Training Presentation
Chapter 01
CONFIGURING FINGERTEC
TERMINALS
Chapter 01
CONFIGURING FINGERTEC TERMINALS
Choosing Communication Methods
• FingerTec offers 4 types of communication methods. Choose the preferred methods between FingerTec
terminals and TCMS v2
• To configure your FingerTec terminals:
– TCP/IP (LAN) > Set Device ID > Set IP address > Determine Subnet mask and Gateway in terminal >
Enable Ethernet.
– RS232 or RS485 > Set Device ID > Set Baudrate in terminal > Enable either RS232 or RS485
– Wireless LAN (WiFi) > Set the WiFi configurations > Enable WiFi
– USB Flash Disk > Set Device ID in terminal, absence of the ID, TCMS would not recognize data you
transfer from the USB.
• After configuring the preferred method in the terminal, restart terminal to allow settings to take effect
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Chapter 01
CONFIGURING FINGERTEC TERMINALS
Installing TCMS V2 Software
• Where to find the software installer?
– Available in the software CD packaged with the terminal
– Download from tips.fingertec.com or user.fingertec.com
• Important: TCMS can only be installed in Microsoft Windows platform. For Windows Vista and Windows 7,
use “Run Administrator” to start the installation process.
• Before proceed to installation, make sure that you have all the Product Keys, Activation Codes and Serial
Numbers of the product ready.
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Chapter 01
CONFIGURING FINGERTEC TERMINALS
Syncing TCMS V2 and Terminals
• To go to FingerTec Terminal Setup where the setup of FingerTec terminals is accomplished, you need to
open the TCMS V2, press device > FingerTec Terminal Setup
• Set the following in the page:
ID - This is the identification number of the terminal, very important for the software to recognize the
origin of the transferred data
Model - Choose the terminal models from the drop down menu.
Connections - TCP/IP for TCP/IP or WiFi connection
- COM 1~6 for Serial Communications
- USB for transfer of data using USB Flash Disk
- USB Client, exclusively for TA300
- FRIS, only applicable to FRIS 2 database server
- WEB, only applicable when using Webster
Baudrate - Only applicable to serial communications, choose the corresponding baudrate
IP Address - Choose the IP address for TCP/IP connection
Port - Insert 4370 to signal PC firewall to establish a connection to the terminal
Enable connection by checking the box on the far left, the software will connect to the terminal and will ask for
the serial number.
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Chapter 02
BASIC SETTINGS OF THE TCMS V2
Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Company Info and Password
• This information is crucial to fill in as this information will be displayed at the bottom of every report produced by
the TCMS V2.
• Improper configuration would result in the report having no company name or wrongly identified.
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Company Info and Password
• Password is important to limit the software access
• Two types of password:
– LOGIN: This password allows access to viewing of Attendance Sheet and User Records as well as monitoring
of terminal activities and printing of all reports.
– ADMINISTRATOR: This password is the highest authority and a person having this password could carry out all
operations and have full access to the software. Only administrator is allowed to change the password to
software access.
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Date/Hour Format & Terminal Date/Time
• These settings are shown in all data and reports. Therefore, choose the formats accordingly
– Date format: Choose your company’s preference
– Time Format: Choose between12hour (AM/PM) or 24hour military time (eg. 11pm is 23:00)
– Time Format: Choose between hh:hh (eg.12:30pm is 12:50) and hh:mm (12:30pm is 12:30)
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Date/Hour Format & Terminal Date/Time
• It is crucial that the time between the terminal and TCMS is synchronized
• By default, the time follows your PC time, therefore make sure the PC time is accurate
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Automatic Download Interval
• TCMS allows data to be automatically downloaded from the
terminals.
• 2 ways to do it:
– Seconds/Minutes: TCMS only downloads data according
to the times specified in the fields for example at 10:00am
and 6:00pm as shown in the screenshot.
– Timers: TCMS only downloads data at a specific time for
example every 300 seconds or every 10 minutes after
clocking time.
This feature is important for installation of terminals in multiple locations.
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Sections & Departments
• Department and Section are two important categorizations in a company.
• Department is a larger unit and section is a smaller unit in a department. For example Sales Department has a
South East Asia Section, Europe Section, North America Section while a Technical Department has Repair
Section, Email Support Section, etc.
• Define the departments and sections accordingly. Password is optional, for department managers to view the
data and print specific reports. Ignore the User ID field.
• By defining departments and sections, you can filter information efficiently.
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Chapter 02
BASIC SETTINGS OF TCMS V2
Configuring Remark Section
• What is Remark? Explanation of Attendance
• Workcode: A specific number to explain attendance for example 10 for traffic jam, 12 for attending training, 14
is for meeting supplier, etc
• TCMS V2 offers a maximum of 99 workcodes.
• Terminal audit list will display the workcode for example User 0003432, 1:42pm, Code 12: Attending training. This
means that the user is late because he attended a training.
• There are 4 default codes in TCMS V2: 00 for Check In, 01 for Check Out, 04 for Overtime, 05 for Done. These 4
default codes are not important to TCMS but they are crucial when you are using a third party software.
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Chapter 03
USER MANAGEMENT
Chapter 03
USER MANAGEMENT
Managing Users
• This page is dedicated to managing user information including:
– Full name of a user as stated in an official ID.
– Username to be displayed in the terminal during verification
– Department that he/she belongs to
– User Privilege for example Supervisor, Administrator, Enroller or User
– Password
– Card ID
By having these information complete, data sorting, checking and analysis is made easier in the future.
•
•
•
•
•
There are 4 features made available (Explanation in the next 4 slides)
Download User – Download and store user information into TCMS V2
Update User – Update user information to terminal(s)
Delete User (Terminal) – Delete users in the specific terminal
Delete User (Software) – Delete users in the software
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Chapter 03
USER MANAGEMENT
Downloading Users
• After you have setup software and enrolled users into
the terminal(s), download all users from the terminal(s)
into the software. This step is important as backup to the
data that has been inserted into the terminal(s).
• Click Download User > Select Terminal ID to download >
Select Users to Download > Check all data fields > Apply
• The number shown in the Fingerprint and Face column
indicates the number of fingerprint or face enrolled by
the particular user(s).
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Chapter 03
USER MANAGEMENT
Updating User
• After all information has been inserted into the main
page, now you are ready to update to all terminal(s).
• Click Update User > Select Terminal ID to update >
Select User IDs to Update > Check all data fields >
Apply
• You can update more than one terminal at a time by
selecting the terminal ID button.
• To limit access to certain users, block that users from
accessing a certain terminal by not including his/her
name during the update process.
• Ignore a certain field that is not related to the
terminal you want to update for example Face for R2.
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Chapter 03
USER MANAGEMENT
Deleting Users
• There are two ways to delete users:
1. Delete from terminal(s) – User information in the terminal(s) will be deleted but the information is still available in
the software.
Click Delete User (Terminal) > Select Terminal ID > Select User ID to Delete > Select Data Field to Delete > Apply
2. Delete from software – To delete user information completely from the software and this can only be done
after you have removed the user(s) from any terminals.
Click Delete User (PC) > Select Terminal ID > Select User ID to Delete > Select Data Field to Delete > Apply
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Chapter 04
TIME ATTENDANCE SETTINGS
Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules & Group Duty Roster
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules & Group Duty Roster
• THESE SETTINGS ARE IMPORTANT FOR TIME ATTENDANCE CALCULATION.
1. CLOCKING SCHEDULES – They are predefines working time attendance calculation logic applicable for
weekly, daily or flexi-work schedules. TCMS V2 offers 1000 clocking schedules.
2. GROUP DUTY ROSTERS – This is a monthly calendar that displays annual working schedules. Each group is
entitled to a multiple clocking schedules of up to 3 schedules. Users with similar working times and scenarios
are placed under the same group. TCMS V2 allows a maximum of 1000 groups.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Weekly
• CLOCKING
1. There are 3 types of clocking schedules: Weekly, Daily and Flexi.
2. Weekly schedules are the most commonly used, as they are suitable for normal offices and factories.
3. There are 6 clocking slots available for configuration (IN, Break, Resume, Out, OT, Done)
4. There are 7 days in a week to be configured as workday, restday or offday.
5. Insert the predefined time table into the schedule(s)
6. OT-Done slots can be considered as normal working hour, instead of OT.
• RANGE
Range page is to configure the update and display of user clocking time on Attendance Sheet.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Weekly
• SETTINGS
1. Set clocking rules in this page, this setting will affect all users assigned under the same schedules or the
same group duty rosters
2. Detailed explanation is available here or in TCMS V2 manual page 34.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Daily
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Daily
• CLOCKING
1. Settings are only available for workdays.
2. This schedule is applicable to factories with different working shifts.
3. Insert the predefined working time table into the schedule (2|4|6 clocking slots)
2 clocking slots – IN | OUT
4 clocking slots – IN | BREAK | RESUME | OUT
6 clocking slots – IN | BREAK | RESUME | OUT | OT | DONE
4. OT-Done slots can be considered as normal working hour, instead of OT.
• RANGE
Range page is to configure the update and display of user clocking time on Attendance Sheet.
• SETTING
The setting page is similar as the weekly clocking schedules.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Flexi
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Clocking Schedules - Flexi
• CLOCKING
1. Settings are available for flexible working schedules only.
2. This schedule is applicable for companies who have flexi-working hours and part time workers with
hourly wages.
3. Insert the predefined working time table into the schedule (2|4|6 clocking slots)
2 clocking slots – IN | OUT
4 clocking slots – IN | BREAK | RESUME | OUT
6 clocking slots – IN | BREAK | RESUME | OUT | OT | DONE
4. OT-Done slots can be considered as normal working hour, instead of OT.
• RANGE
Range page is to configure the update and display of user clocking time on Attendance Sheet.
• SETTING
Overtime calculation for OT is only applicable after for example, 8 hours of working completed.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Group Duty Rosters - Basic
• GROUP DUTY ROSTER is a monthly working calendar to display working schedules for 1 year.
This feature supports:
– Basic weekly schedules – 7 days periodic cycle, most commonly used by offices.
– Multiple Shifts Per Day – Allowing workers to work more than 1 shift a day, common for factories
– Rotational Shifts – Changing of shifts in rotation, applicable to factories and hypermarkets
– Open Schedules - Allowing changing of shifts, applicable to factories and hypermarkets
– Flexi Schedules
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Group Duty Rosters – Weekly Schedules
• GROUP DUTY ROSTER is a weekly working calendar to display working schedules for 1 year.
- Basic settings is 7-day as a periodic cycle, repeating each week.
- This setting is applicable to MOST OFFICES
- To set or edit clocking schedule to be applicable for the group duty roster, click AUTO SCHEDULE
button.
- Define the schedule code into the column. Day Type is defined in clocking schedule page. Please
don’t change the settings.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Group Duty Rosters – Open Schedules
• Mostly applicable in HYPERMARKETS OR FACTORIES with multiple shifts per day
• Employees can be assigned to any shifts, as the software will record attendance accordingly.
• An employee could use a maximum of 3 different working shifts in a day and the shifts cannot overlap one
another.
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Chapter 04
TIME ATTENDANCE SETTINGS
Setting of Group Duty Rosters – Rotational Shifts
• Mostly applicable in FACTORIES where workers follow schedules 1
• Employees can be assigned to any shifts, as the software will record attendance accordingly.
• An employee could use a maximum of 3 different working shifts in a day and the shifts cannot overlap one
another.
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Chapter 05
VIEWING ATTENDANCE &
TRANSACTION LOGS
Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Reading the Attendance Sheet
The attendance data is displayed on the main page when you click on “Attendance”
• Data is displayed differently in the attendance sheet. If you see:
– Data in Black font = normal clocking activity (without fault)
– Data in Red font = Clocking activity with fault (e.g. late to work, early out)
– Data in bold font = Indicates data that has been edited by an administrator (To see original data, check the
“Drag & Drop” column)
– Data labelled Work, Overtime and Short = these are processed results calculated from clocking schedules, rules
and group duty rosters.
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Generating Data
• This step is important to make sure the changes you’ve made in clocking schedules, clocking rules, and
group duty rosters take effect.
• To generate data
– Select Dept / User ID > Date range > Check “Convert from data audit list” > Check “Keep user
changed data” > Generate.
• “Convert from data audit list” is to tell the software to recalculate the data from the database
• “Keep user changed data”. This option enables you to keep manually inputted data when generating the
attendance report. Without checking this box, all manually inputted data will be erased when generating
the report.
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Defining Leave Taken
When an employee is absent to work or has taken leave, you can record it into the system by doing the following
Click on:
Attendance > Edit > Leave Taken > Define User ID > Select Date > Define Leave taken
OR
Attendance > Edit > Select User ID > Select Date > Click the Leave Column of the relevant user > Select Leave taken.
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Exporting Attendance Data
If your company has a third party payroll, HR, or other
systems, you can export FingerTec’s data in a format that
is suitable for input into your third party system (XLS, TXT, or
ODBC manager format)
To export: Click Export > Select Dept/ User ID > Define
Date Range > Select Export Details (list everyday
attendance of user) or Export Summary (list total
attendance of user within the date range)
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Exporting Attendance Details
Performing an export of attendance details will show you all the attendance logs of a user in a day.
Note:
• “Position” refers to the
arrangement of data fields in
the export file.
• “Size” refers to the length of
the data field columns.
To export details: Click Attendance > Export > Export Details > Define Position > Define Size > Apply format >
Select option > Select output file > Export Details
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Exporting Summary
When you export an attendance summary, the attendance of a single user will be summarized into one row of
information.
To export summary: Click Attendance > Export > Export summary > Define Position > Define Size > Apply format >
Select option > Select output file > Export Summary
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Chapter 05
VIEWING ATTENDANCE & TRANSACTION LOGS
Housekeeping of Records
• The attendance sheet lists down the attendance records from the very beginning, and may cause the
Attendance Sheet to lag and have a slow response.
• It is recommended that you perform housekeeping to send old records to History
• To send data to history: Click Attendance > Click To History > Define Date Range > To History
• You’ll find that the attendance sheet responds quicker now. The History Attendance Sheet works the same
way as an Attendance Sheet.
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Chapter 06
THE OPERATIONS
Chapter 06
THE OPERATIONS
Data Download (using TCP/IP, RS32 or RS485)
Before you can view data in the attendance sheet (Chapter 5) you must first download the attendance
records from FingerTec terminals.
• To download: Click Device > Download data from terminals
• You may also opt to use USB Flashdisk (see next slide) or and automatic download interval.
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Chapter 06
THE OPERATIONS
USB Flashdisk
• To download attendance records into the attendance sheet using a USB flashdisk just plug the flashdisk into a
PC, run the TCMS V2. You can then:
– Download data already in the USB flashdisk
– Download users already in the USB flashdisk
– Upload user from the TCMS V2 into the USB flashdisk
Note: Remember to delete the transaction logs from the terminals after downloading them into the USB flashdisk
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Chapter 06
THE OPERATIONS
Online Monitoring – Terminal Data Audit List
The TCMS V2 provides an online monitoring page, in this case the Terminal Data Audit List, to monitor the
door access activity online.
• From this page you are able to see who is reporting their attendance, which door is open, closed, or
forced open, and sometimes these events are color coded:
- Red Colour = Force Open
- Green Colour = Door Open
• To view the terminal data audit list,
Click on Device > Terminal Data Audit List > Online
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Chapter 06
THE OPERATIONS
Online Monitoring – Exporting Raw Data
The Terminal Data Audit List also works as a database to store transaction logs of users, and can be exported
as a TXT file to be used in a third party system or software.
To export the data,
Click Export > Define Users > Define Date Range > Define Format of export file > Define file name > Export
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Chapter 06
THE OPERATIONS
Online Monitoring – Monitoring Terminal Activities
Monitoring Terminal Activities is similar to Terminal Data Audit List except that with Online Monitoring,
• the Photo ID of the user will pop up after verifying at the terminal; and
• There is a remote push button in the screen that allows you to unlock a restricted door by clicking on it.
This page does not store old records, only current ones.
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Chapter 06
THE OPERATIONS
Staff Extended Leave
This feature is for users who have already applied for their leave. You can assign the leave for the users so
you do not need to update them later in the Attendance Sheet by clicking: Configuration > Staff Extended
Leave
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Chapter 06
THE OPERATIONS
Reschedule Staff Roster
This is an easy and fast method to change a user to another working group temporarily, without changing
their group duty roster.
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Chapter 06
THE OPERATIONS
Backup & Restore Database
• You can backup the database into a ZIP file or restore it from a ZIP file into the software to be checked by
clicking Configuration > Backup/Restore Database
• When restoring, you will be able to choose what kind of data you wish to restore.
• You can opt to use the automatic backup timer to program your software to backup the database
according to your pre-set timing.
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Chapter 07
OTHER FUNCTIONS
Chapter 07
OTHER FUNCTIONS
Instant Message Display (SMS)
You can program your software to display two kinds of short messages:
• Public Short Messages – This short message is displayed all the time for all users (eg: Company will allow
staff to leave early tomorrow)
• Private Short Messages – this short message is intended for only a specific person(s), and will appear when
this person verifies at the terminal.
To set message: Click Device > Instant Messaged Display
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Chapter 07
OTHER FUNCTIONS
Wallpaper
• This feature is only available in colour display models. You can change the wallpaper of your colour display
terminal with your own picture design.
• Different size LCD screens accept different size pictures:
– 3.5” LCD > 320 x 210 resolution
– 8.0” LCD > 800 x 600 resolution
• To set your wallpaper:
Click Device > Terminal Multimedia Management > Display Theme tab
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Chapter 07
OTHER FUNCTIONS
Advertistment
You can customize the screen saver of your terminal, and even opt to use a screen saver with your company
logo on it. Again, this feature can only be used with colour terminals.
To upload your advertistment: Click Device > Terminal Multimedia Management > Advertisement Pictures tab
To view the accepted image resolution, go to previous slide.
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Chapter 07
OTHER FUNCTIONS
User Photo
• This feature is only available with colour terminals
• When you add a user photo to a user profile, the photo will pop up when the user verifies at the terminal.
• To add a user photo: Click Device > Terminal Multimedia Management > User Photo Tab
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Chapter 07
OTHER FUNCTIONS
Captured Photo
• This feature is only available in the i-Kiosk 100 Plus and Face ID 2 models. The camera in these models can
capture the photo of the user each time the user verifies at the terminal.
• This photo will be attached with the user’s information and recorded in the transaction log if the
verification is successful. If unsuccessful, the photo will be attached with the time of the unsuccessful
verification.
• This feature can help you look back and see if any tail-gating incident or buddy-punching incident had
happened. To view the captured pictures: Click Device > Terminal Management > Captured Photo tab
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Chapter 07
OTHER FUNCTIONS
Software Updates
• The TCMS V2 has updates released on a regular basis. These updates are free for life.
• To get the latest updates: Connect PC to Internet > Run TCMS V2 > Click New Release > Click Connect
Note: If internet connection is not available,
use the software installations CD and install a
new version to update your TCMS.
The software will then connect to the TCMS V2 to get the latest update automatically.
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Chapter 08
SAMPLE REPORTS
Chapter 08
SAMPLE REPORTS
Correction Report
Indicates outstanding clocking activities for admin personnel to take corrective measures.
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Chapter 08
SAMPLE REPORTS
Tardiness Report
Report showing daily activities of staff detailing lateness and overtime taken.
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Chapter 08
SAMPLE REPORTS
Overtime Approval Worksheet
Worksheet of a user and approval given for that particular person for working overtime.
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Chapter 08
SAMPLE REPORTS
Attendance Summary
Summarized report of staff attendance.
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Chapter 08
SAMPLE REPORTS
Day by Day Analysis
Report of attendance summarized daily.
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Chapter 08
SAMPLE REPORTS
Month by Month Analysis
Report of attendance summarized monthly.
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Chapter 08
SAMPLE REPORTS
On Leave Report
Listing of leaves that have been taken by staff.
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Chapter 08
SAMPLE REPORTS
Electronic Time Cards
Report of detailed activities of a staff in a month.
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Chapter 08
SAMPLE REPORTS
Daily Attendance Listing
Listing of staff attendance based on the date required.
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Chapter 08
SAMPLE REPORTS
Duty Calendar
Calendar of workday holiday, rest day and off day based on a specified group.
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Chapter 08
SAMPLE REPORTS
Attendance Sheet
Comprehensive report detailing activities of all staff in a month.
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Chapter 08
SAMPLE REPORTS
Gross Wages Report
Gross calculation of worked hours of all staff based on their pay rate.
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Chapter 08
SAMPLE REPORTS
Staff Movement Analysis
Transactions record of individual staff by user ID.
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Chapter 08
SAMPLE REPORTS
Terminal Activity Report
Transactions record of staff by reader.
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Chapter 08
SAMPLE REPORTS
Terminal Transaction Listing
Record of all transactions data downloaded from every reader.
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