IACRA

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IACRA
Integrated Airman Certification
and/or Rating Application
Overview Presentation
Version 6.0 created for use with
IACRA 4.x.x only
Presented to: DESIGNATED PILOT EXAMINERS
By: KEN PANNELL, ASI
Date: FY 2008
Federal Aviation
Administration
Presentation Synopsis
This presentation provides a walkthrough (with
accompanying screenshots) of an applicant
applying for a Private Pilot certification.
Additionally, the presentation shows how all
associated members of the process (Designated
Examiner, Recommending Instructor, etc) use
IACRA to complete this private pilot certification.
Information on additional certifications is provided
at the end of the this presentation.
IACRA
FY 2008
Federal Aviation
Administration
2
What is IACRA?
IACRA, the Integrated Airman Certification and/or
Rating Application, is a web-based application that
uses online validation and digital signatures to
verify the output data.
Upon successful completion of the IACRA process,
the Registry issues applicants a permanent airman
certificate.
IACRA
FY 2008
Federal Aviation
Administration
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What Does IACRA Do?
Processes applications for airman
certification via the web
Interfaces with critical elements of multiple
FAA databases for data validation and
verification
Automatically ensures applicants meet
regulatory and policy requirements
Implements use of digital signatures
throughout certification process
Automatically produces results documents
IACRA
FY 2008
Federal Aviation
Administration
4
The Integrated ACRA (IACRA) Solution
Consistent, Intuitive User Interface
Online Context-Sensitive Help
Ease of Administration
Ease of Upgrade & Deployment
Paperless System
IACRA
FY 2008
Federal Aviation
Administration
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IACRA Benefits
Reduction of data errors
through auto checking
Reduction in the number of
rejected applications
Reduction in FAA
transaction costs
Adoption of a single airman
tracking number
Uniformity of interpretation
of airman certification
regulations
IACRA
FY 2008
Improved accuracy and
filing time for PTRS (1563,
3529, 5529)
Improved management
oversight capabilities
Promotion of data sharing
Elimination of distribution
of software media
Compliance with GPEA by
mandated Oct. 03 through
use of digital signatures
Federal Aviation
Administration
6
Who Are IACRA Users
IACRA users include the Federal Government,
Aviation Industry and the Public. Examples
include:
Airman Applicants
Recommending Instructor (CFI)
Designated Examiners (DPE, DME, TCE, APD)
Training Center Program Managers (TCPM)
Aviation Safety Inspectors (ASI)
Aviation Safety Technicians (AST)
Aircrew Program Managers (APM)
Airman Certification Representatives (ACR)
IACRA
FY 2008
Federal Aviation
Administration
7
What Certifications/Ratings Does
IACRA Currently Issue? (operations)
Airline Transport Pilot
Commercial Pilot
Private Pilot
Recreational Pilot
Student Pilot
LOA Original Issuance
LOA Authorized Instructor
14 CFR part 141 Flight
School / 14 CFR part 142
Training Centers
14 CFR part 121 Advanced
Qualification Program (AQP)
IACRA
FY 2008
14 CFR part 142 Training
Center from Pvt Pilot to ATP
Original Issuance
Certificated Instructor
(original issuance,
added rating, renewal, and
reinstatement)
Ground Instructor (original
issuance and added rating)
Authorized Instructor
Instrument Rating
Type Ratings
Federal Aviation
Administration
8
What Certifications/Ratings Does
IACRA Currently Issue? (operations)
 Original Sport Pilot Certification
 Sport Pilot Added Endorsement
 Sport Pilot Certificated Flight Instructor
 Sport Pilot Ground Instructor Light
IACRA
FY 2008
Federal Aviation
Administration
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What Certificates Will IACRA Issue in
the Future?
Crew Members Other Than Pilots
–
–
–
–
–
Aircraft Dispatcher Path
Flight Engineer
Control Tower Operator
Flight Navigator
Re-Issuance Paths
IACRA
FY 2008
Federal Aviation
Administration
10
IACRA Business Process Overview
The Registry
Certifying Officer
(FAA or
Designated
Examiner)
FAA Firewall
Internet
Recommending
Instructor
IACRA
Airman
Applicant
IACRA
FY 2008
Data Mart
Digital Signature
Federal Aviation
Administration
11
Database Integration
IACRA integrates with the following
organizations/databases:
AVS Data Mart
ATS – Airman Testing Standards (Knowledge Testing)
PTS – Practical Test Standards
NVIS - National Vital Information Subsystem
NPTRS – National Program Tracking and Reporting
System (1563, 3529, and 5529 records only)
Airmen – Comprehensive Airman database
Reference - lookup tables from mainframe sources
IACRA
FY 2008
Federal Aviation
Administration
12
Required Software
Only the Microsoft Internet Explorer Web
browser (v5.5 and higher) and Adobe
Acrobat Reader (v5.0 and above) are
required for users to access the application.
IACRA
FY 2008
Federal Aviation
Administration
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IACRA Application Walkthrough
IACRA
FY 2008
Federal Aviation
Administration
14
IACRA Walkthrough Introduction
The following demonstration shows how to use IACRA in a
typical 14 CFR part 61 certification process scenario.
This walkthrough shows the following:
1. The IACRA registration process.
2. An applicant filling out the application.
3. The RI selecting the application, following all items on the RI
Checklist, and adding a digital signature.
4. The Certifying Officer (DE) selecting the application,
validating the airman’s ID, and reviewing the airman test
results.
5. The applicant digitally signing the application.
6. The CO (DE) entering test results, entering limitations, and
performing all of the other tasks on the Certifying Officer
checklist.
7. The CO (DE) digitally signing the application.
8. An example of a temporary certificate.
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FY 2008
Federal Aviation
Administration
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IACRA
Home Page
http://acra.faa.gov/iacra
IACRA
FY 2008
Federal Aviation
Administration
16
IACRA
Home Page
Registration
IACRA
FY 2008
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Administration
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Applicant Registration
IACRA
Applicant Registration
IACRA
FY 2008
Applicant
Federal Aviation
Administration
18
First Name
Middle Name
Last Name
Name Suffix
Phone
Email Address
Register
User Name
Password
Confirm
IACRA
FY 2008
Federal Aviation
Administration
19
IACRA
Help
Additional
Instructions
IACRA
FY 2008
Federal Aviation
Administration
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IACRA Help
IACRA
FY 2008
Federal Aviation
Administration
21
Applicant Registration (con’t)
If a Student
Certificate Include
Letters Before
Numbers and Leave
Out Dash
IACRA
FY 2008
Federal Aviation
Administration
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Text Description to
the Residence
THE
APPLICANT IS
NOW REGISTERED
IACRA
FY 2008
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Administration
23
Transition
At this point, the Applicant Registration is complete and an
FAA Tracking Number (FTN) has been generated for
the applicant, which he records for future use.
The Recommending Instructor must now register (for the
purposes of this overview – though in reality, the RI could
have registered long before or even after the applicant).
The RI registration is far less complex than the applicant
registration. This is due to the validation process IACRA
uses to ensure that the data requested from the RI at
registration is validated in national FAA databases as
being accurate and current.
IACRA
FY 2008
Federal Aviation
Administration
24
Recommending Instructor Registration
Applicant
Recommending Instructor
IACRA
FY 2008
Next>>
Federal Aviation
Administration
25
Recommending
Instructor
Registration
First Name
Middle Name
Last Name
Name Suffix
Phone
Email Address
Security
Questions
User Name
Password
Confirm
IACRA
FY 2008
Federal Aviation
Administration
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Transition
The Designated Examiner must also
register as shown in the following
slides.
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FY 2008
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Administration
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Designated Examiner Registration
Applicant
Recommending Instructor
Designated Examiner
IACRA
FY 2008
Next>>
Federal Aviation
Administration
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Certificate Number
Date of Issuance
Designee Number
FSDO
First Name
Middle Name
Last Name
Name Suffix
Phone
Email Address
User Name
Register
IACRA
FY 2008
Password
Confirm
Federal Aviation
Administration
29
DPE
Registration
Security
Questions
Register
IACRA
FY 2008
Certificate Number
Date of Issuance
Designee Number
FSDO
First Name
Middle Name
Last Name
Name Suffix
Phone
Email Address
User Name
Password
Confirm
Federal Aviation
Administration
30
This is Where the Lookup
Tables Will Check Your
Inputs
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Administration
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Transition
Now that all of the participating parties
have registered, the process starts with
the applicant filling out an IACRA
application.
The applicant has Registered and has been
returned to the IACRA Home Page
where he is required to Log In to begin a
new application.
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FY 2008
Federal Aviation
Administration
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Certification / Application Module
Login As: Applicant
FTN:
User Name:
Password:
Log In
IACRA
FY 2008
Federal Aviation
Administration
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Start or Retrieve application
IACRA
FY 2008
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Administration
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Certification / Application Module
Start New Application
PILOTS
START
READ TIPS
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FY 2008
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Administration
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Certification / Application Module
X
IACRA
FY 2008
Step 1
Personal Information
Step 2
Certificate Sought
Step 3
Certificate Held
Step 4
Medical, Drugs, English
Step 5
Aeronautical Grid
Step 6
Validation
?
Federal Aviation
Administration
36
Certification / Application Module
Is My EMail Right
This Time?
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FY 2008
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Administration
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Certification / Application Module
Certificate Sought Data
Step 2
Select
Standard
Required Test
Information
IACRA
FY 2008
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Administration
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Certification / Application Module
Completion of Required Test
First Aircraft
Total Time
PIC Time
OK
IACRA
FY 2008
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Administration
39
Certification / Application Module
CE 172-N
CESSNA
OK
IACRA
FY 2008
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Administration
40
Certification / Application Module
Completion of Required Test
First Aircraft
Total Time
PIC Time
OK
IACRA
FY 2008
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Administration
41
Certification / Application Module
Category/Class Ratings
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FY 2008
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Administration
42
Certification / Application Module
AIRPLANE SINGLE ENGINE LAND
OK
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FY 2008
Federal Aviation
Administration
43
Type Ratings if Applicable
IACRA
FY 2008
Federal Aviation
Administration
44
Certification / Application Module
LR-60
LEAR LR-60
OK
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FY 2008
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Administration
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IACRA
FY 2008
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Administration
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Certification / Application Module
This includes a
Student Certificate
Click here if you hold a
U.S. Standard Pilot Certificate
IACRA
FY 2008
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Administration
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Certification / Application Module
CERTIFICATE NUMBER
DATE OF ISSUANCE
CLICK STUDENT
OK
IACRA
FY 2008
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Administration
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Certification / Application Module
Certificate Number Date of Issuance
Student Certificate
IACRA
FY 2008
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Administration
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Certification / Application Module
Medical
IACRA
FY 2008
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Administration
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Certification / Application Module
Drugs
Language
Failure
IACRA
FY 2008
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Administration
51
Certification / Application Module
Aeronautical Experience
X-C on a small island
61.111
Night Flight Exception
61.110
IACRA
FY 2008
Federal Aviation
Administration
52
Certification / Application Module
Enter Aeronautical Experience
IACRA
FY 2008
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Administration
53
Certification / Application Module
Do the hour meet
Part 61
Click on Step 6 on the Navigation Bar
IACRA
FY 2008
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Administration
54
Certification / Application Module
ERROR CORRECTION IF
IMPROPER DATA
Data is Validated by IACRA
IACRA
FY 2008
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Administration
55
Certification / Application Module
Certificate
Summary
IACRA
FY 2008
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Administration
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Certification / Application Module
CLOSE
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FY 2008
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Administration
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Certification / Application Module
SUBMIT
APPLICATION
Data Has Been Validated
by IACRA and Corrected
IACRA
FY 2008
Federal Aviation
Administration
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Application ID 15749
REVIEW APPLICATION
IACRA
FY 2008
Federal Aviation
Administration
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Certification / Application Module
IACRA
FY 2008
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Transition
The applicant now must contact his
Recommending Instructor so
that the RI can verify the
applicant’s knowledge test
information and digitally sign the
application.
IACRA
FY 2008
Federal Aviation
Administration
61
Recommending Instructor Login
Login
IACRA
FY 2008
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Administration
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Recommending Instructor Login
Login As: Recommending Instructor
FTN:
User Name:
Password:
Login
IACRA
FY 2008
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Administration
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Recommending Instructor Login
Retrieve Application
IACRA
FY 2008
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64
RI Retrieve Application
ENTER APPLICANT’S FTN
IACRA
FY 2008
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Administration
65
RI Select Application
Select
Continue
IACRA
FY 2008
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Administration
66
RI Checklist
Recommending Instructor’s
Checklist
View 8710
IACRA
FY 2008
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RI Checklist: View 8710-1 Form
IACRA
FY 2008
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Administration
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RI Checklist: View 8710-1 Form
.
IACRA
FY 2008
View Knowledge Test
Federal Aviation
Administration
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RI Enters Knowledge Test Information
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FY 2008
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Administration
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RI Reviews Applicant’s Certificate
View Applicant’s
Certificate Summary
IACRA
FY 2008
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Administration
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RI View Applicant Certificate Summary
CLOSE
IACRA
FY 2008
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Administration
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RI Checklist
Or Reset
Application
Sign 8710
IACRA
FY 2008
Federal Aviation
Administration
73
RI Digitally Signs Application
SIGN APPLICATION
IACRA
FY 2008
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Administration
74
RI Digitally Signs Application
CLICK HERE TO SIGN
IACRA
FY 2008
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Administration
75
RI Digitally Signs Application
Recommending Instructor (e-sig info)
IACRA
FY 2008
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RI Checklist
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FY 2008
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Transition
Now, the applicant must meet with his
Certifying Officer (in this case, a
Designated Examiner) in order to
complete the application. When he meets
with his Certifying Officer, the CO must
verify his identity and then log into
IACRA and retrieve his application, so
that both the CO and the applicant can
digitally sign the application, as shown
on the following slides.
IACRA
FY 2008
Federal Aviation
Administration
78
CO: Applicant Retrieval
Login As: DESIGNATED EXAMINER
FTN:
User Name:
Password:
Log In
IACRA
FY 2008
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Administration
79
CO: Applicant Retrieval
Retrieve Application
IACRA
FY 2008
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Administration
80
CO: Application Selection
Work/Sign
Enter Applicant’s FTN:
IACRA
FY 2008
Find Application(s)
Federal Aviation
Administration
81
CO: Application Selection
Select
CONTINUE
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FY 2008
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Administration
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Certifying Officer’s Checklist
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FY 2008
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IACRA
FY 2008
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Certifying Officer’s Checklist
Verify Airman Identification
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FY 2008
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Administration
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CO: Verify Airman Identification
DRIVER’S LICENSE
ID Number
Date – Must Be
Current
Country - USA
State - CA
OK
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FY 2008
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Administration
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Certifying Officer’s Checklist

View Test
IACRA
FY 2008
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Administration
87
CO: Review Airman Knowledge Test Report
IACRA
FY 2008
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Administration
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Certifying Officer’s Checklist


IACRA
FY 2008
Review 8710-1
Federal Aviation
Administration
89
CO: Review 8710-1 Application
IACRA
FY 2008
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Administration
90
Certifying Officer’s Checklist



IACRA
FY 2008
Review Act
Federal Aviation
Administration
91
CO:Review Privacy Act Information
IACRA
FY 2008
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Administration
92
Certifying Officer’s Checklist
APPLICANT SIGNS
IACRA
FY 2008
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Administration
93
Transition
IACRA opens the login page so
that the applicant can log in,
retrieve, and digitally sign his
application as the CO witnesses
him perform the process.
IACRA
FY 2008
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Administration
94
Applicant Login
LOG IN
IACRA
FY 2008
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Administration
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Applicant Application Retrieval
Start or Retrieve App
IACRA
FY 2008
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Administration
96
Applicant Application Retrieval
Retrieve Application
Select
Sign Application
IACRA
FY 2008
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Administration
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Digital Signature Preview
Preview Application
IACRA
FY 2008
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Digital Signature Preview
IACRA
FY 2008
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Administration
99
Applicant Digital Signature
SIGN APPLICATION
IACRA
FY 2008
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Administration
100
Applicant Digitally Signs Application
Click to Sign
Signed 8710-1
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FY 2008
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Administration
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Applicant Digital Signature
Close Browser
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Transition
• Now that the applicant has digitally signed the
8710-1 application, the CO’s can conduct the
practical exam with the applicant.
•
• The CO takes his applicant for his practical
test for certification in accordance with
Practical Test Standards. Upon their return, the
CO logs back into IACRA via the IACRA Home
Page. The CO selects the application, enters
practical test results, and finishes the
application process.
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Certifying Officer’s Checklist
Practical Test Results
IACRA
FY 2008
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104
CO: Enter Practical Test Results
Test Date
Airport ID
Airport Location
Test Duration Oral
Test Duration Aircraft 1
Make, Model Aircraft 1
Registration Number Aircraft 1
Approve
IACRA
FY 2008
Disapprove
OK
Discontinuance
Federal Aviation
Administration
105
CO: Enter Practical Test Results
• After the CO enters all of the appropriate
information (some information requires
accessing sub-screens to complete), the CO
selects (ideally) the Click Here to Approve link
to send the data to IACRA and to signal that
this step is complete.
• Note the CO has the option of generating a
Notice of Disapproval or a Discontinuance,
should it be necessary.
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Certifying Officer’s Checklist
Enter Limitations
IACRA
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107
CO: Enter Limitations
Limitation if needed
Examples:
HOLDER DOES NOT MEET
CROSS-COUNTRY FLIGHT
REQUIREMENTS OF ICAO
IACRA
FY 2008
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Administration
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Certifying Officer’s Checklist
Aircraft Authorizations
IACRA
FY 2008
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Administration
109
CO: Enter Vintage Aircraft Auth.
IACRA
FY 2008
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Certifying Officer’s Checklist
To View Temporary Summary
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IACRA
FY 2008
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Certifying Officer’s Checklist
Click to Sign 8710-1 Application
IACRA
FY 2008
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113
CO: Digitally Sign 8710-1 Application
SIGN APPLICATION
IACRA
FY 2008
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Administration
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CO: Digitally Sign 8710-1 Application
Click Here to Sign
IACRA
FY 2008
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CO: Digitally Sign 8710-1 Application
Review/Print Temporary Certificate
Review/Print
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FY 2008
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CO: Review Temporary Certificate
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TRAINING
• This is the end of the IACRA application
process walkthrough.
• Access to the IACRA training server can be
made with the use of the Internet.
• We will now walk through how to access the
IACRA training server using your computer
at your office or home.
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TRAINING
http://iacra.faasafety.gov/
IACRA
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TRAINING
IACRA
FY 2008
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TRAINING
IACRA
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TRAINING
IACRA
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TRAINING
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FY 2008
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Transition
• Depending upon the certificate being
sought, different screens can appear other
than what was shown in this walkthrough.
• The next set of slides shows how to use the
IACRA Defect Tracking system, should
you experience technical issues, have a
question, or want to make a feature request
regarding IACRA.
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IACRA Defect Tracking
Report a Bug
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IACRA Defect Tracking
Be Detailed
In Description
IACRA
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IACRA Defect Tracking
IACRA
FY 2008
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IACRA Defect Tracking
IACRA
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End IACRA Walkthrough
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FY 2008
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Administration
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