Fostering Partnerships and Teamwork
in the Pediatric Medical Home:
A “HOW TO” Webinar Series
brought to you by the National Center for Medical Home Implementation
Implementing Team Huddles
February 28, 2014
Noon – 1 pm (Central)
Fostering Partnerships and Teamwork
in the Pediatric Medical Home:
A “HOW TO” Webinar Series
brought to you by the National Center for Medical Home Implementation
Moderator:
Christopher Stille, MD, MPH, FAAP
General Pediatrics
University of Colorado School of Medicine, CO
Fostering Partnerships and Teamwork
in the Pediatric Medical Home:
A “HOW TO” Webinar Series
brought to you by the National Center for Medical Home Implementation
Faculty:
Lester Hartman, MD, MPH, FAAP
Westwood/Mansfield Pediatrics, MA
Fostering Partnerships and Teamwork
in the Pediatric Medical Home:
A “HOW TO” Webinar Series
brought to you by the National Center for Medical Home Implementation
Faculty:
Courtney Nelson, BSN, RN
Westwood/Mansfield Pediatrics, MA
Disclosures
We have no relevant financial relationships with the
manufacturers(s) of any commercial products(s) and/or
provider of commercial services discussed in this
activity.
I do not intend to discuss an unapproved/investigative
use of a commercial product/device in my presentation.
The best 5 unreimbursed
minutes you will ever spend…
It’s 3:15 PM on a Tuesday. Patients are starting to back up.
The nurse on your team stops you between patients to tell
you that your 2:45 PM patient with autism is starting to get
really cranky because he doesn’t like to wait in the exam
room. She also tells you that you need to reorder different
shots for your 2:30 PM patient because of that vaccine
shortage that keeps going. As you hurry to your 2:45 patient,
the MA on your team tells you she has to leave early because
of her kids’ school play she told you about last week. And you
see that your 3 PM patient with special needs is only booked
for a 15 minute visit.
What choices do you have?
a.
b.
c.
d.
e.
Run faster
Behave badly
Get a colleague to see one of your patients
Ignore the whole thing and keep plugging along
Vow that next time, you will prevent all this with a…
TEAM HUDDLE
Webinar Objectives
By the end of this webinar, the participant will be able to:
 Define the term “team huddle” and explain its effectiveness as
part of a team-based approach to providing care.
 Describe strategies for implementation of team huddles
within a pediatric practice.
 Provide examples of successful team huddle implementation
in a pediatric practice.
Pediatric Medical Home
•
•
Team-based approach
Team huddles provide a strategy to providing team based
care within a medical home
Defining Team Huddles
 Regularly scheduled short meetings for a practice team
 Goals:
Improve team’s ability to work together
 Enhance quality of patient care
• Multiple levels:
• Periodic, longer team huddles
• Daily, shorter team huddles

Benefits of Team Huddles
 Frequent communication
 Full participation
 Ability to plan for changes
 Foresight
 Improved organization
 Improved patient outcomes, care coordination, overall safety
 Enhanced work environment
 Improved patient, family, and staff satisfaction
 Improved team culture
Starting a Team Huddle
 Discuss concept with staff and providers
 Highlight the benefits
 Propose scheduling
 Alert all team members
Conducting a Team Huddle
 Limit to 15 minutes
 Choose a central location
 Create expectations, objectives, and an agenda
 Designate leader and note taker
 Prepare necessary supporting documents
 Review previous work; allow participants to see progress
 Designate a person to bring the patient schedule for each day
Suggested Team Huddle Agendas
 Patients that require more time/assistance
 Preventing backlog
 Openings which can be filled, chronic no-shows, special




instructions for patients
Provider and staff scheduling
Path of patient flow
Lab tests, results, notes from physicians
Vaccinations
Team Huddles Best Practice
Lester Hartman, MD, MPH, FAAP
Courtney Nelson, BSN, RN
Westwood Mansfield Pediatrics
Westwood Mansfield Pediatrics
 Macro or Regular Huddles
Standardizing Care
 2 times per day

Morning
 Evening


Staff involvement

Staff and Triage RNs, NPs, MDs, soon to include a therapist
5 minutes long
 Agenda Items

Westwood Mansfield Pediatrics
 Mini Huddles
Individualizing Care
 Staffing:


1:1 Staff nurse and assigned MD or NP
5 minutes long
 Agenda Items

Westwood Mansfield Pediatrics
 Team huddles from a nursing perspective
Scheduling Issues
 Know Your Patient’s Needs
 Boost Morale
 Introducing New Employees

Conclusion
 Team huddles are an effective part of a team-based approach
to primary care.
 Benefits of team huddles include improved ability of a clinical
team to work together and increased quality of patient care.
Resources
 Institute for Health Care Improvement: Team Huddles
 California Health Care Safety Net Institute: Embracing Daily
Team Huddles
 US Department of Defense: Briefs and Huddles Toolkit
 The Checklist Manifesto: How to Get Things Right, Atul
Gawande
NCMHI Educational Video Series
 Don’t forget to view the National Center for Medical Home
Implementation (NCMHI) Video Series. Topics Include:
 Team Huddles
 Care Partnership Support
 Family Advisory Groups
Save the Date
Fostering Partnerships and Teamwork in the Pediatric
Medical Home:
A “HOW TO” Webinar Series
Enhancing Care Partnership Support
March 27, 2014, 1 – 2 PM CST
REGISTER NOW
Starting and Supporting Family Advisory Groups
April 24, 2014, 11 am – Noon CST
REGISTER NOW
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Questions?
Save the Date
Fostering Partnerships and Teamwork in the Pediatric
Medical Home:
A “HOW TO” Webinar Series
Enhancing Care Partnership Support
March 27, 2014, 1 – 2 PM CST
REGISTER NOW
Starting and Supporting Family Advisory Groups
April 24, 2014, 11 am – Noon CST
REGISTER NOW