Master Presentation HRM Division

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HUMAN RESOURCE
MANAGEMENT DIVISION
T&D
Social
Interaction
Health &
Safety
Promotion
Managing Human Resources through 3 H's of Heart,
Head and Hand, Feel by Heart, Think by Head and
Implement by Hand
Higher Education Commission,
Government of Pakistan
H-9, Islamabad (Pakistan), Exchange: (051) 90400000
Tele: 051-90401400; Fax: 051-90401402
www.hec.gov.pk/hrm
[email protected]
Awais Ahmed
Director General (HRM)
Human Resource Management Division :
Belief
Human
Resource -the
most important
Asset
Three Pillars of
Human
Performance
Employee
Development,
Support &
Enabling Work
Environment
Motivation &
Commitment
Excellency in
Performance
Organization
Effectiveness
Core Functions of HRM Division
Deals with the Personnel / Establishment matters of
the HEC’s Regular, Project / Contract employees
including appointments promotions and transfers etc.
• Provides human resource to various Divisions/Sections
according to HEC budget and as per approved projects
being run by the HEC.
• Arrange meetings of the Selection Board, Selection
Committee / DPC, Scrutiny Committees etc.
• Maintains the PERS/ ACRs and Service Statements /
Service Books of the officers / officials.
• Process the cases of Employees for Pension, G.P. Fund,
Group Life Insurance, Benevolent Fund and Trainings
all around Pakistan.
• Provides house requisitioning and medical facilities to
entitled employees.
• Maintains active collaboration and coordination with
all the other Divisions/ Sections of HEC.
• R&I Section
•
Human Resource Management Division: Roles
Organizational
Development
Welfare
Manpower
Planning,
Promotion,
Appointment,
Placement, Training and Development , Job Rotation,
Retention
Housing & Medical facilities, Pension/ Gratuity,
Group Life Insurance, Benevolent Fund. Working
Environment, , education, awareness on health
and safety and other issues, recreation facilities,
etc.
Communication Employees relations, grievance and disciplinary
procedures, settlement of disputes, etc.
& Relation
Initiatives &
Changes
Employees Engagement, Employees Branding ,
Compensation, Teaming up for tasks such as
Gender Mainstreaming, Programs for Disabled
HEC Employees, Paper Recycling , Education for
Employees and their children, Retreat programs
etc.
Automation of Dak System, Weekly
meetings with HEC Divisions / Sections / Offices.
Sanctioned, Working & Vacancy Position of HRM Division
S.#
Name of Post
BPS
No. of Posts
Sanctioned Working
Name
1
2
3
D.G.
Director
Dy. Director
20
19
18
1
1
2
1
1
1
Mr. Awais Ahmad
Mr. Muhammad Faisal Butt
Mr. Muhammad Arif
4
Assistant Director
17
5
3
5
Superintendent
16
2
3
6
Stenographer
16
3
1
Mr. Abaidullah Anwar
Mr. Niaz Hussain
Ms. Sadia Bukhari
Mr. Wajid Ali Saleem
Mr. Amjad Hussain Shah
Mr. Zaheer Khan
Mr. Muhammad Rafiq
7
Assistant Incharge /
Assistant
15 & 14
7
4
8
Computer Operator
15
3
3
10
11
12
13
14
15
16
17
Stenotypist
Data Entry Operator
Gestetner Operator
Machine Operator
UDC
Mender/Daftri
Record Sorter
Naib Qasid
14
12
8
5
9
3
2
1
1
0
1
1
1
1
1
5
1
1
0
1
1
1
1
3
35
26
Total
Mr. Muhammad Younis
Mr. Muhammad Shafiq
Mr. Noor Shah Hayat
Mr. Sheeraz
Mr. Zeshan
Mr. Zakir
Mr. Qaiser Khan
Mr. Wasim Akhtar, (CPS)
Mr. Muhammad Usman
Mr. Gul Sultan
Mr. Israr Shaheen
Ms. Shehla Sabir
Mr. Usman
Mr. Waseem
Mr. Afzal
Mr. Wali
R&I Section
S. No.
Name of Post
BPS
Name
No. of Posts
Sanctioned
Working
1
Stenographer
16
1
1
Mr. Mumtaz Ahmad
2
Assistant
15
1
1
Mr. Abdul Khaliq
3
LDC
7
3
3
Mr. Irfan
Mr. Muhammad Azam
Mr. Sajid Hussain (CPS)
4
Despatch Rider
5
4
3
Mr. Irfan
Mr. Rehman
Mr. Waqar Akbar Khan
Vacant-1
5
Qasid
2
3
2
Mr. Khalid
Mr. Hafeez
Vacant-1
12
10
Total
Human Resource Management - Organogram
HRM Division
Director General (HRM)
BPS-20
(Mr. Awais Ahmad)
Director (HRM)
BPS-19
(M. Faisal Butt)
Dy. Director (HRM)
BPS-18
(Mr. M. Arif)
Mr. Mumtaz
Ahmad, Incharge
(R&I)
Mr. Wajid, Supdt
Accommodation
Cases, PERs,
General Cases
Mr. Shafiq,
Assistant
Incharge
Mr. Noor,
Assistant
Assistant Director
BPS-17
(Mr. Niaz)
Medical, Pension
cases
Mr. Usman Butt,
DEO
Mr.M. Usman,
Record Sorter
Dy. Director (HRM)
BPS-18
(Vacant)
Assistant Director
BPS-17
(Ms. Sadia)
Personal cases
BPS-1 to BPS-15
and Training
cases
Mr. Qaiser Khan,
IT Admin
Mr. Israr
Shaheen, UDC
Mr. Zaheer ud
Din, Amijd,
Supdt
(MP Cases and
General Cases)
Assistant
Director
BPS-17
(Vacant)
Assistant Director
BPS-17
(Mr. Abaidullah)
Project
employees,
personal,
recruitment etc.
Mr. Zeeshan,
C.O.
Mr. Sheraz,
Assistant
Mr. Amijd, Supdt
(BPS-16 & above
cases)
Mr. Zakir, C.O.
Mr. Younis,
Assistant
HIGHER EDUCATION COMMISSION
Sanctioned /Working Position of Regular posts
BPS
Sanctioned
Working
FEDERAL MINISTER
1
1
MP-I
2
1
MP-II
5
3
MP-III
5
5
22
2
1
21
3
2
20
12
6
19
36
25
18
56
37
17
114
84
16
76
65
15
68
52
14
83
57
12
6
6
11
9
7
10
13
12
9
13
13
8
7
6
7
45
37
6
6
5
5
68
60
4
3
3
3
83
67
2
3
3
1
114
43
7
5
840
606
Business Automation Wing (fixed
salary posts)
TOTAL
Total Working Position
1
Chairman
Officers Working on Contract
(MP Scale -9 & Other – 5)
14
Officers/Officials Working on Regular Basis
591
Project Employees
195
Internees-33+NIP-10
43
Contingent Paid staff
73
Total:
917
Total No. of advertised posts
81
Regular
PERN-23, BPS-20& above-5, BPS-3 to 14- 28
56
TESP Project
14
No. of Project funded positions advertised
11
From Pre. Slide
Working Position of Officers & Officials
Chairman:
1
Officer working in MP Scale:
9
Officer working in BPS-17 & above: 155
Official working in BPS-16 & below: 436
Contract Employees equivalent to BPS-17 & above: 96
Contract Employees equivalent to BPS-16 & below: 104
Project Employees - Gender Wise
Female
23%
Male
77%
Station Wise Nomination - 2011
200
150
100
50
0
168
149
12
Local
Training
Foreign
Training
In house
Training
Employees participation in
Training
400
300
No of
200
Particapted
100
0
226
265
329
2009
2010
Year
2011
If no Candidate
Found SuitablePost is to be Readvertised
Demand /
Acquisition of
Staff/ Availability
of Position
Process Duration : 4 Months
Preparation of
Advertisement
Issuance of
appointment
letters to selected
candidates
Preparation of
Statement of
Applicants
Obtaining
approval of the
Competent
Authority
Preparation of
Selection
Committee
Minutes
NTS test in case
of BPS-17 to 19
and equivalent
Scrutiny
Committee
Meeting
Recruitment & Selection Process
Preparation of Minutes of
Scrutiny Committee
Meeting
Test and
Interviews
Preparation of
Working Paper
Issuance of
Interview Call
letters
Obtain Date and
Time for Selection
Committee
Meeting
Obtaining
approval of the
competent
authority
Medical Coverage
06 Hospitals stands at the panel of HEC in Islamabad and
Rawalpindi
Shifa International
Hospital,
Islamabad
NESCOM
Hospital,
Islamabad
KRL Hospital,
Islamabad
Family Health
Hospital,
Islamabad
Bilal Hospital,
Rawalpindi
Ahmed Medical
Complex,
Rawalpindi
Hospitals stands at panel of HEC Regional Centres
Ittefaq Hospital
(Trust), Lahore
Liaquat National
Hospital, Karachi
Rehman Medical
Institute, Peshawar
Gender Wise Status Accommodation Facility
Budget Allocation and Utilization
Accommodation, Medical and Training
(2011-12)
Budget
Allocation
Utilization
%
Accommodation
35.438
27.7
78.16
Medical
18
7.1
39.44
Foreign / Inland
7
6.9
98.57
Capacity Building
15
1.2
8.00
Training Cases through SAP
Medical Cases through SAP
Accommodation Cases through SAP
HRM Web Site Corner
Human Resource Management Division – On
Going Activities in addition to routine tasks
Review of HEC Recruitment & Services Rules
Integration of HRM Functions with SAP
Automation of DAK System
Subsidized Dental Treatment Facility for HEC Entitled Employees
Subsidized Medical Facility to HEC Project / Contract / CPS Employees
Automation of Leave Cases
Weekly meeting with HEC Divisions/ Sections/ Offices
HRM Lecturer Series
Establishment of HEC Community Centre
Up gradation of HEC Daycare Centre
Regularization of Contractual Staff / CPS equivalent in BPS- 1 to BPS-4
Recruitment against 22 PERN Positions, 15 TESP Positions & 5 positions in BPS-20 & above
& position advertised against Balochistan Quota
Completion of PERs / ACRs / Work & Conduct for the year 2011
HR Review for the financial year 2012-13
Training opportunities for low paid employees
Thanks
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