.
Law enforcement or fire department personnel will assume and retain
operational control of the situation (handling the emergency incident), and
school district staff remains responsible for controlling and accounting for
students and staff (in cooperation with the fire/law enforcement Incident
Commander).
4.
The School Incident Management Team
The school incident management team is responsible for organizing and
coordinating the school's response activities in a major emergency or disaster
in or affecting the school. They direct facility evacuation, organize assembly
sites, determine if all employees and students are accounted for, and direct
all school emergency response team activities.
The in-school incident command center will be at the school office or
gymnasium, unless the situation warrants otherwise.
The School Incident Management Team consists of (at a minimum):
Role
School Incident
Commander
Employee
Principal (or
designee), until
relieved by the
Assistant
Superintendent
School Administrator
Other principal or
designed teacher
School secretary
(or designee)
Communications/
Scribe
5.
Function
Liaison with emergency
responders (at the
Command Post); once
relieved, the Principal
become the School
Administrator
Directs school
emergency response
Communication for
School Administrator and
recorder of school
emergency actions
Possible Incident Command Post locations
School
Primary Incident
Command Post
18
Alternate Incident
Command Post
Sample School District
EMERGENCY RESPONSE PLAN
High school
Middle school
Elementary school
B.
Guidelines for the school administrators' initial actions in an
emergency situation
The first 15 minutes of any emergency incident are usually chaotic and are
often handled by school staff without outside assistance. Immediate priorities
should include:
1.
ASSESSMENT - Quickly find out what is happening
An immediate, quick evaluation of the situation by the administrator to
determine:
*
*
*
*
Who reported the emergency, and exactly what did s/he say?
What is the threat/danger(s)?
What persons and areas are affected?
What needs to be done first to protect people and property?
Initiate initial necessary action. (See “Containment,” section 4 below.)
Delegate everything that you can to others.
Note: The administrator charged with handling the incident must keep OUT
of the danger area. Other persons can be sent to evaluate the situation, if
needed, but should be sent in pairs. (Use Emergency Response Teams as
needed.).
2.
NOTIFICATION - Get outside help on the way
*
Assign a person (the Communications/Scribe) to call 911 if needed.
Have her patiently answer all the 911 operator’s questions, and stay on
the phone until directed to hang up. Tell the 911 operator which
building entrance the emergency crews should respond to and where
the emergency is located.
*
The principal (or designee) or assistant superintendent will meet the
police/fire department/ambulance and connect with the lead officer.
S/he should be clearly identified by wearing the blue vest.
3.
COMMUNICATION - Let everyone at school know what they
should do
*
Direct and assure staff so that no one moves into the danger area and
they remain calm.
19
Sample School District
EMERGENCY RESPONSE PLAN
*
Decide if a P.A. announcement needs to be made. If yes, delegate it.
Announce (or otherwise relay) what staff and students are to do and
where to go to keep out of the danger area. Use very basic language
and simple directions (such as “there is an intruder in the south wing lock room doors”). Make sure all occupied areas - portables and
outside areas – get the same message. Remind staff to use red and
green status cards. You may have to use alternative means of
communications (besides the P.A. system) - such as phones,
intercoms, bells, bullhorns, or runners.
*
Alert the district office and other school administrators of the situation.
(Normal between school communications is via telephone, with phone
numbers available in each school office.)
Note: The Sample School District has a limited number of two-way
radios at all schools to facilitate daily communication, which can be
used in an emergency. These radios may be assigned to the
administrators (or designees), the school offices, maintenance
supervisor, or other areas (such as the evacuation sites).
4.
CONTAINMENT - Keep the situation from worsening
To prevent further injury, relocate those in immediate danger if possible.
*
How can those in danger be best protected? How is this accomplished
most rapidly?
*
How does the building(s) need to be secured to prevent further
damage/injury?
*
Decide whether to:
a.
Stay put, by initiating either
i.
Shelter-in-place, or
ii.
Lockdown
-ORb.
Evacuate, either
i.
On site, or
ii.
To a remote site off campus
*
If evacuation is needed, delegate the responsibility:
 Tell staff where to evacuate to (if other than designated fire drill
areas) and routes to take.
 Assign someone to ensure that evacuation routes are safe and the
assembly sites are free of hazards and accessible (unlocked).
 Once evacuated, account for all students, employees and visitors.
20
Sample School District
EMERGENCY RESPONSE PLAN
*
Assign someone to document the release of students (time, student
name, person released to).
5.
MEDICAL AID - provide medical assistance
*
If medical care is needed, find out where and how many are injured,
and determine if it is safe to send staff into that area. (Use the Search
& Rescue Team for this.) Activate the First Aid Team.
*
Designate someone to keep a list of who is sent for emergency
medical treatment (via what means of transport, to where, and by
whom first aid was administered).
6.
ESTABLISH A SCHOOL INCIDENT COMMAND CENTER
*
Staff and equip the school incident command center. (This will be at
the school office or gymnasium, unless the situation warrants
otherwise.)
*
Until outside resources respond, determine what in-house resources
are available to assist with this incident. Determine which Emergency
Response Teams are needed based on information available.
Emergency Response Teams can include the following:
Team
First Aid Team
Search and Rescue Team
Fire/Utilities/Damage
Assessment Team
Student Parent Reunion Team
Student/Staff Supervision
Team (buddy classrooms)
Support and Security Team
Function
Offers basic first aid for those injured
Searches for missing or trapped people
Contains minor fires in a disaster; turns off
utilities if needed; assesses facility damage
Reunites parents and students and prepares
school for dismissal of students
Provides for management of students so key
staff members may leave students and join
emergency teams
Provides security and sheltering
Teams should be activated using a P.A. announcement (or other means of
communication). See the Emergency Response Team section at the end of
this plan for specific team duties and lists of team members.
*
*
*
Assign personnel to teams and note times of assignment
Distribute checklists to teams
Ensure necessary equipment is provided to teams
7.
AFTER THE FIRST 15 MINUTES
21
Sample School District
EMERGENCY RESPONSE PLAN
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
C.
Document emergency actions and decisions.
Determine who will handle the responding media.
In a volatile emergency situation, ensure an accounting of the students
and staff who are there (and not there) every 15 minutes.
Provide regular (every 15 minutes) updates to staff, telling them what
you expect them to do.
Reassess and reevaluate the situation based on information received
every 15 minutes.
Report updates to the Command Post regularly (unless in constant
radio communication).
Assign a team to check on building security.
Assign a team to check on the building’s condition.
Assign a team to check on the status of all assigned personnel.
Once temporary evacuation sites are designated, use the local media
to announce where the students will be sent and how parents can pick
them up.
For emergencies not originating at the schools (weather, crime, etc.),
use TV and radio to receive up-to-date information.
Determine further actions to be taken to ensure reduction of injury and
preservation of property (closing off areas, relocating people, etc.).
Determine the status of all affected persons: those with minor injuries,
serious injuries, and fatalities; those trapped and rescued. (List names
of persons deceased or missing.)
Designated school employee emergency response teams
The purpose of the employee Emergency Response Teams is to assist the
School Incident Commander managing the incident, and to provide care for
Sample School District employees, students and visitors in the event that
normal emergency services are not available or are delayed due to a disaster.
Refer to the Emergency Response Teams section (see section V) for more
details on specific duties and assignments. Those serving on teams will be
trained annually to perform their designated emergency functions.
Buddy classes are needed to assist with managing students so key staff
members may leave students and join emergency response teams. Refer to
the Emergency Response Teams section (Student/Staff Supervision Team)
for a listing of the designated buddy classes.
D.
Emergency guidelines for staff – emergency handbook flipchart
General guidelines for staff, outlining what to do in an emergency, is readily
available through the Emergency Handbook flipchart that is located in the
office and in each classroom. (A copy of this flipchart is included in the back
22
Sample School District
EMERGENCY RESPONSE PLAN
of this notebook.) The district's “Emergency Response Plan” is located in
each school office, at the district office, and the maintenance shop.
E.
Emergency status (red/green) cards
Clark County schools, including Sample School District, use a red and green
emergency status cards system to communicate the status of students and
staff in an emergency situation. These red and green laminated cards are
kept on clipboards in classrooms with student rosters. They are intended to
be displayed on, at, or under a classroom doorway in an emergency to give
emergency responders quick visual access to the safety of persons in
classrooms. In an evacuation, these cards are intended to be carried on
clipboards and used to provide quick communication in a large open area (to
focus where assistance is needed promptly).
Following is the meaning of these red and green cards:
1.
2.
*
F.
A GREEN card means that there is:
a.
No threat, and
b.
All students are accounted for, and
c.
There are no injuries.
A RED card means that there is either:
a.
An identified threat in the room, or
b.
All students have not been accounted for, or
c.
Someone is injured.
NO card displayed in an occupied area will be viewed as a threat by
law enforcement.
Evacuation
If evacuation from the building during the emergency is required, this must be
ordered by a school official and/or directed by the Incident Commander at the
Command Post. No one should leave a “safe” area without this direction,
which will include a specific location to go to, and a designated route of travel.
1.
The following student evacuation areas have been identified:
a.
On the school site
School to be
evacuated
High school
Middle school
Elementary school
Primary school
evacuation site
23
Alternate school
evacuation site
Sample School District
EMERGENCY RESPONSE PLAN
b.
Off-campus
School to be
evacuated
High school
Middle school
Elementary school
Primary off-campus
evacuation area
Alternate off-campus
evacuation area
Once temporary evacuation sites are designated, inform parents where the
students are sent, and when and how parents should come to pick them up
as described below.
c.
Contacts for off-campus evacuation facilities
Following are possible sites to house students and staff (with contact
information) should off-campus evacuation be needed:
Possible
Evacuation Site
Address
Phone No.
Contact Name
d.
Routes of travel by foot for off-campus evacuation areas
i.
High school students/staff
(Provide exact directions)
ii.
Middle school students/staff
(Provide exact directions)
iii.
Elementary school students/staff
(Provide exact directions)
2.
Special considerations for evacuations
a.
Students needing special assistance in an emergency
Employees and students who may need special considerations to
evacuate should be evacuated according to the pre-determined plan.
24
Sample School District
EMERGENCY RESPONSE PLAN
i.
Mobility impaired
(Specify plan)
ii.
Other disability
(Specify plan)
iii.
Language barriers
(Specify plan)
b.
Medications
Student medications retained by the school, and kept in a locked file
cabinet in the school offices, will be taken with the students when
evacuating the school by the following staff member:
Affected school
Designated person to remove and be
responsible for medications
High school
Middle school
Elementary school
G.
Accounting for students
Accurate student records and complete student rosters are needed in an
emergency situation to:




Help account for students (where they might be) to ensure all are safe
Provide necessary medical information for the welfare of the student
Notify parents with the student's location
Determine to whom the student can be released
General information about students (emergency contacts, parent/guardian
names, home addresses, and phone numbers, etc.) is available on locator
cards or on lists in the school office of the school that the student is attending.
Once emergency action is initiated (evacuation or lockdown), attendance will
be taken by teachers and reported to the school administrator. This can be
done by telephone, email, runner, or the use of red/green emergency status
cards.
H.
Accounting for staff and visitors
25
Sample School District
EMERGENCY RESPONSE PLAN
Teachers (certificated staff) have assigned duties with students in an
emergency and are accounted for when accounting for students. Classified
staff will be accounted for by a designated person:
Affected school
Designated person to account for
classified staff
High school
Middle school
Elementary school
The school secretary will take the visitor sign-in list and account for all visitors
after evacuating.
I.
The unscheduled release of students
A written log will be kept (by whom?) of the students and staff sent for
emergency medical care - who they are, what ambulance or other
transportation took them, and to what medical facility they were transported.
This will be shared regularly with the Command Post and the family
assistance center (parent holding area).
Once the emergency has subsided to the point that students will be released,
and it is decided to release students prior to normal dismissal times, records
will be kept by the Student Parent Reunion Team detailing what student was
released and to whom using the “Log for Release of Students in an
Emergency” form. Bus ridership lists will be used to account for students sent
home by school bus.
Staff will help keep students together so that students do not leave the
grounds without going to the designated release center and being checked
out.
It is estimated that if there were a community-wide disaster, #% of the Sample
students would be picked up by a parent or designated person by 7 p.m. (or
within 12 hours of the incident). Planning is based on this assumption.
1.
Student/parent reunification areas (family assistance centers)
A separate area (apart from the incident Command Post and away from the
media location) will be designated to direct and contain parents until they can
be reunited with their children. Information on student releases should be
communicated with parents in this area, and a log of student releases kept.
The Student/Parent Reunion Team will staff this area.
The designated student/parent reunification areas for Sample School
District (unless the situation dictates otherwise) are as follows:
26
Sample School District
EMERGENCY RESPONSE PLAN
a.
On the school site
Affected school
Primary on-site
student/parent
reunification area
Alternate on-site
student/parent
reunification area
Primary off-campus
student/parent
reunification area
Alternate off-campus
student/parent
reunification area
High school
Middle school
Elementary school
b.
Off-campus
Affected school
High school
Middle school
Elementary school
J.
Providing information to the media and community
1.
Media areas
News media representatives will most likely arrive promptly and want as
much information as possible, attempting to interview whomever they can
(staff, students, and parents). Direct them first to the Command Post, where
the Assistant Superintendent (or designee) should be able to assist them.
Mutually agreed upon press releases will be made as needed by the
Superintendent and the Incident Commander (or their designees). NO
OTHER STAFF MEMBER SHOULD TALK TO THE PRESS DURING THE
INCIDENT.
A designated area for media away from the Command Post, the incident
area, and students/parents should be established. The designated media
area for Sample School District is the Sample School District office, unless
otherwise directed by the Command Post.
Affected school
High school
Middle school
Elementary
school
Primary media area
27
Alternate media area
Sample School District
EMERGENCY RESPONSE PLAN
2.
Communication with parents
In an emergency situation, parents will naturally be concerned about the
safety and welfare of their children. The school will be inundated with phone
calls, and parents/family will come to the scene. The School Administrator
will instruct those answering telephones what information to share with
callers. The Superintendent will provide student release information to the
news media as soon as possible.
Use the following systems to relay information about the emergency,
especially where, when, and how parents can pick up their children:






Flashnews network (accessed via secure internet, phone or fax)
School snowline (parent phone calling tree)
District internet site
Phone message machine on school phone-in system
TV stations
Radio stations
If needed and as directed by the principal, teachers will call parents directly
from their classrooms or can activate the parent phone call tree.
3.
Parent privacy areas
A private away for other areas should be designated for parents and family of
students (and staff) killed or seriously injured in the emergency. Trained staff
(such as counselors) will staff this area and assist police/fire chaplains as
needed.
The designated parent privacy areas for Sample School District (unless the
situation dictates otherwise) are as follows:
Affected school
Suggested on-site
location for parent
privacy
High school
Middle school
Elementary school
28
Suggested off-site
location for parent
privacy
Sample School District
EMERGENCY RESPONSE PLAN
K.
Emergency supplies
1.
Administrators’ emergency packs
Describe or include a statement that says:
Sample School District plans to identify emergency supply needs for
administrators by 9/03 and obtain these supplies by 3/04.
2.
Emergency response team supplies
Describe or include a statement that says:
Sample School District plans to have their emergency response teams
adequately equipped (according to the guidelines that follow) by 9/04.
3.
Room grab and go kits
Describe or include a statement that says:
Sample School District plans to identify emergency supply needs for room
grab and go kits by 9/04 and obtain these supplies by 9/05.
4.
Comfort kits
Describe or include a statement that says:
Sample School District plans to have comfort kits (containing non-perishable
snacks, drinks, toys, and pictures of family) for younger children available in
the Primary and Elementary schools by 9/04.
5.
Other available emergency equipment/supplies
There are limited emergency supplies in the schools:
Survival Assets
Days of Food
Days of Water
Blankets
First Aid Equipment
Search & Rescue
Equipment
Flashlights
What is available
3 days of feeding students/staff are kept in the
kitchen at the Elementary School
no bottled water, some fluids in kitchens and
pop machines
2 blankets in each school office
first aid kits in school offices
none; some tools are available in the
maintenance shop
one in the school office
29
Sample School District
EMERGENCY RESPONSE PLAN
Batteries
Sanitary Equipment
none
none
(trash cans and plastic garbage liners can be
used as makeshift toilets [privacy needs to be
considered])
Sample School District plans to identify emergency supply needs by 9/03 and
obtain these supplies by 3/04.
L.
Using volunteers in emergencies
1.
Community volunteers
In an emergency situation at school, community members will want to assist.
Volunteer efforts will be coordinated by the position? (or designee) from the
Sample School District office. No one will be allowed into a school or
evacuation site in an emergency without the approval of the Superintendent
or a Principal.
2.
Involving the faith community
Ministers and other members of the faith community are a valuable resource
in an emergency situation. They should also report to the Sample School
District office for assignment.
3.
Students helping students
(To be developed by 9/04.)
M.
School bus emergencies
Include procedures or describe:
1.
2.
3.
4.
Bus accident
Incident on the bus
Emergency transportation of students
Community incident affecting the school bus
*
Current School Emergency Information System (SEIS) School
Information – key school emergency information
*
Clark County Schools Emergency Guidelines:
Bomb Threats
Suspicious Substance, Package or Device
30
Sample School District
EMERGENCY RESPONSE PLAN
31
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
V.
SCHOOL EMERGENCY RESPONSE TEAMS DUTIES & CHECKLISTS
A.
Purposes and lists of specific assignments
1.
DESIGNATED EMPLOYEES SERVING ON EMERGENCY
TEAMS
Team & Function
High School
Incident Management
Team
Organizes and coordinates
the district's emergency
response, directs facility
evacuation, coordinates
volunteer response
First Aid Team
Offers basic first aid for
those injured
Search and Rescue
Team
Searches for missing or
trapped people
Fire/Utilities/ Damage
Assessment Team
Contains minor fires in a
disaster; turns off utilities if
needed; assesses facility
damage
Student/Parent
Reunion Team
Reunites parents and
students and prepares
school for dismissal of
students
Support and Security
Team
Provides security and
sheltering
32
Middle School
Elementary
School
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
2.
STUDENT/STAFF SUPERVISION TEAM - BUDDY
CLASSROOMS ASSIGNMENTS:
Function: Provides for management of students so key staff members
may leave students and join emergency response teams
School
Grade or
Area
High School
High School
High School
High School
12th
11th
10th
9th
Middle School
Middle School
Middle School
8th
7th
6th
Elementary school
Elementary school
Elementary school
Elementary school
Elementary school
Elementary school
5th
4th
3rd
2nd
1st
Kinder.
B.
Staff Member to be
Released
Buddy Classroom
to Care for
Students
Training response teams
Those serving on designated emergency response teams will be trained
for these duties at least annually. The building principal will arrange for
this training.
C.
Storage of supplies needed for teams
Supplies for the emergency response teams will be kept at the school
office in designated containers unless specified otherwise.
Sample School District plans to have their emergency response teams
adequately equipped (according to the guidelines that follow) by 9/04.
33
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
D.
FIRST AID TEAM
In case of a major emergency or disaster, schools may be without normal
emergency medical services. First aid stations may be relocated to areas that
have sustained less damage or are more accessible. This plan provides for
limited first aid services to be provided by selected personnel when other public
and private services are unable to respond or are overwhelmed during a disaster.
School personnel will be prepared to provide first aid services to the extent of
their individual certification or training, not to surpass “basic life support.” Basic
life support means non-invasive emergency medical services requiring basic
medical treatment skills.
An onsite first aid station will be established at a safe location. The injured will
be found and moved to the first aid station if possible. In the event of mass
casualties, triage will be performed. Triage is defined as the sorting of patients
into categories of priority for care based on injuries and medical emergencies.
Directions for performing triage follow.
The Incident Management Team will activate the First Aid Team when needed.
First Aid Team Leader (TBA):
First aid station site (TBA):
Time assigned:
Supplies that may be needed:




ID vests
first aid supplies
blankets, sheets
paper, pens, clipboards
34
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
D.
FIRST AID TEAM
To ensure First Aid Team effectiveness, the Incident Management Team
will:
1.
2.
3.
2.
4.
5.
6.
Establish a first aid station in a safe location, depending on the extent of
the disaster or emergency.
Identify and organize personnel present at the school with emergency first
aid, CPR, and medical knowledge into a team. Form teams of at least two
persons per team.
Designate the person with the most skill, training, or medical certification
as First Aid Team leader.
Brief the First Aid Team on the situation and assign duties. Remind them
to use infection control precautions to protect themselves.
Ensure the acquisition and maintenance of health and medical supplies
and equipment (such as first aid kits, blankets, etc.). Coordinate the
transportation of health and medical supplies, equipment and personnel.
Equip team members with writing materials.
Establish a means of communication with the Command Post. Remind
teams to check in every 15 minutes.
Establish, if necessary, an emergency shelter for victims, employees, and
rescuers.
The First Aid Team will:
7.
8.
9.
10.
11.
12.
13.
14.
The First Aid Team Leader will direct and coordinate the efforts of the First
Aid Team in triage and treatment of the injured. (See Triage Guidelines.)
Provide care for the injured to the extent of their abilities.
Coordinate care with professional emergency medical service providers, if
possible.
Request medical transportation services for the injured or deceased. If
the disaster effects make normal means of medical transport unavailable,
provide transportation using private vehicles.
Identify and record the disposition of the injured, the deceased, and their
belongings.
Maintain communications with responding emergency medical services
providers, and the Command Post.
Provide appropriate measures for the dead.
All team members are to report to the Command Post when duties are
completed.
Document all activities and findings of the team.
D.
FIRST AID TEAM
35
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
TRIAGE GUIDELINES (To be included as part of first aid team guidelines)
Triage is defined as the sorting of patients into categories of priority for care
based on injuries and medical emergencies. This process is used at the scene
of multiple-victim disasters and emergencies when there are more victims than
there are rescuers trained in emergency care.
Incidents that involve large numbers of casualties and a delay in the response
time of emergency medical services require a special form of triage. The
modified triage system that is in most common use is the S.T.A.R.T. (Simple
Triage And Rapid Treatment) Plan. In this plan, patients are triaged into very
broad categories that are based on the need for treatment and the chances of
survival under the circumstances of the disaster. These categories are listed
below.
TRIAGE Priorities
(From 1st Responder, Second Edition, J. David Bergerson, 1987)
Highest Priority
Airway and breathing
difficulties
Cardiac arrest
Second Priority
Burns
Uncontrolled or suspected
severe bleeding
Lowest Priority
Fractures or other injuries
of a minor nature
Major multiple
Obviously mortal wounds
fractures
where death appears
reasonably certain
Back injuries with or Obviously dead
without spinal cord
damage
Severe head injuries
Severe medical problems
Open chest or abdominal
wounds
Severe shock
BE SURE THAT THOSE RENDERING FIRST AID USE INFECTION CONTROL
PRACTICES FOR THEIR PROTECTION WHILE OFFERING FIRST AID
Infection control practices include regular hand washing, barrier precautions
(gloves, masks), protection for rescue breathing, and precautions to prevent
injuries from sharps (needles, scissors, and other sharp instruments).
E.
SEARCH AND RESCUE TEAM
36
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
In the event of a major emergency or disaster involving damage of buildings,
school personnel may be required to perform light urban search and rescue to
find missing or trapped students or staff. Any major search and rescue
operations must be performed by trained search and rescue teams provided
through local/state government. However, limited immediate emergency search
and rescue can be performed by school personnel.
Duties of the Search and Rescue Team may include the following:








Conduct primary and secondary searches of school.
Rescue trapped victims where possible.
Report location of victim(s) to First Aid Team if rescue cannot be
accomplished.
Document rescue activities and victim information.
Look for obvious problems as search is done: structural damage, hazardous
material spills, etc.
Record nature and location of observed problems on checklist.
Report imminent danger to Search and Rescue Team leader when feasible.
Mark areas of search to avoid duplications and oversight.
The Incident Management Team will activate the Search and Rescue Team
when needed.
Search and Rescue Team Leader (TBA):
Time assigned:
Supplies that may be needed:
 ID vests
 building floor plan
 tools
 hard hats, gloves, flashlights
 pre-written signs
*
*
*
*
*
37
paper, pens, clipboards
master keys
whistles
sheets to cover person or bodies
barrier tape
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
E.
SEARCH AND RESCUE TEAM
To ensure Search and Rescue Team effectiveness, the Incident
Management Team will:
1.
2.
3.
Designate the person with the most skill and training as the Team Leader.
Form teams of at least two persons per team.
Establish a means of communication with the Command Post. Remind
teams to check in every 15 minutes.
Provide relevant information needed for the team to do the assigned job
(status of persons, the school, possible hazards, effected areas, etc.).
Equip team members with hard hats, gloves, and tools as needed.
Review safety guidelines.
Equip team members with building maps and writing materials.
4.
5.
6.
The Search and Rescue Team will:
7.
Briefly plan a strategy and divide duties. Establish a search plan. Divide
the school into manageable areas prior to starting to search. Use a floor
plan area map or a sheet of paper to identify the sections searched and
the problems encountered. Mark the areas searched.
Communicate findings with the Command Post at least every 15 minutes.
Record the positions of the unconscious or dead for identification
purposes. Note any identifying objects found with each person.
Make every effort to find victims. Call out, use a whistle, or otherwise
announce the presence of the team so that trapped victims can respond to
notify them of their location.
Move victims carefully to avoid further injury. Take those with injuries to
the first aid station. Remove the dead to a temporary or permanent
morgue.
Care for the dead respectfully: cover bodies, avoid mutilation, and collect
and preserve identification (clothes, watches, purses, wallets, and the
like). Log names.
Conduct a second search after all first search victims have been cared for
and moved. Record building damage and observations.
All team members are to report to the Command Post when duties are
completed.
Document all activities and findings of the Search and Rescue Team.
This should include areas searched, victims found, damage noted, times,
team members, etc. Information regarding victims must be reported to
Command Post.
8.
9.
10.
11.
12.
13.
14.
15.
F.
FIRE, UTILITIES, AND DAMAGE ASSESSMENT TEAM
38
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
In the event of a disaster, schools may have damage causing fires, gas leaks,
water line ruptures, downed power lines, other utility problems, as well as
building damage. This plan provides for limited fire suppression, utility services,
and initial damage assessment to be provided by selected school personnel
when other public and private services are unable to respond or be contacted
during and after the event.
Designated employees will conduct only initial building assessments of school
buildings. As no Sample School District personnel are trained in Applied
Technology Council #20 techniques of building damage assessment, a thorough
evaluation of building damage will be conducted by a trained professional (such
as a professional engineer) to determine the safe occupation by students and
staff. When in doubt, the building is to be evacuated and closed.
Duties of the Fire, Utilities and Damage Assessment Team may include the
following:
 Provide evaluation of fire outbreaks and dangers.
 Provide minimal fire suppression.
 Provide evaluation of dangers and deficiencies of utilities and shut-off
precautionary measures if needed.
 Conduct rapid building assessment of all floors and facilities.
 Close building or cordon off all dangerous areas.
 Document building damage.
 Request professional help as needed.
The Incident Management Team will activate the Fire, Utilities and Damage
Assessment Team when needed.
FUDA Team Leader (TBA):
Area(s) to be assessed (TBA):
Time assigned:
39
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
F.
FIRE, UTILITIES, AND DAMAGE ASSESSMENT TEAM
Supplies that may be needed:









ID vests
paper, pens, clipboards
building floor plan
hard hats, gloves, flashlights
tools, valve wrenches
master keys
barrier tape
pre-written signs
sheets to cover person or bodies
To ensure Fire, Utilities and Damage Assessment Team effectiveness, the
Incident Management Team will:
1.
2.
3.
Designate the person with the most skill and training as the Team Leader.
Form teams of at least two persons per team.
Establish a means of communication with the Command Post. Remind
teams to check in every 15 minutes.
Provide relevant information needed for the team to do the assigned job
(status of persons, the school, possible hazards, effected areas, etc.).
Equip team members with hard hats, gloves, and tools as needed.
Review safety guidelines.
Equip team members with building maps and writing materials.
4.
5.
6.
The Fire, Utilities and Damage Assessment Team will:
Note: All three functions may be done at the same time.
7.
Divide the school into manageable areas prior to starting to evaluate. Use
a floor plan area map or a sheet of paper to identify the sections and the
problems encountered. Mark the areas evaluated.
Document all activities of the Teams. This should include areas searched,
victims found, damage noted, times, team members, etc.
Communicate findings with the Command Post at least every 15 minutes.
All team members are to report to the Command Post when duties are
completed.
Document all activities and findings of the team.
8.
9.
10.
11.
F.
FIRE, UTILITIES, AND DAMAGE ASSESSMENT TEAM
40
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
Fire Team
12.
13.
14.
15.
16.
Confirm reported existence and location of fires.
Suppress small fires.
Immediately report discovery of larger fires to Command Post.
Assist in evacuation or search and rescue activity if needed.
Check for spilled chemicals in and around hazardous chemical storage
areas
Utilities Team
17.
18.
Check utilities in assigned area.
Take whatever action is necessary to minimize danger and further
damage.
Assess what services are still available:
 Water
 Electricity (check transformer)
 Gas service (check gas main)
 Telephone
 Sewer lines
 Heating/ventilation systems (check boilers, chillers, pumps)
 Bathrooms
 Fuel tanks
Report assessment and any apparent structural and site damage to the
Command Post.
19.
20.
Building Damage Assessment Team
21.
22.
Check evacuation routes and sites for safety.
Check assembly areas for safety - gas/water pipe ruptures, downed power
lines, trees, landslide danger, hazardous materials, etc.
Review condition inside buildings, noting any damage to:
 walls (check both inside and outside)
 windows, window trimmings
 doors and exits, stairs
 ceilings, light fixtures
 parapets, ornamentation
 cladding, glazing
 furniture
23.
F.
FIRE, UTILITIES, AND DAMAGE ASSESSMENT TEAM
Building Damage Assessment Team, Continued
41
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
24.
25.
26.
Review condition of buildings outside, noting any damage including:
 building off foundation
 ground or slope movement present
 collapse or partial collapse of building
 sizeable cracks
 evidence of damage or distress
Keep a detailed list of the damaged areas.
Indicate the condition of the building. Close the building if necessary.
Cordon off dangerous areas with barrier tape, signs, barricades, etc.
Make recommendations on the safety of building to the Command Post.
42
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
G.
STUDENT/PARENT REUNION TEAM
In the event of a disaster, schools must be prepared to reunite students and their
parents. The purpose of the Student/Parent Reunion Team is to establish site(s)
for and assist with the orderly dismissal of students to parents wanting to remove
their children from the school grounds after a disaster.
Duties of the Student/Parent Reunion Team may include the following:





Establish reunion sites.
Assign staff and parent volunteers to man these sites.
Have available previously prepared student release forms and copies of
student emergency release cards.
Prepare to dismiss students to parents or authorized agent as quickly as
possible.
Reconcile release forms with student population count at the Command Post.
The Incident Management Team will activate the Student/Parent Reunion
Team(s) when needed.
Student/Parent Reunion Team Leader (TBA):
Student/Parent Reunion Site (TBA):
Time assigned:
Supplies that may be needed:







ID vests
paper, pens, clipboards Copy Student Emergency Release Form
Authorization to Release Student in Emergency forms
Student Accounting (list of students)
Runner Form
Pre-written signs (REUNION SITE)
Class Rosters
43
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
G.
STUDENT/PARENT REUNION TEAM
To ensure Student/Parent Reunion Team effectiveness, the Incident
Management Team will:
1
2.
3.
4.
5.
6.
Establish evacuation/reunion sites in a safe location.
Designate the person with the most skill and training as the Team Leader.
Form teams of at least two persons per team.
Establish a means of communication with the Command Post. Remind
teams to check in every 15 minutes.
Provide relevant information needed for the team to do the assigned job
(status of persons, the school, possible hazards, effected areas, etc.).
Equip team members with lists and writing materials.
The Student/Parent Reunion Team will:
7.
8.
9.
10.
11.
12.
13.
Man the evacuation/reunion sites. Prepare to dismiss students to parents
or authorized agent as quickly as possible.
Briefly plan a strategy and divide duties.
Identify and record the disposition of all students.
Reconcile release forms with student population count and report to the
Command Post.
Communicate findings with the Command Post at least every 15 minutes.
All team members are to report to the Command Post when duties are
completed.
Document all activities of the team.
44
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
H.
STUDENT/STAFF SUPERVISION TEAM
In the event of a disaster, schools must be prepared to respond to the incident
with the available staff on duty at the time of the incident. The purpose of the
Student/Staff Supervision Team is to supervise the students while the emergency
responder teams (Search and Rescue, First Aid, etc.) are responding to the
incident. Designated employees and substitute staff will remain with the students
while other staff is forming the first response teams. These staff who remain
supervising students are part of the Student/Staff Supervision Team.
Before leaving class supervision, the released staff member will:
1.
2.
3.
4.
5.
Determine the extent of injuries in his/her class.
Assess the ability to evacuate if needed.
Assure that the Student/Staff Supervision Team staff member knows s/he
is assuming responsibility of the buddy class.
Provide an Activity Box to be used for keeping students occupied.
Provide a class roster.
The Incident Management Team will activate the Student/Staff Supervision
Team(s) when needed.
Student/Staff Supervision Team Leader (TBA):
Student/Staff Supervision Site (TBA):
Time assigned:
Supplies needed:




ID vests
paper, pens, clipboards
student class lists
activities for students
45
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
H.
STUDENT/STAFF SUPERVISION TEAM
Team Members/Assigned Buddy Classes
Buddy classes are needed to assist with managing students so key response
staff members may leave students and join emergency teams. Following are the
designated buddy classes by school:
School
Grade or
Area
High School
High School
High School
High School
12th
11th
10th
9th
Middle School
Middle School
Middle School
8th
7th
6th
Elementary school
Elementary school
Elementary school
Elementary school
Elementary school
Elementary school
5th
4th
3rd
2nd
1st
Kinder.
H.
Staff Member to be
Released
Buddy Classroom
to Care for
Students
STUDENT/STAFF SUPERVISION TEAM
To ensure Student/Staff Supervision Team effectiveness, the Incident
Management Team will:
1.
2.
3.
4.
5.
6.
7.
Establish evacuation/reunion sites in a safe location.
Designate the person with the most skill and training as the Team Leader.
Establish a means of communication with the Command Post. Remind
the team leader to check in every 15 minutes.
Provide relevant information needed for the team to do the assigned job.
Ensure the acquisition and maintenance of necessary supplies.
Take a census of students within your control, and report it to the School
Administrator.
Remain with students and supervise them during the incident.
46
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
8.
9.
Assist with parent/student reunions as directed.
Once students have been dismissed, report to the Command Post.
47
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
I.
SUPPORT AND SECURITY TEAM
In the event of a disaster, schools must be prepared to provide security for the
school building and its grounds and prepare to take care of the students until
such time as parents or their designated representative can safely pick up the
students.
As directed by the Command Post, duties may include:




Assuring evacuation assembly areas are kept safe and secure.
Preparing sanitation areas
Securing school and grounds
Receive neighbors and other volunteers and assigning them tasks
The Incident Management Team will activate the Support and Security Team(s)
which will perform the following functions:
Support and Security Team Leader (TBA):
Time assigned:
Supplies that may be needed:










ID vests
paper, pens, clipboards
building floor plan and site diagrams
hard hats, gloves, flashlights
tools, valve wrenches
master keys
barrier tape, rope, barricades
pre-written signs
two-way radios
toilet facilities - poles, black polyethylene sheeting, portable johns, spare
bags, 5 gal. urinal buckets, toilet paper and holders, disposable hand wipes
48
Sample School District
EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE TEAMS
I.
SUPPORT AND SECURITY TEAM
To ensure Support and Security Team effectiveness, the Incident
Management Team will:
1.
2.
3.
4.
5.
6.
Designate the person with the most skill and training as the Team Leader.
Form teams of at least two persons per team.
Establish a means of communication with the Command Post. Remind
teams to check in every 15 minutes.
Provide relevant information needed for the team to do the assigned job
(status of persons, the school, possible hazards, effected areas, etc.).
Equip team members with hard hats, gloves, and tools as needed.
Review safety guidelines.
Equip team members with maps and writing materials.
The Support and Security Team will:
7.
8.
9.
10.
11.
12.
13.
14.
15.
*
Briefly plan a strategy and divide duties.
Communicate findings with the Command Post at least every 15 minutes.
Immediately following the evacuation, secure grounds (if possible), after
the first response teams (Search and Rescue, First Aid, etc.) have
completed tasks, secure building as requested by Command Post.
Cordon off any areas with apparent structural damage or other damage
(coordinate this activity with school's Damage Assessment Team).
Station team members at the school's access points and direct them to
Student/Parent Reunion areas.
If needed, prepare to set up sheltering and/or sanitary areas for students
and staff.
Assist with assigning jobs to volunteers.
Keep a record of duties assigned and actions taken.
After the disaster, report to the Command Post. Prepare to work closely
with the Command Post, engineers and staff in re-establishing school.
Related forms
Log for Release of Students in an Emergency
49
Sample School District
EMERGENCY RESPONSE PLAN
VI.
AFTER THE EMERGENCY
A.
Inform everyone that the emergency is over
When directed by the Incident Commander, make an “all clear”
announcement informing all staff, students and visitors that the situation is
now safe. Make the “all clear” announcement using the same means that
you made the crisis announcement. Ensure that all areas are informed.
B.
Preserve the fire/crime scene if needed
Seal off the affected area and leave it as is until released by law
enforcement and/or the fire department. Have a school staff member take
photos of the area as a record of the incident. Once released, clean up
and repair the scene promptly. (Depending on the situation, the district
may want to use an outside service for the clean up.)
C.
Direct the staff and students what to do next
Determine if personnel are allowed to re-enter the building for personal
possessions, and how people will be kept out of the hazardous areas.
Direct employees what to do the rest of the day and the next day. (Will it
be business as usual tomorrow?) School may be canceled for several
days while recovery is underway. Address both short-term and long-term
actions, and keep staff informed.
D.
Deal with the emotional trauma
Emergencies may leave emotional scars on those involved - school district
personnel, students, parents, others at the school, and emergency service
providers. Brief staff on what to say to students, and assist them with how
to handle their own reactions. Make arrangements make available trained
staff (psychologists, counselors, and chaplains) to help all those affected
deal with their emotions. Again, address both short-term and long-term
actions.
E.
Send information home to parents
The Superintendent may want to send an informational letter about the
incident and immediate school plans home to parents.
F.
Document the incident and debrief
50
Sample School District
EMERGENCY RESPONSE PLAN
Have the School Administrator debrief those who were involved.
Everything written during the emergency (notes, checklists, etc.) should be
retained by School Administrators. Get written statements from staff and
others who were directly affected, and those who witnessed critical
events. Document the incident on an Incident Report form.
G.
Learn from the incident
A suitable time after the incident, gather those involved and responding
(school staff and emergency service providers) to evaluate how the
situation was handled and could have been handled better. Determine
what enhancements are needed and make recommendations to update
school emergency plans as needed.
H.
School Disaster Recovery Guidelines
“Recovery” involves all efforts to return the school to its normal operations
after a disaster or incident is over. In 2002, the Clark County Safe
Schools Task Force distributed the following “Recovery Guidelines for
Schools.” These guidelines are checklists of possible actions for school
administrators to use to help the recovery efforts in the following areas:
1.
2.
3.
4.
5.
6.
7.
8.
*
Emotional support (with a list of Mental Health Resources in Clark
County)
Release of post disaster information
Volunteers (with a School Emergency Volunteer Registration Form)
Building and equipment damage
Documenting disaster activities and costs
Services and utilities restoration
Information retrieval
Memorials and memorial services at school (with NASP Guidelines)
School Disaster Recovery Guidelines
ps/Sample ERP 0303
51
EMERGENCY
RESPONSE PLAN
SAMPLE SCHOOL
DISTRICT
Address
City, State, Zip
Phone:
Fax:
Adopted Month 2003