HUMAN RESOURCE MANAGEMENT DIVISION T&D Social Interaction Health & Safety Promotion Managing Human Resources through 3 H's of Heart, Head and Hand, Feel by Heart, Think by Head and Implement by Hand Higher Education Commission, Government of Pakistan H-9, Islamabad (Pakistan), Exchange: (051) 90400000 Tele: 051-90401400; Fax: 051-90401402 www.hec.gov.pk/hrm awahmad@hec.gov.pk Awais Ahmed Director General (HRM) Human Resource Management Division : Belief Human Resource -the most important Asset Three Pillars of Human Performance Employee Development, Support & Enabling Work Environment Motivation & Commitment Excellency in Performance Organization Effectiveness Core Functions of HRM Division Deals with the Personnel / Establishment matters of the HEC’s Regular, Project / Contract employees including appointments promotions and transfers etc. • Provides human resource to various Divisions/Sections according to HEC budget and as per approved projects being run by the HEC. • Arrange meetings of the Selection Board, Selection Committee / DPC, Scrutiny Committees etc. • Maintains the PERS/ ACRs and Service Statements / Service Books of the officers / officials. • Process the cases of Employees for Pension, G.P. Fund, Group Life Insurance, Benevolent Fund and Trainings all around Pakistan. • Provides house requisitioning and medical facilities to entitled employees. • Maintains active collaboration and coordination with all the other Divisions/ Sections of HEC. • R&I Section • Human Resource Management Division: Roles Organizational Development Welfare Manpower Planning, Promotion, Appointment, Placement, Training and Development , Job Rotation, Retention Housing & Medical facilities, Pension/ Gratuity, Group Life Insurance, Benevolent Fund. Working Environment, , education, awareness on health and safety and other issues, recreation facilities, etc. Communication Employees relations, grievance and disciplinary procedures, settlement of disputes, etc. & Relation Initiatives & Changes Employees Engagement, Employees Branding , Compensation, Teaming up for tasks such as Gender Mainstreaming, Programs for Disabled HEC Employees, Paper Recycling , Education for Employees and their children, Retreat programs etc. Automation of Dak System, Weekly meetings with HEC Divisions / Sections / Offices. Sanctioned, Working & Vacancy Position of HRM Division S.# Name of Post BPS No. of Posts Sanctioned Working Name 1 2 3 D.G. Director Dy. Director 20 19 18 1 1 2 1 1 1 Mr. Awais Ahmad Mr. Muhammad Faisal Butt Mr. Muhammad Arif 4 Assistant Director 17 5 3 5 Superintendent 16 2 3 6 Stenographer 16 3 1 Mr. Abaidullah Anwar Mr. Niaz Hussain Ms. Sadia Bukhari Mr. Wajid Ali Saleem Mr. Amjad Hussain Shah Mr. Zaheer Khan Mr. Muhammad Rafiq 7 Assistant Incharge / Assistant 15 & 14 7 4 8 Computer Operator 15 3 3 10 11 12 13 14 15 16 17 Stenotypist Data Entry Operator Gestetner Operator Machine Operator UDC Mender/Daftri Record Sorter Naib Qasid 14 12 8 5 9 3 2 1 1 0 1 1 1 1 1 5 1 1 0 1 1 1 1 3 35 26 Total Mr. Muhammad Younis Mr. Muhammad Shafiq Mr. Noor Shah Hayat Mr. Sheeraz Mr. Zeshan Mr. Zakir Mr. Qaiser Khan Mr. Wasim Akhtar, (CPS) Mr. Muhammad Usman Mr. Gul Sultan Mr. Israr Shaheen Ms. Shehla Sabir Mr. Usman Mr. Waseem Mr. Afzal Mr. Wali R&I Section S. No. Name of Post BPS Name No. of Posts Sanctioned Working 1 Stenographer 16 1 1 Mr. Mumtaz Ahmad 2 Assistant 15 1 1 Mr. Abdul Khaliq 3 LDC 7 3 3 Mr. Irfan Mr. Muhammad Azam Mr. Sajid Hussain (CPS) 4 Despatch Rider 5 4 3 Mr. Irfan Mr. Rehman Mr. Waqar Akbar Khan Vacant-1 5 Qasid 2 3 2 Mr. Khalid Mr. Hafeez Vacant-1 12 10 Total Human Resource Management - Organogram HRM Division Director General (HRM) BPS-20 (Mr. Awais Ahmad) Director (HRM) BPS-19 (M. Faisal Butt) Dy. Director (HRM) BPS-18 (Mr. M. Arif) Mr. Mumtaz Ahmad, Incharge (R&I) Mr. Wajid, Supdt Accommodation Cases, PERs, General Cases Mr. Shafiq, Assistant Incharge Mr. Noor, Assistant Assistant Director BPS-17 (Mr. Niaz) Medical, Pension cases Mr. Usman Butt, DEO Mr.M. Usman, Record Sorter Dy. Director (HRM) BPS-18 (Vacant) Assistant Director BPS-17 (Ms. Sadia) Personal cases BPS-1 to BPS-15 and Training cases Mr. Qaiser Khan, IT Admin Mr. Israr Shaheen, UDC Mr. Zaheer ud Din, Amijd, Supdt (MP Cases and General Cases) Assistant Director BPS-17 (Vacant) Assistant Director BPS-17 (Mr. Abaidullah) Project employees, personal, recruitment etc. Mr. Zeeshan, C.O. Mr. Sheraz, Assistant Mr. Amijd, Supdt (BPS-16 & above cases) Mr. Zakir, C.O. Mr. Younis, Assistant HIGHER EDUCATION COMMISSION Sanctioned /Working Position of Regular posts BPS Sanctioned Working FEDERAL MINISTER 1 1 MP-I 2 1 MP-II 5 3 MP-III 5 5 22 2 1 21 3 2 20 12 6 19 36 25 18 56 37 17 114 84 16 76 65 15 68 52 14 83 57 12 6 6 11 9 7 10 13 12 9 13 13 8 7 6 7 45 37 6 6 5 5 68 60 4 3 3 3 83 67 2 3 3 1 114 43 7 5 840 606 Business Automation Wing (fixed salary posts) TOTAL Total Working Position 1 Chairman Officers Working on Contract (MP Scale -9 & Other – 5) 14 Officers/Officials Working on Regular Basis 591 Project Employees 195 Internees-33+NIP-10 43 Contingent Paid staff 73 Total: 917 Total No. of advertised posts 81 Regular PERN-23, BPS-20& above-5, BPS-3 to 14- 28 56 TESP Project 14 No. of Project funded positions advertised 11 From Pre. Slide Working Position of Officers & Officials Chairman: 1 Officer working in MP Scale: 9 Officer working in BPS-17 & above: 155 Official working in BPS-16 & below: 436 Contract Employees equivalent to BPS-17 & above: 96 Contract Employees equivalent to BPS-16 & below: 104 Project Employees - Gender Wise Female 23% Male 77% Station Wise Nomination - 2011 200 150 100 50 0 168 149 12 Local Training Foreign Training In house Training Employees participation in Training 400 300 No of 200 Particapted 100 0 226 265 329 2009 2010 Year 2011 If no Candidate Found SuitablePost is to be Readvertised Demand / Acquisition of Staff/ Availability of Position Process Duration : 4 Months Preparation of Advertisement Issuance of appointment letters to selected candidates Preparation of Statement of Applicants Obtaining approval of the Competent Authority Preparation of Selection Committee Minutes NTS test in case of BPS-17 to 19 and equivalent Scrutiny Committee Meeting Recruitment & Selection Process Preparation of Minutes of Scrutiny Committee Meeting Test and Interviews Preparation of Working Paper Issuance of Interview Call letters Obtain Date and Time for Selection Committee Meeting Obtaining approval of the competent authority Medical Coverage 06 Hospitals stands at the panel of HEC in Islamabad and Rawalpindi Shifa International Hospital, Islamabad NESCOM Hospital, Islamabad KRL Hospital, Islamabad Family Health Hospital, Islamabad Bilal Hospital, Rawalpindi Ahmed Medical Complex, Rawalpindi Hospitals stands at panel of HEC Regional Centres Ittefaq Hospital (Trust), Lahore Liaquat National Hospital, Karachi Rehman Medical Institute, Peshawar Gender Wise Status Accommodation Facility Budget Allocation and Utilization Accommodation, Medical and Training (2011-12) Budget Allocation Utilization % Accommodation 35.438 27.7 78.16 Medical 18 7.1 39.44 Foreign / Inland 7 6.9 98.57 Capacity Building 15 1.2 8.00 Training Cases through SAP Medical Cases through SAP Accommodation Cases through SAP HRM Web Site Corner Human Resource Management Division – On Going Activities in addition to routine tasks Review of HEC Recruitment & Services Rules Integration of HRM Functions with SAP Automation of DAK System Subsidized Dental Treatment Facility for HEC Entitled Employees Subsidized Medical Facility to HEC Project / Contract / CPS Employees Automation of Leave Cases Weekly meeting with HEC Divisions/ Sections/ Offices HRM Lecturer Series Establishment of HEC Community Centre Up gradation of HEC Daycare Centre Regularization of Contractual Staff / CPS equivalent in BPS- 1 to BPS-4 Recruitment against 22 PERN Positions, 15 TESP Positions & 5 positions in BPS-20 & above & position advertised against Balochistan Quota Completion of PERs / ACRs / Work & Conduct for the year 2011 HR Review for the financial year 2012-13 Training opportunities for low paid employees Thanks