IACRA
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IACRA Integrated Airman Certification and/or Rating Application Overview Presentation Version 6.0 created for use with IACRA 4.x.x only Presented to: DESIGNATED PILOT EXAMINERS By: KEN PANNELL, ASI Date: FY 2008 Federal Aviation Administration Presentation Synopsis This presentation provides a walkthrough (with accompanying screenshots) of an applicant applying for a Private Pilot certification. Additionally, the presentation shows how all associated members of the process (Designated Examiner, Recommending Instructor, etc) use IACRA to complete this private pilot certification. Information on additional certifications is provided at the end of the this presentation. IACRA FY 2008 Federal Aviation Administration 2 What is IACRA? IACRA, the Integrated Airman Certification and/or Rating Application, is a web-based application that uses online validation and digital signatures to verify the output data. Upon successful completion of the IACRA process, the Registry issues applicants a permanent airman certificate. IACRA FY 2008 Federal Aviation Administration 3 What Does IACRA Do? Processes applications for airman certification via the web Interfaces with critical elements of multiple FAA databases for data validation and verification Automatically ensures applicants meet regulatory and policy requirements Implements use of digital signatures throughout certification process Automatically produces results documents IACRA FY 2008 Federal Aviation Administration 4 The Integrated ACRA (IACRA) Solution Consistent, Intuitive User Interface Online Context-Sensitive Help Ease of Administration Ease of Upgrade & Deployment Paperless System IACRA FY 2008 Federal Aviation Administration 5 IACRA Benefits Reduction of data errors through auto checking Reduction in the number of rejected applications Reduction in FAA transaction costs Adoption of a single airman tracking number Uniformity of interpretation of airman certification regulations IACRA FY 2008 Improved accuracy and filing time for PTRS (1563, 3529, 5529) Improved management oversight capabilities Promotion of data sharing Elimination of distribution of software media Compliance with GPEA by mandated Oct. 03 through use of digital signatures Federal Aviation Administration 6 Who Are IACRA Users IACRA users include the Federal Government, Aviation Industry and the Public. Examples include: Airman Applicants Recommending Instructor (CFI) Designated Examiners (DPE, DME, TCE, APD) Training Center Program Managers (TCPM) Aviation Safety Inspectors (ASI) Aviation Safety Technicians (AST) Aircrew Program Managers (APM) Airman Certification Representatives (ACR) IACRA FY 2008 Federal Aviation Administration 7 What Certifications/Ratings Does IACRA Currently Issue? (operations) Airline Transport Pilot Commercial Pilot Private Pilot Recreational Pilot Student Pilot LOA Original Issuance LOA Authorized Instructor 14 CFR part 141 Flight School / 14 CFR part 142 Training Centers 14 CFR part 121 Advanced Qualification Program (AQP) IACRA FY 2008 14 CFR part 142 Training Center from Pvt Pilot to ATP Original Issuance Certificated Instructor (original issuance, added rating, renewal, and reinstatement) Ground Instructor (original issuance and added rating) Authorized Instructor Instrument Rating Type Ratings Federal Aviation Administration 8 What Certifications/Ratings Does IACRA Currently Issue? (operations) Original Sport Pilot Certification Sport Pilot Added Endorsement Sport Pilot Certificated Flight Instructor Sport Pilot Ground Instructor Light IACRA FY 2008 Federal Aviation Administration 9 What Certificates Will IACRA Issue in the Future? Crew Members Other Than Pilots – – – – – Aircraft Dispatcher Path Flight Engineer Control Tower Operator Flight Navigator Re-Issuance Paths IACRA FY 2008 Federal Aviation Administration 10 IACRA Business Process Overview The Registry Certifying Officer (FAA or Designated Examiner) FAA Firewall Internet Recommending Instructor IACRA Airman Applicant IACRA FY 2008 Data Mart Digital Signature Federal Aviation Administration 11 Database Integration IACRA integrates with the following organizations/databases: AVS Data Mart ATS – Airman Testing Standards (Knowledge Testing) PTS – Practical Test Standards NVIS - National Vital Information Subsystem NPTRS – National Program Tracking and Reporting System (1563, 3529, and 5529 records only) Airmen – Comprehensive Airman database Reference - lookup tables from mainframe sources IACRA FY 2008 Federal Aviation Administration 12 Required Software Only the Microsoft Internet Explorer Web browser (v5.5 and higher) and Adobe Acrobat Reader (v5.0 and above) are required for users to access the application. IACRA FY 2008 Federal Aviation Administration 13 IACRA Application Walkthrough IACRA FY 2008 Federal Aviation Administration 14 IACRA Walkthrough Introduction The following demonstration shows how to use IACRA in a typical 14 CFR part 61 certification process scenario. This walkthrough shows the following: 1. The IACRA registration process. 2. An applicant filling out the application. 3. The RI selecting the application, following all items on the RI Checklist, and adding a digital signature. 4. The Certifying Officer (DE) selecting the application, validating the airman’s ID, and reviewing the airman test results. 5. The applicant digitally signing the application. 6. The CO (DE) entering test results, entering limitations, and performing all of the other tasks on the Certifying Officer checklist. 7. The CO (DE) digitally signing the application. 8. An example of a temporary certificate. IACRA FY 2008 Federal Aviation Administration 15 IACRA Home Page http://acra.faa.gov/iacra IACRA FY 2008 Federal Aviation Administration 16 IACRA Home Page Registration IACRA FY 2008 Federal Aviation Administration 17 Applicant Registration IACRA Applicant Registration IACRA FY 2008 Applicant Federal Aviation Administration 18 First Name Middle Name Last Name Name Suffix Phone Email Address Register User Name Password Confirm IACRA FY 2008 Federal Aviation Administration 19 IACRA Help Additional Instructions IACRA FY 2008 Federal Aviation Administration 20 IACRA Help IACRA FY 2008 Federal Aviation Administration 21 Applicant Registration (con’t) If a Student Certificate Include Letters Before Numbers and Leave Out Dash IACRA FY 2008 Federal Aviation Administration 22 Text Description to the Residence THE APPLICANT IS NOW REGISTERED IACRA FY 2008 Federal Aviation Administration 23 Transition At this point, the Applicant Registration is complete and an FAA Tracking Number (FTN) has been generated for the applicant, which he records for future use. The Recommending Instructor must now register (for the purposes of this overview – though in reality, the RI could have registered long before or even after the applicant). The RI registration is far less complex than the applicant registration. This is due to the validation process IACRA uses to ensure that the data requested from the RI at registration is validated in national FAA databases as being accurate and current. IACRA FY 2008 Federal Aviation Administration 24 Recommending Instructor Registration Applicant Recommending Instructor IACRA FY 2008 Next>> Federal Aviation Administration 25 Recommending Instructor Registration First Name Middle Name Last Name Name Suffix Phone Email Address Security Questions User Name Password Confirm IACRA FY 2008 Federal Aviation Administration 26 Transition The Designated Examiner must also register as shown in the following slides. IACRA FY 2008 Federal Aviation Administration 27 Designated Examiner Registration Applicant Recommending Instructor Designated Examiner IACRA FY 2008 Next>> Federal Aviation Administration 28 Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name Name Suffix Phone Email Address User Name Register IACRA FY 2008 Password Confirm Federal Aviation Administration 29 DPE Registration Security Questions Register IACRA FY 2008 Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name Name Suffix Phone Email Address User Name Password Confirm Federal Aviation Administration 30 This is Where the Lookup Tables Will Check Your Inputs IACRA FY 2008 Federal Aviation Administration 31 Transition Now that all of the participating parties have registered, the process starts with the applicant filling out an IACRA application. The applicant has Registered and has been returned to the IACRA Home Page where he is required to Log In to begin a new application. IACRA FY 2008 Federal Aviation Administration 32 Certification / Application Module Login As: Applicant FTN: User Name: Password: Log In IACRA FY 2008 Federal Aviation Administration 33 Start or Retrieve application IACRA FY 2008 Federal Aviation Administration 34 Certification / Application Module Start New Application PILOTS START READ TIPS IACRA FY 2008 Federal Aviation Administration 35 Certification / Application Module X IACRA FY 2008 Step 1 Personal Information Step 2 Certificate Sought Step 3 Certificate Held Step 4 Medical, Drugs, English Step 5 Aeronautical Grid Step 6 Validation ? Federal Aviation Administration 36 Certification / Application Module Is My EMail Right This Time? IACRA FY 2008 Federal Aviation Administration 37 Certification / Application Module Certificate Sought Data Step 2 Select Standard Required Test Information IACRA FY 2008 Federal Aviation Administration 38 Certification / Application Module Completion of Required Test First Aircraft Total Time PIC Time OK IACRA FY 2008 Federal Aviation Administration 39 Certification / Application Module CE 172-N CESSNA OK IACRA FY 2008 Federal Aviation Administration 40 Certification / Application Module Completion of Required Test First Aircraft Total Time PIC Time OK IACRA FY 2008 Federal Aviation Administration 41 Certification / Application Module Category/Class Ratings IACRA FY 2008 Federal Aviation Administration 42 Certification / Application Module AIRPLANE SINGLE ENGINE LAND OK IACRA FY 2008 Federal Aviation Administration 43 Type Ratings if Applicable IACRA FY 2008 Federal Aviation Administration 44 Certification / Application Module LR-60 LEAR LR-60 OK IACRA FY 2008 Federal Aviation Administration 45 IACRA FY 2008 Federal Aviation Administration 46 Certification / Application Module This includes a Student Certificate Click here if you hold a U.S. Standard Pilot Certificate IACRA FY 2008 Federal Aviation Administration 47 Certification / Application Module CERTIFICATE NUMBER DATE OF ISSUANCE CLICK STUDENT OK IACRA FY 2008 Federal Aviation Administration 48 Certification / Application Module Certificate Number Date of Issuance Student Certificate IACRA FY 2008 Federal Aviation Administration 49 Certification / Application Module Medical IACRA FY 2008 Federal Aviation Administration 50 Certification / Application Module Drugs Language Failure IACRA FY 2008 Federal Aviation Administration 51 Certification / Application Module Aeronautical Experience X-C on a small island 61.111 Night Flight Exception 61.110 IACRA FY 2008 Federal Aviation Administration 52 Certification / Application Module Enter Aeronautical Experience IACRA FY 2008 Federal Aviation Administration 53 Certification / Application Module Do the hour meet Part 61 Click on Step 6 on the Navigation Bar IACRA FY 2008 Federal Aviation Administration 54 Certification / Application Module ERROR CORRECTION IF IMPROPER DATA Data is Validated by IACRA IACRA FY 2008 Federal Aviation Administration 55 Certification / Application Module Certificate Summary IACRA FY 2008 Federal Aviation Administration 56 Certification / Application Module CLOSE IACRA FY 2008 Federal Aviation Administration 57 Certification / Application Module SUBMIT APPLICATION Data Has Been Validated by IACRA and Corrected IACRA FY 2008 Federal Aviation Administration 58 Application ID 15749 REVIEW APPLICATION IACRA FY 2008 Federal Aviation Administration 59 Certification / Application Module IACRA FY 2008 Federal Aviation Administration 60 Transition The applicant now must contact his Recommending Instructor so that the RI can verify the applicant’s knowledge test information and digitally sign the application. IACRA FY 2008 Federal Aviation Administration 61 Recommending Instructor Login Login IACRA FY 2008 Federal Aviation Administration 62 Recommending Instructor Login Login As: Recommending Instructor FTN: User Name: Password: Login IACRA FY 2008 Federal Aviation Administration 63 Recommending Instructor Login Retrieve Application IACRA FY 2008 Federal Aviation Administration 64 RI Retrieve Application ENTER APPLICANT’S FTN IACRA FY 2008 Federal Aviation Administration 65 RI Select Application Select Continue IACRA FY 2008 Federal Aviation Administration 66 RI Checklist Recommending Instructor’s Checklist View 8710 IACRA FY 2008 Federal Aviation Administration 67 RI Checklist: View 8710-1 Form IACRA FY 2008 Federal Aviation Administration 68 RI Checklist: View 8710-1 Form . IACRA FY 2008 View Knowledge Test Federal Aviation Administration 69 RI Enters Knowledge Test Information IACRA FY 2008 Federal Aviation Administration 70 RI Reviews Applicant’s Certificate View Applicant’s Certificate Summary IACRA FY 2008 Federal Aviation Administration 71 RI View Applicant Certificate Summary CLOSE IACRA FY 2008 Federal Aviation Administration 72 RI Checklist Or Reset Application Sign 8710 IACRA FY 2008 Federal Aviation Administration 73 RI Digitally Signs Application SIGN APPLICATION IACRA FY 2008 Federal Aviation Administration 74 RI Digitally Signs Application CLICK HERE TO SIGN IACRA FY 2008 Federal Aviation Administration 75 RI Digitally Signs Application Recommending Instructor (e-sig info) IACRA FY 2008 Federal Aviation Administration 76 RI Checklist IACRA FY 2008 Federal Aviation Administration 77 Transition Now, the applicant must meet with his Certifying Officer (in this case, a Designated Examiner) in order to complete the application. When he meets with his Certifying Officer, the CO must verify his identity and then log into IACRA and retrieve his application, so that both the CO and the applicant can digitally sign the application, as shown on the following slides. IACRA FY 2008 Federal Aviation Administration 78 CO: Applicant Retrieval Login As: DESIGNATED EXAMINER FTN: User Name: Password: Log In IACRA FY 2008 Federal Aviation Administration 79 CO: Applicant Retrieval Retrieve Application IACRA FY 2008 Federal Aviation Administration 80 CO: Application Selection Work/Sign Enter Applicant’s FTN: IACRA FY 2008 Find Application(s) Federal Aviation Administration 81 CO: Application Selection Select CONTINUE IACRA FY 2008 Federal Aviation Administration 82 Certifying Officer’s Checklist IACRA FY 2008 Federal Aviation Administration 83 IACRA FY 2008 Federal Aviation Administration 84 Certifying Officer’s Checklist Verify Airman Identification IACRA FY 2008 Federal Aviation Administration 85 CO: Verify Airman Identification DRIVER’S LICENSE ID Number Date – Must Be Current Country - USA State - CA OK IACRA FY 2008 Federal Aviation Administration 86 Certifying Officer’s Checklist View Test IACRA FY 2008 Federal Aviation Administration 87 CO: Review Airman Knowledge Test Report IACRA FY 2008 Federal Aviation Administration 88 Certifying Officer’s Checklist IACRA FY 2008 Review 8710-1 Federal Aviation Administration 89 CO: Review 8710-1 Application IACRA FY 2008 Federal Aviation Administration 90 Certifying Officer’s Checklist IACRA FY 2008 Review Act Federal Aviation Administration 91 CO:Review Privacy Act Information IACRA FY 2008 Federal Aviation Administration 92 Certifying Officer’s Checklist APPLICANT SIGNS IACRA FY 2008 Federal Aviation Administration 93 Transition IACRA opens the login page so that the applicant can log in, retrieve, and digitally sign his application as the CO witnesses him perform the process. IACRA FY 2008 Federal Aviation Administration 94 Applicant Login LOG IN IACRA FY 2008 Federal Aviation Administration 95 Applicant Application Retrieval Start or Retrieve App IACRA FY 2008 Federal Aviation Administration 96 Applicant Application Retrieval Retrieve Application Select Sign Application IACRA FY 2008 Federal Aviation Administration 97 Digital Signature Preview Preview Application IACRA FY 2008 Federal Aviation Administration 98 Digital Signature Preview IACRA FY 2008 Federal Aviation Administration 99 Applicant Digital Signature SIGN APPLICATION IACRA FY 2008 Federal Aviation Administration 100 Applicant Digitally Signs Application Click to Sign Signed 8710-1 IACRA FY 2008 Federal Aviation Administration 101 Applicant Digital Signature Close Browser IACRA FY 2008 Federal Aviation Administration 102 Transition • Now that the applicant has digitally signed the 8710-1 application, the CO’s can conduct the practical exam with the applicant. • • The CO takes his applicant for his practical test for certification in accordance with Practical Test Standards. Upon their return, the CO logs back into IACRA via the IACRA Home Page. The CO selects the application, enters practical test results, and finishes the application process. IACRA FY 2008 Federal Aviation Administration 103 Certifying Officer’s Checklist Practical Test Results IACRA FY 2008 Federal Aviation Administration 104 CO: Enter Practical Test Results Test Date Airport ID Airport Location Test Duration Oral Test Duration Aircraft 1 Make, Model Aircraft 1 Registration Number Aircraft 1 Approve IACRA FY 2008 Disapprove OK Discontinuance Federal Aviation Administration 105 CO: Enter Practical Test Results • After the CO enters all of the appropriate information (some information requires accessing sub-screens to complete), the CO selects (ideally) the Click Here to Approve link to send the data to IACRA and to signal that this step is complete. • Note the CO has the option of generating a Notice of Disapproval or a Discontinuance, should it be necessary. IACRA FY 2008 Federal Aviation Administration 106 Certifying Officer’s Checklist Enter Limitations IACRA FY 2008 Federal Aviation Administration 107 CO: Enter Limitations Limitation if needed Examples: HOLDER DOES NOT MEET CROSS-COUNTRY FLIGHT REQUIREMENTS OF ICAO IACRA FY 2008 Federal Aviation Administration 108 Certifying Officer’s Checklist Aircraft Authorizations IACRA FY 2008 Federal Aviation Administration 109 CO: Enter Vintage Aircraft Auth. IACRA FY 2008 Federal Aviation Administration 110 Certifying Officer’s Checklist To View Temporary Summary IACRA FY 2008 Federal Aviation Administration 111 IACRA FY 2008 Federal Aviation Administration 112 Certifying Officer’s Checklist Click to Sign 8710-1 Application IACRA FY 2008 Federal Aviation Administration 113 CO: Digitally Sign 8710-1 Application SIGN APPLICATION IACRA FY 2008 Federal Aviation Administration 114 CO: Digitally Sign 8710-1 Application Click Here to Sign IACRA FY 2008 Federal Aviation Administration 115 CO: Digitally Sign 8710-1 Application Review/Print Temporary Certificate Review/Print IACRA FY 2008 Federal Aviation Administration 116 CO: Review Temporary Certificate IACRA FY 2008 Federal Aviation Administration 117 TRAINING • This is the end of the IACRA application process walkthrough. • Access to the IACRA training server can be made with the use of the Internet. • We will now walk through how to access the IACRA training server using your computer at your office or home. IACRA FY 2008 Federal Aviation Administration 118 TRAINING http://iacra.faasafety.gov/ IACRA FY 2008 Federal Aviation Administration 119 TRAINING IACRA FY 2008 Federal Aviation Administration 120 TRAINING IACRA FY 2008 Federal Aviation Administration 121 TRAINING IACRA FY 2008 Federal Aviation Administration 122 TRAINING IACRA FY 2008 Federal Aviation Administration 123 Transition • Depending upon the certificate being sought, different screens can appear other than what was shown in this walkthrough. • The next set of slides shows how to use the IACRA Defect Tracking system, should you experience technical issues, have a question, or want to make a feature request regarding IACRA. IACRA FY 2008 Federal Aviation Administration 124 IACRA Defect Tracking Report a Bug IACRA FY 2008 Federal Aviation Administration 125 IACRA Defect Tracking Be Detailed In Description IACRA FY 2008 Federal Aviation Administration 126 IACRA Defect Tracking IACRA FY 2008 Federal Aviation Administration 127 IACRA Defect Tracking IACRA FY 2008 Federal Aviation Administration 128 End IACRA Walkthrough IACRA FY 2008 Federal Aviation Administration 129
