Using Images in Apollo
Don McClure
Rick Willison
A few assumptions for this session…
1) You really do have an image (picture file) for all of
the items that you need an image for.
2) The UPCs in your planogram file are correct.
3) You are familiar with the basics of Apollo.
4) You are using Apollo version 11.#.
Using Images in Apollo
Step #1: Make sure you have the correct Image Settings in Apollo.
 From the main menu, select “File” then select “Setup” then click on
the “Image Options” tab. You can also click on the “setup” icon in the
toolbar 
Image Options
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 click the “Paths” button to tell Apollo where your image files are
found.
You need to list every path
where you have images that
you use, but only want to list
the paths that you use.
You can use the “Add” button
to add additional folders, or
use the “Remove” button to
remove folders you don’t
need. Removing unneeded
folders speeds image
drawing on the planogram.
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 click the “Types, Order” button to select the image file types that
you use.
Select the
“Targa/UPC” and
the “JPEG” image
types.
Note: Selecting
additional image
types will only slow
image drawing on
the planogram
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 In the “File length” drop down, select “Long, Traditional”.
“Long” filenames are 10 to
14 digit image filenames.
“Traditional” (also called
“legacy”) image filenames
are 5 digit filenames inside a
folder named with the first 5
or 6 digits of the UPC.
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 In the “Search By” drop-down list, select “Alt, Alias, UPC” or
“Alternate only” if you do not use the “Alias” feature.
This option determines the
order in which alternate
image entry, the alias entry
or the UPC to an image
filename.
If you do not use “Alias”
images, select “Alternate
Only”.
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 Click the “GTIN Map” button to make sure the “enable GTIN
mapping” option is not active (turned off).
The “Enable GTIN Mapping”
option should be turned off.
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 Click the “Merch Map” button to make sure that the “Enable
Merchandising mapping” option is not active (turned off) unless you
will be using Tray or Case images.
Unless you want to use
Tray or Case images, turn
the “Enable Merchandising
Method Images” off.
(continued on next slide)
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 If you want to use Tray or Case images, turn on the “Enable
Merchandising Method Images” and then set the appropriate options.
To use Tray images, set the
“Tray” option to “D”.
To use Case images, set the
“Case” option to “C”.
Using Images in Apollo
Step #1: Make sure you have the correct Image settings in Apollo.
 Click the “OK” button to save your image settings and return to the
planogram.
Special Note:
Once you have
determined that
you have
configured the
images correctly,
you MAY have to
exit Apollo and reopen your
planogram for the
image settings to
take effect.
Using Images in Apollo
To activate the Images in Apollo, click the “Vivid” icon in the toolbar.
Vivid mode
To turn off the Images in Apollo, click the “Box display” icon in the
toolbar.
Box mode
Image Filenames and Extensions
 Currently there are 3 ways in which an image may be
named:
 Full 14 digit name – this includes 2-3 leading digits and the
check digit.
00037000123456.?
 10 digit name – 3700012345.?
 Legacy – 10 digit – stored in folders by manufacturer IDs
folder 37000. then inside folder 12345.?
Note that recently there have been a number of
customers/manufacturers using an additional lead manufacturer
digit.
Image Filenames and Extensions
 Extensions are typically a number like .1, .2, .3, .7 .8 or
.9 each number representing a possible view of the
product.
 The orientation of the product determines the file
extension. File extensions are as follows:
 Front = .1
 Left side = .2
 Top = .3
 Back = .7 (The Front image is used if a Back image is not available.)
 Right side = .8 (The Left image is used if a Right image is not
available.)
 Bottom = .9 (The Top image is used if a Bottom image is not available.)
Image Filenames and Extensions
 The ITEM DETAIL > MERCHANDISING tab allows you to
change the orientation of the product, thus determining the
extension Apollo searches for when displaying images.
Image Filenames and Extensions
Front
00037000438717.1
Side
00037000438717.2
Top
00037000438717.3
Image Filenames and Extensions
Occasionally, there is also the
opportunity to merchandise by
tray, case or display. UPC
images will be followed by a C
or D for case or display
respectively.
Unit
00039800045379.1
Display
00039800045379D.1
Image Types
 The suffix (last character) of the key is determined by
the merchandising style:
 If the merchandising style is Case, the suffix is "C".
 If the merchandising style is Tray, the suffix is "T".
 If the merchandising style is Display, the suffix is "D".
 If the merchandising style is Alternative, the suffix is
"A".
 If the merchandising style is Loose, the suffix is "B".
 If the merchandising style is Unit, the suffix is the last
character of the key, if the character is a letter.
Image Types
 Apollo displays existing transparency stored in Targa, PNG and GIF
image files.
 The images we get from Gladson are Targa images and have
transparency information.
 Images you might take with a digital camera are usually JPEG and
do not have transparency information.
Example of an item with no
transparency information.
Adding the Alternate Image Field
 You can add the “Alternate Image” field
1.
to your Item Worksheet. This will allow
you to enter and see alternate images
when necessary.
1. Open/View the Item Worksheet
2. Choose WORKSHEET > INSERT COLUMN... from the
menus
3. Scroll down to find the Alternate Image field, select it and
click on OK
3.
4. Choose WORKSHEET > ARRANGE COLUMNS... from
the menus
5. Drag the Alternate Image field up near the actual UPC
column and click on OK
5.
You are now ready to use the Alternate Image for one or more
products. Note that you should save your worksheet so
that the Alternate Image field will be available in the future.
Using the UPC to GTIN Worksheet
 You can use the “UPC to GTIN Calcs.xls” worksheet to
easily convert your 10 digit UPCs to GTIN format.
 When would you use this conversion technique?
 Your customer uses 10 digit UPCs but you only have GTIN
images (for example, the LIVE image DVDs)
1.
2.
3.
4.
Copy your 10 digit UPCs from the Items worksheet of the POG
Paste them into cell C22 of the UPC to GTIN worksheet
Copy the GTINs from the worksheet back into the Alternate Image field (it
may have to be added) of the Items worksheet.
Make sure Apollo is “looking” at the Alternate Image field.
Using the UPC to GTIN Worksheet
Saving the Planogram
 When you have imported the GTIN UPCs into a
planogram, you MUST save the file in either an XML or
XMZ. This allows you to save the imported GTINs for
future use.
 If you forget or try to save the file in the APB format, you
will be cautioned that you are going to lose the GTINs
you have imported.
To activate the Images in Apollo, click the “Vivid” icon in the toolbar.
Vivid mode
To turn off the Images in Apollo, click the “Box display” icon in the
toolbar.
Box mode
Special Apollo Feature: Using an “Alias” image for an item that does
not have an image file.
Very similar looking
item that does have
an image file
Item without an
image file
Special Apollo Feature: Using an “Alias” image for an item that does
not have an image file.
 Click the “Setup” icon, select the “Image Options” tab and then click
the “Aliases” button to display the “Alias Images” dialog box (below)
Special Apollo Feature: Using an “Alias” image for an item that does
not have an image file.
1) In the “UPC”
entry box, enter
the UPC of the
item that you do
not have an image
file for.
Note: A list of all of
your assigned Alias
images is displayed
in this dialog box
2) In the “Alias”
entry box, enter
the “alternate
image” UPC of
the item that
does have an
image file.
3) Then, click
the “Add” button
to enter and use
the Alias image.
Special Apollo Feature: Using an “Alias” image for an item that does
not have an image file.
Very similar looking
item that does have
an image file
Item without an
image file, using
an Alias image