O/o the Principal Accountant General (A&E) Assam
TOPIC -
INTRODUCTION:

This office is responsible for calculation and
authorization of pension / family pension
benefits of retired/deceased employees of GOA
(excepting Provincialised School & Panchayat
employees.
CODAL PROVISION Superannuation Pension
Head of office/Pension sanctioning authority to
start processing pension papers 2(two) years
before retirement.
 Forward to Pr. Accountant General (A&E) in correct
& complete shape not later than 6(six) months
before retirement.

Family Pension

Complete & forward to Pr. Accountant General
(A&E) within 1(one) month from the date of death
after sanction/payment of provisional family
pension/provisional gratuity.
IMPEDING FACTORS–


Large number of pension cases are forwarded long after
the date of retirement.
Besides family pension cases are too received long after
the date of death of the Government servant and with a
view of authorization of pension/family pension claims
within shortest possible time. The following remedial
measures have already been circulated to the all
Commissioner and Secretary / Head of the Department.
REMEDIAL MEASURES 

Do’s and Don’ts in the form of guidelines have
already been circulated
Same has already been published in this office’s
website for compliance by all Pension Sanctioning
Authorities/Heads of Offices.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
1.
Incomplete shape of
Service Book/Service Roll
No pension of family pension cases should be
submitted to the O/o Pr. A.G.(A&E), Assam
where deficiency in the Service Book or
Service Roll is existed which results return of
the case and delay in settlement.
DDO has to check Service Book/ Service Roll
before sending it to the A.G. office for final
pension and DCRG in the following manner:i. Whether entries made in the Service Book
are duly attested along with service
verification.
ii. Whether the fixations of pay and
increment given are done correctly with
attestation.
iii. Whether the Service Confirmation order
has been noted with date and order No.
and the same is duly attested.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
1.
Incomplete shape of Service
Book/Service Roll
iv.
In case the date of retirement has been
extended
in
terms
of
O.M.
No.
FEG.26/2012/29, dated 31/10/2012 and if
so, whether the date of birth has been
corrected in the Service Book accordingly
under attestation, keeping a copy of HSLC in
the Service Book for verification.
v. Whether the ACP is admissible, if so, whether
the same is allowed correctly quoting the order
of the Competent Authority in the Service Book.
vi. Whether the GPF A/C No. has been noted in
the Service Book under attestation.
vii. Whether the date of retirement / death has
been noted in the Service Book along with
order of retirement/ death certificate as the
case may be under attestation.
DEFICIENT AREAS –
Sl. No. Deficincies in Service Book Suggested remedies/Checklist
or Service Roll and Pension
Papers
1.
Incomplete shape of Service
Book/Service Roll
viii. In case the Service Book is re-constructed, the
order of the Competent Authority has been
obtained and noted in the first page of Service
Book under attestation along with a copy of the
order for verification.
2.
Deficiency in pension papers
i.
ii.
iii.
iv.
Service Book not in complete shape.
Form-I (Revised) not enclosed / filled up properly
and duly attested by the Head of Office.
Form-2 (Revised) not enclosed/filled up properly
and duly attested by the Head of Office.
Form – 1A (Revised) not enclosed or not showing
the details of Family members (in Capital letters)
including date of birth in the format
DD/MM/YYYY and relationship with
retired/deceased official.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
2.
Deficiency in pension
papers
v.
vi.
vii.
viii.
ix.
Form – 19 not enclosed/filled up properly
and duly attested by the Head of Office.
All the columns of Form No. 19 are to be
filled up duly including the details of
Provisional Pension and DCRG paid, if
any. The sanction copy of Provisional
Pension and DCRG must be enclosed.
NDC from Estate Officer.
Descriptive Roll in triplicate (duly
attested) showing the particulars of
height and identification mark.
3 (three) copies of joint photographs duly
attested by Head of office.
3 (three) copies of specimen signature. In
case of illiterate Government Servant two
slips bearing the left thumb impression
duly attested.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
2.
Deficiency in pension
papers
x.
Particulars/ Service statement / Service
Roll in case non- gazetted Government
Servant specially Muster Rolls employees
from date of engagement till the date of
regularization.
xi. For missing Government employee copy
of the FIR and Police Report (final) should
be invariably furnished along with the
Pension Papers.
xii. M.R. Labour cases are to be sent through
Government.
xiii. In case, the retired Govt. servant has
more than one wife, the name, date of
birth and date of marriage should be
indicated clearly in Form No. 1A (List of
family details) and in Form No. 2 in the
space provided for the purpose.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
2.
Deficiency in pension
papers
xiv. In case of any overdrawn of pay and
allowances due to wrong pay fixation, if
any, the due and drawn statement duly
certified by the Head of Office is to be
accompanied with the pension case for
adjustment of the same from pensionery
benefit. Total quantum of overdrawal
should be reflected in Form 19.
xv. Annexure–A (Departmental Data Sheet).
No column therein should be left blank
and be attested by the DDO.
xvi. LPC (Last Pay Certificate) of the retired
Government servant along with GPF A/c
No. quoting thereto.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family
pension papers
Family Pension case are to be forwarded to
the A.G.(A&E), Assam along with the following
documents within 1 (one) month of receipt of
the claim.
i. Service Book in complete shape.
ii. Form-10 (Revised) – Application for
Family Pension to be duly signed by the
claimant of family pension and if the
claimant is minor family member, the
said form is to be signed by the Legal
Guardian to be appointed by a Court of
law. Further, DOB of the surviving family
members should be indicated clearly in
item No. 2 (Column No. 4) in the format
DD/MM/YYYY.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family
pension papers
iii. Form-20 (Revised) – Part-I- Section I –
Details of Service and other particular for
assessing Pension & DCRG duly signed
by the Head of Office.
Section – II – Details of Provisional family
pension & Gratuity sanctioned/paid by the
Head of Office along with other recoverable
Government dues, if any is to be duly signed
by the Head of Office (with office seal). A copy
of sanctioning letter for payment of
provisional family pension and DCRG is also
to be accompanied with the family pension
case. Any column in Form 20 should not be
left blank under any circumstances.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family
pension papers
iv. Form-21 (New) – forwarding letter by
Head of Office.
v. Nomination for Gratuity in Form – 12 or
13, 14 or 15 as the case may be and to
be duly signed by the Government
Servant before the event of death and to
be accepted and countersigned by the
Head of Office.
vi. Family pension claims of minor
son/daughter
of
the
deceased
Government Servant should be submitted
through the Legal Guardian to be
appointed by a Court of Law in High Court
form (J) 52 or in High Court Form (J) 58
and Legal Guardianship.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family
pension papers
vii. Last Pay Certificate of the deceased
Government servant along with GPF A/c
No. quoting thereto.
viii. Form-3 (Revised) Application for gratuity
duly signed by the spouse of the
deceased Government Servant or by the
legal guardian, which is to be duly
attested by the Head of Office/ Gazetted
Officer.
ix. Duly attested Photographs, Descriptive
Roll, Specimen Signature (all in 3 copies
each and to be duly attested by the Head
of Office of the deceased Official) of the
Family Pensioner should be accompanied
with the family pension case.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family pension
papers
x.
Copy of Death Certificate (duly attested) of the
deceased Government servant issued by the
Competent Authority.
xi. Copy of birth certificate issued by the
Competent Authority is respect of minor son(s)
and daughter (s), where the claimant for family
pension is minor.
xii. Legal Heir Certificate from the Court of Law is
to be accompanied with the family pension
claim where the claim for arrear pension is
involved.
xiii. Copy of service confirmation order where the
deceased Government servant has rendered
below 20 years of service and the details of
service confirmation order is to be recorded
properly in the Service Book/ Service Roll of
the deceased Government servant.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
3.
Deficiency in family
pension papers
xiv. In case of any overdrawn of pay and
allowances due to wrong pay fixation, if
any, the due and drawn statement duly
certified by the Head of office is to be
accompanied with the family pension
case for adjustment of the same from
family pensionery benefit.
xv. Annexure – A (Departmental Data Sheet).
No column therein should be left blank
and be attested by the DDO.
DEFICIENT AREAS –
Sl.
No.
Deficincies in Service
Book or Service Roll and
Pension Papers
Suggested remedies/Checklist
4.
Government of India have
taken over the entire pension
liability w.e.f. 1-4-2008 of AIS
Officers who had already
retired or would be retiring
either from the State
Government or from the
Central Government vide OM
No. 25014/2/202-AIS(II)
dated 11/4/2007.
W.e.f. 01-04-2008 the pensionery benefits of AIS
Officers are debitable to “8658 Suspense
Accounts” 101 PAO Suspense (1) (AIS Pension)
Transaction adjustable by PAG (A&E) Assam
through claim from the CPAO, New Delhi. As such,
vouchers/bank scrolls for AIS pension, family
pension, DCRG, Commutation of pension and
Leave encashment payment is to be sent
separately along with monthly accounts indicating
the Major Head 8658 Suspense Account 101 PAO
Suspense (1) (AIS Pension) to enable this office to
segregate the same and preferring claims from
CPAO, New Delhi.
But it is observed that the Treasury Officers/Banks
are not debiting the expenditure accordingly. As
such this office finds difficulties to segregate
vouchers of Pension payment of AIS Officers to
claim the same from the CPAO.