HOW TO MAKE A GRAPH IN
MICROSOFT WORD
ROGELIO RODRIGUEZ
First Step:
Open a Microsoft Word document and save it by the
name of your choice.
Second Step: Click on “INSERT”
Once you have clicked on “INSERT,” click on
“CHART.”
After clicking on “CHART,” you should see the
window below.
Choose this
bar graph.
Then
click on
“OK.”
Once you click “OK,” the Microsoft Word document
should shrink to half its size, and a Microsoft Excel
spreadsheet should open up with some sample data
as shown below.
The Excel spreadsheet that opened up right next
to the word document is linked to it, so any
changes that you make to the data in the
spreadsheet will change in the WORD document.
Also, since you are adding more than 4 values to
the spreadsheet, make sure to drag the lower right
corner of the range.
Some of you may not know how to drag the corner
of the range. Place your cursor on the corner of the
range, which is the blue line, left click on the
corner, and drag it down to desired the range.
As you can see a little black arrow has appeared
when you left click the mouse.
As you start dragging the edge, you will see a
dotted gray line appear and extend to where
you move the cursor.
Now you need to change the values in the spreadsheet
that read “CATEGORY 1,2, 3,4, etc…” to the scores
which are 1, 2, 3, 4, 5, 6 & 7. As you can see below, the
values on the WORD document have changed.
Repeat the steps from the previous slide to change
the values from “SERIES 1, SERIES 2, etc.” to
“MALE & FEMALE. Also, you need to delete column
D. See the following slide.
To delete column D you need to click on the column
once, then right click and choose delete from the
list of options.
Once you right click on
top of the column, these
set of options should
appear, so just click on
delete and that’s it.
When you are
changing the
values under
female & male, you
will get this error
box. Just press
“OK.” After
pressing ok close
the Microsoft Excel
window and go to
your Microsoft
Word window.
Then right click on
the graph and
select “EDIT
DATA.” The error
box will no longer
appear.
AFTER DELETING COLUMN D AND CHANGING THE
VALUES, YOUR CHART SHOULD LOOK SIMILAR TO
THE ONE BELOW.
After modifying your spread sheet and depending
on your data, your chart in the Word doc should
look similar to this.
Now you need to label the chart. Chart and axis
titles need to be given.
Click in this
area.
Do you see
how the chart
is now
outlined and
up above MS
WORD is
displaying
“CHART
TOOLS”?
To do this you
need to go to
“CHART
TOOLS.” To do
so click on the
chart just
once. When
you click on
the chart once,
“CHART
TOOLS”
should appear
as shown here.
Our next step is to click on “LAYOUT”
Now, click on “CHART
TITLE” to change
chart title.
Finally, click on “AXIS
TITLE” to change axis
title.
Choose from the
options given so
you can design
your labels.
Your chart should resemble the chart below after
you have finished editing the labels.
Now, if you want to change the color of the chart,
click on “DESIGN” & choose your color.
Once you are done modifying your chart, you can
insert it into a document by copying and pasting
it. Click once on the chart, right click and choose
“COPY.” Then “PASTE” it in your essay.
Your
end
result.