Microsoft Office 2007
Microsoft Word Chapter 6
Creating a Professional
Newsletter
Objectives
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Create and format WordArt
Insert a symbol in a document
Insert and format a floating graphic
Format a document in multiple columns
Format a character as a drop cap
Insert a column break
Modify a style
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Objectives
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Place a vertical rule between columns
Insert and format a text box
Copy and paste using a split window
Balance columns
Modify and format a SmartArt graphic
Add a page border
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Starting Word
• Start Microsoft Word 2007 as directed on page
WD 389
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Setting Custom Margins
• Display the Page Layout tab.
• Click the Margins button on the Page Layout tab
to display the Margins gallery
• Click Custom Margins in the Margins gallery to
display the Page Setup dialog box. If necessary,
click the Margins tab in the dialog box
• Type .75 in the Top text box to change the top
margin setting and then press the TAB key to
position the insertion point in the Bottom text
box
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Setting Custom Margins
• Type .75 in the Bottom text box to change the
bottom margin setting and then press the TAB
key
• Type .75 in the Left text box to change the left
margin setting and then press the TAB key.
• Type .75 in the Right box to change the right
margin setting
• Click the OK button to set the custom margins for
this document
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Setting Custom Margins
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Changing Theme Colors and Fonts
• Display the Home tab. Click the Change Styles
button on the Home tab, point to Colors on the
Change Styles menu, and then click Metro in the
Colors gallery to change the document theme
colors to Metro
• Click the Change Styles button on the Home tab,
point to Fonts on the Change Styles menu, and
then click Aspect in the Fonts gallery to change
the document theme fonts to Aspect
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Inserting WordArt
• Display the Insert tab
• Click the WordArt button on the Insert tab to
display the WordArt gallery
• Click WordArt style 1, the style in the upper-left
corner of the WordArt gallery, to display the Edit
WordArt Text dialog box
• Type Health Bits in the Text text box, as the
WordArt text.
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Inserting WordArt
• Click the Font box arrow in the dialog box; scroll
to and then click Brush Script MT, or a similar
font, to change the font of the WordArt text
• Click the Size box arrow in the dialog box; scroll
to and then click 72 to change the font size of the
WordArt text
• Click the OK button to display the WordArt text
in the document window
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Inserting WordArt
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Resizing WordArt
• Drag the bottom-right sizing handle to the right
and slightly downward until the WordArt size is
similar to Figure 6–7
• If the values in the Shape Height and Shape
Width text boxes are not approximately equal to
1.4" and 7", respectively, change their values so
that the WordArt is similar in size to Figure 6–7
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Resizing WordArt
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Changing the WordArt Fill Color
• With the WordArt selected, click the Shape Fill
button arrow on the WordArt Tools Format tab to
display the Shape Fill gallery
• Point to Gradient in the Shape Fill gallery to display
the Gradient gallery
• Click More Gradients in the Gradient gallery to
display the Fill Effects dialog box. If necessary, click
the Gradient tab in the dialog box
• In the Colors area, click Two colors, which causes
two separate color text boxes to appear in the dialog
box
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Changing the WordArt Fill Color
• Click the Color 1 box arrow and then click Gold,
Accent 3, Lighter 60% (third row, seventh column) in
the color gallery
• Click the Color 2 box arrow and then click Green,
Accent 1, Darker 25% (fifth row, fifth column) in the
color gallery
• Click From center in the Shading styles area and
then, if necessary, click the left variant in the
Variants area
• Click the OK button to change the colors of the
WordArt
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Changing the WordArt Fill Color
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Change the WordArt Shape
• Click the Change WordArt Shape button on the
Format tab to display the WordArt Shape gallery
• Click the Cascade Up shape in the WordArt Shape
gallery to instruct Word to form itself into the
Cascade Up shape
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Change the WordArt Shape
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Centering the Newsletter Title
• Click the paragraph mark to the right of the
WordArt text to deselect the WordArt and
position the insertion point in the paragraph
containing the WordArt
• If necessary, display the Home tab, and then click
the Center button on the Home tab to center the
paragraph containing the WordArt
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Bordering One Edge of a Paragraph
• Click the Border button arrow on the Home tab and then click
Borders and Shading in the Border gallery to display the
Borders and Shading dialog box
• Click Custom in the Setting area because you are setting just a
top border
• Scroll through the style list and click the style which has a thick
middle line between two thin lines
• Click the Color button arrow and then click Pink, Accent 2,
Darker 50% (sixth column in the last row of Theme Colors) in
the Color gallery
• Click the Top Border button in the Preview area of the dialog
box to show a preview of the selected border style
• Click the OK button to place the defined border above the
newsletter title
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Bordering One Edge of a Paragraph
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Clearing Format
• With the insertion point positioned at the end of
line 1 press the ENTER key
• Click the Clear Formatting button on the Home
tab to remove any existing formatting
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Setting a Right-Aligned Tab Stop
• Click the Bold button on the Home tab. Click the
Font Color button arrow on the Home tab and
change the font color to Pink, Accent 2, Darker 50%.
Type Monthly Newsletter on line 2 of the newsletter
• Click the Paragraph Dialog Box Launcher to display
the Paragraph dialog box and then click the Tabs
button in the Paragraph dialog box to display the
Tabs dialog box
• Type 7 in the Tab stop position text box, which is the
location of the right margin
• Click Right in the Alignment area to specify
alignment for text at the tab stop
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Setting a Right-Aligned Tab Stop
• Click the Set button in the Tabs dialog box to set
a right-aligned custom tab stop, which places the
entered tab stop position, the number 7 in this
case, in the Tab stop position list box
• Click the OK button to place a right tab marker
at the 7" mark on the ruler
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Setting a Right-Aligned Tab Stop
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Inserting a Symbol
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Press the TAB key. Type Vol. 4 and then press the SPACEBAR
Display the Insert tab
Click the Symbol button on the Insert tab
Click More Symbols in the Symbol gallery to display the Symbol
dialog box.
If Symbol is not the Font displayed in the Font box, click the
Font box arrow in the dialog box and then scroll to Symbol and
click it
In the list of symbols, if necessary, scroll to and then click the
dot symbol shown in Figure 6–18
Click the Insert button to place the dot symbol in the
document to the left of the insertion point
Click the Close button in the Symbol dialog box
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Inserting a Symbol
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Entering Text and Adding a Border
• Press the SPACEBAR. Type Issue 9 at the end
of the issue information line
• Display the Home tab. Click the Border button
arrow on the Home tab and then click Bottom
Border in the Border gallery to place a bottom
border on the current paragraph using the same
formats as the previously defined border
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Entering Text and Adding a Border
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Saving a Document
• With a USB flash drive connected to one of the
computer’s USB ports, click the Save button on
the Quick Access Toolbar to display the Save As
dialog box
• Save the document on a USB flash drive with the
file name, Health Bits Newsletter
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Inserting Clip Art from the Web
• Display the Insert tab. Click the Clip Art button on the
Insert tab to display the Clip Art task pane.
• In the Clip Art task pane, type caduceus in the Search
for text box
• Click the Go button to display a list of clips that match the
description, caduceus
• Scroll to and then click the clip art of the caduceus that
matches the one in Figure 6–20. (If the clip art image does
not appear in the task pane, click the Close button on the
Clip Art task pane and then proceed to the shaded steps
on the next page)
• Click the Close button on the Clip Art task pane title bar to
close the task pane
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Inserting Clip Art from the Web
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Resizing the Clip Art Image
• Drag the top-right sizing handle inward until the
size of the clip art image is similar to Figure 6–21
• If necessary, double-click the clip art image to
display the Picture Tools Format tab. If the values
in the Shape Height and Shape Width text boxes
are not approximately equal to .67 each, change
their values so that the clip art image size is
similar to Figure 6–21
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Resizing the Clip Art Image
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Formatting a Graphic as Floating
• If necessary, double-click the clip art image to
display the Picture Tools Format tab
• Click the Text Wrapping button on the Format
tab to display the Text Wrapping menu
• In the Text Wrapping menu, click In Front of Text
so that the image changes to a floating object
that can be positioned in front of text on the
page
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Formatting a Graphic as Floating
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Moving a Graphic
• Point to the middle of the graphic, and when the
mouse pointer has a four-headed arrow attached
to it, drag the graphic to the location
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Moving a Graphic
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Flipping a Graphic
• With the graphic still selected, click the Rotate
button on the Format tab to display the Rotate
gallery
• Click Flip Horizontal on the Rotate gallery, so that
Word flips the graphic to display its mirror image
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Flipping a Graphic
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Adjusting the Brightness of a Graphic
• Click the Brightness button on the Format tab to
display the Brightness gallery
• Point to -10 % in the Brightness gallery to display
a live preview of that decrease in brightness
applied to the selected clip art image
• Click -10 % in the Brightness gallery to darken the
clip art image
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Adjusting the Brightness of a Graphic
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Clearing Format
• Click at the end of line 2 (the issue information
line) so that the insertion point is immediately
after the 9 in Issue 9. Press the ENTER key
• Display the Home tab. Click the Clear Formatting
button on the Home tab to apply the Normal
style to the location of the insertion point
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Entering Text as a Heading Style
• Click Heading 2 on the Home tab
• Type Health Concerns Related to
Computer Use to enter the feature title in
the Heading 2 style
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Modifying a Style Using the Modify Style
Dialog Box
• Right-click Heading 2 on the Home tab to display a
shortcut menu
• Click Modify on the shortcut menu to display the Modify
Style dialog box
• Click the Color box arrow and then click Green, Accent 1,
Darker 25% to change the color to a darker shade of green
• Place a check mark in the Automatically update check box
so that any additional changes you make to the Heading 2
style will automatically modify the style
• Click the OK button to update the Heading 2 style
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Modifying a Style Using the Modify Style
Dialog Box
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Inserting a Continuous Section Break
• With the insertion point at the end of the feature
article press the ENTER key to position the insertion
point below the article title
• Display the Page Layout tab
• Click the Insert Page and Section Breaks button on
the Page Layout tab to display the Insert Page and
Section Breaks gallery
• Click Continuous in the Insert Page and Section
Breaks gallery to insert a continuous section break
above the insertion point
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Inserting a Continuous Section Break
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Changing the Number of Columns
• Click the Columns button on the Page Layout tab
to display the Columns gallery
• Click Three in the Columns gallery to divide the
section containing the insertion point in three
evenly sized and spaced columns
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Changing the Number of Columns
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Justifying a Paragraph
• Display the Home tab
• Click the Justify button on the Home tab so that
Word aligns both the left and right margins of typed
text
• Type the first paragraph of the feature article: The
widespread use of computers has
been causing health concerns.
Computer users should be proactive
and minimize their chance of health
complications. This article
discusses computer health risks and
preventions
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Justifying a Paragraph
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Inserting a File in a Column of the
Newsletter
• Press the ENTER key
• Display the Insert tab
• Click the Insert Object button arrow on the Insert
tab to display the Object menu
• Click Text from File on the Object menu to display
the Insert File dialog box
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Inserting a File in a Column of the
Newsletter
• With your USB flash drive connected to one of the
computer’s USB ports, locate and then click the file
called Health Bits Main Article on the USB flash drive
to select the file
• Click the Insert button to insert the file, Health Bits
Main Article, in the file Health Bits Newsletter at the
location of the insertion point
• Scroll so that the bottom of the first page appears in
the document window so that you can see how the
article fills the three columns on the first and second
pages
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Inserting a File in a Column of the
Newsletter
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Changing Space below a Paragraph
• Scroll to the top of the document and then
position the insertion point in the paragraph to
be adjusted, in this case, the paragraph
containing the article title.
• Display the Page Layout tab.
• Click the Spacing After box up arrow on the Page
Layout tab as many times as necessary until 12 pt
is displayed in the Spacing After text box
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Changing Space below a Paragraph
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Increasing Column Width
• Position the insertion point somewhere in the
feature article text
• Click the Columns button on the Page Layout tab to
display the Columns gallery
• Click More Columns in the Columns gallery to
display the Columns dialog box
• In the ‘Width and spacing’ area, click the Width box
up arrow as many times as necessary until the Width
box reads 2.1“
• Click the OK button to make the columns slightly
wider
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Increasing Column Width
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Formatting a Letter as a Drop Cap
• Position the insertion point somewhere in the
first paragraph of the feature article.
• Display the Insert tab.
• Click the Drop Cap button on the Insert tab to
display the Drop Cap gallery
• Click Dropped in the Drop Cap gallery to format
the T in the word, The, as a drop cap and wrap
subsequent text in the paragraph around the
drop cap
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Formatting a Letter as a Drop Cap
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Formatting the Drop Cap
• Drag the right-middle sizing handle on the frame slightly
rightward
• Triple-click inside the frame to select the drop cap
• Right-click the selected drop cap to display the Mini
toolbar. Click the Font Color button arrow on the Mini
toolbar to display the Font Color gallery
• Click Gold, Accent 3, Darker 50% (seventh color in the
last row of Theme Colors) to change the color of the
drop cap
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Formatting the Drop Cap
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Inserting a Next Page Section Break
• Scroll to display the bottom of the second column of the
first page of the newsletter in the document window.
Position the insertion point to the left of the L in the
paragraph beginning with the word, Long-term
• Display the Page Layout tab
• Click the Insert Page and Section Breaks button on the
Page Layout tab to display the Insert Page and Section
Breaks gallery
• In the Section Breaks area in the gallery, click Next Page
to insert a section break and position the insertion point
on the next page
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Inserting a Next Page Section Break
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Entering Text
• Scroll to display the bottom of the second column of the first page
of the newsletter in the document window and then position the
insertion point between the paragraph mark and the section
break notation
• Press the ENTER key twice to insert a blank line for the jump-to
text above the section break notation
• Press the UP ARROW key to position the insertion point on the
blank line.
• Press CTRL+R to right align the paragraph mark. Press CTRL+I to
turn on the italic format. Type (Continued on next page) as the
jump-to text and then press CTRL+I again to turn off the italic
format
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Inserting a Column Break
• Position the insertion point to the left of the paragraph
mark of the line containing the next page section break,
which is the location where the column break should be
inserted
• Click the Insert Page and Section Breaks button on the
Page Layout tab to display the Insert Page and Section
Breaks gallery
• Click Column in the Insert Page and Section Breaks
gallery to insert a column break at the bottom of the
second column on page 1 and move the insertion point
to the top of the third column
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Inserting a Column Break
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Saving a Document Again
• Save the newsletter again with the same fi le
name, Health Bits Newsletter
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Inserting a File in a Column of the
Newsletter
• With the insertion point at the top of the third column, display
the Insert tab
• Click the Insert Object button arrow on the Insert tab to display
the Object menu and then click Text from File on the Object menu
to display the Insert File dialog box
• With your USB flash drive connected to one of the computer’s
USB ports, locate and then click the file called Health Bits
Announcements on the USB flash drive to select the file
• Click the Insert button to insert the file, Health Bits
Announcements, in the file Health Bits Newsletter in the third
column of the newsletter
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Formatting Text as a Heading Style
• Position the insertion point somewhere in the
subhead, GROUP MEETING
• Display the Home tab
• Click the More button in the Styles gallery to
expand the gallery. Click Heading 3 in the
expanded Styles gallery to apply the Heading 3
style to the paragraph containing the insertion
point
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Formatting Text as a Heading Style
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Formatting More Text as a Heading
Style
• Position the insertion point somewhere in the subhead, MEMBER
DISCOUNTS
• Click Heading 3 in the Styles gallery to apply the Heading 3 style
to the second subhead in the announcements column
• Position the insertion point somewhere in the subhead, NEXT
ISSUE, and then apply the Heading 3 style to this third subhead in
the announcements column
• If an extra blank paragraph mark along with the next page section
break is on the second page of the newsletter instead of the first
page, position the insertion point on the paragraph mark at the
end of the paragraph below the NEXT ISSUE subhead and then
press the DELETE key so that the second page of the newsletter
contains the remainder of the feature article
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Formatting More Text as a Heading
Style
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Updating a Style to Match a Selection
• Scroll to and then select the line containing the subhead, GROUP
MEETING
• Right-click the selected subhead text to display the Mini toolbar
and shortcut menu.
• Click the Font Color button on the Mini toolbar to change the
color of the selected subhead to Gold, Accent 3, Darker 50%
• Right-click the selected subhead text again and then point to
Styles on the shortcut menu to display the Styles menu
• On the Styles menu, click Update Heading 3 to Match Selection,
which modifies the Heading 3 style to match the formats of the
selected text and changes all other Heading 3 text in the
document to the updated style
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Updating a Style to Match a Selection
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Placing a Vertical Rule between
Columns
• Change the zoom level to 70% and then scroll through the
document so that the entire third column is displayed in the
document window
• Drag through all of the text in the third column of the newsletter
to select it
• With the third column of page 1 in the newsletter still selected,
click the Borders button arrow on the Home tab and then click
Borders and Shading in the Borders gallery to display the Borders
and Shading dialog box
• If necessary, click the Borders tab in the dialog box
• Click the Left Border button in the Preview area
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Placing a Vertical Rule between
Columns
• Click the Options button to display the Border and Shading
Options dialog box
• In the dialog box, change the Left text box to 10 pt, which
instructs Word to move the left border 10 points from the edge of
the paragraph
• Click the OK button in each open dialog box to draw a left border
that is positioned 10 points from the edge of the text
• Click in the document to remove the selection from the third
column
• Change the zoom level to 100% so that the newsletter text is
easier to read
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Placing a Vertical Rule between
Columns
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Inserting a Text Box
• Scroll to display the top portion of the newsletter in the
document window and position the insertion point at an
approximate location for the pull-quote (you will
position the pull-quote at the exact location in a later
step)
• Display the Insert tab
• Click the Text Box button on the Insert tab to display the
Text Box gallery
• Click Alphabet Quote in the Text Box gallery to insert
that text box style in the document
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Inserting a Text Box
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Copying and Pasting
• If necessary, scroll to display the second paragraph in
the newsletter and then select its second sentence,
which is the text for the pull-quote: RSIs are the largest
job-related injury and illness problem in the U.S. today
• If necessary, display the Home tab.
• With the sentence to be copied selected, click the Copy
button on the Home tab
• If necessary, scroll to display the text box in the
document window. Click the text in the text box to
select it
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Copying and Pasting
• Click the Paste button on the Home tab to paste the
contents of the Clipboard in the text box, which replaces
the selected text
• Because you want the pasted text to use the formats
that were in the text box (the destination) instead of the
formats of the copied text (the source), click the Paste
Options button to display the Paste Options menu
• Click Match Destination Formatting on the Paste
Options menu to format the pasted text the same as the
destination, which in this case, is the text box contents
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Copying and Pasting
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Formatting Text
• Triple-click the pull-quote text to select it
• Use the Font Color button arrow to change the
pull-quote’s font color to Pink, Accent 2, Darker
50%
• Click in the pull-quote text to remove the
selection
• Click the Line spacing button and then click 1.15
in the Line spacing gallery to change the line
spacing of the pull-quote
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Formatting Text
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Resizing a Text Box
• If necessary, click the edge of the text box to
select it
• Drag the right-middle sizing handle inward about
one inch to make the pull-quote narrower
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Resizing a Text Box
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Positioning a Text Box
• With the text box still selected, drag the text box
to its new location. You may need to drag and/or
resize the text box a couple of times so that it
looks similar to this figure
• Click outside the text box to remove the
selection
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Positioning a Text Box
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Saving a Document Again
• Save the newsletter again with the same fi le
name, Health Bits Newsletter
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Changing Column Formatting
• Scroll through the document and then position the
mouse pointer at the upper-left corner of the second
page of the newsletter (to the left of L in Long-term)
• Display the Page Layout tab
• Click the Insert Page and Section Breaks button on the
Page Layout tab to display the Insert Page and Section
Breaks gallery
• Click Continuous in the Insert Page and Section Breaks
gallery to insert a continuous section break above the
insertion point
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Changing Column Formatting
• Press the UP ARROW key to position the
insertion point to the left of the continuous
section break just inserted
• Click the Columns button on the Page Layout tab
to display the Columns gallery
• Click the One in the Columns gallery to format
the current section to one column, which now is
ready for the second page nameplate
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Changing Column Formatting
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Formatting and Entering Text
• With the insertion point to the left of the section break
notation in the third section, press the ENTER key twice.
Press the UP ARROW key to position the insertion point
on the blank line above the continuous section break
• Display the Home tab. Click Heading 1 in the Styles
gallery on the Home tab. Click the Center button on the
Home tab to center the paragraph mark and insertion
point.
• Type HEALTH BITS as the newsletter title and then
press the ENTER key
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Splitting the Window
• Position the mouse pointer on the split box at
the top of the vertical scroll bar, which changes
the mouse pointer to a resize pointer
• Double-click the resize pointer to divide the
document window in two separate panes - both
the upper and lower panes display the current
document
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Splitting the Window
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Copying and Pasting Using Split
Windows
• In the upper pane, scroll to display the
nameplate on page 1
• In the lower pane, scroll to display the nameplate
on page 2
• Select the issue information line and the feature
article title on page 1
• Click the Copy button on the Home tab to copy
the selected text to the Clipboard
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Copying and Pasting Using Split
Windows
• Position the insertion point in the lower pane on
the paragraph mark below the newsletter title.
• Click the Paste button on the Home tab to paste
the issue information line and feature article title
on the second page of the newsletter
• If an extra paragraph mark appears below the
feature article title, remove it
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Copying and Pasting Using Split
Windows
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Removing a Split Window
• Double-click the split bar, or click the Remove
Split button on the View tab, or press
ALT+SHIFT+C, to remove the split window and
return to a single Word window on the screen
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Entering Test
• With the insertion point on the line immediately
below the pasted text, press CTRL+I to turn on
the italic format. Type (Continued from
first page) and then press CTRL+I to turn
off the italic format
• If the continuous section break is on the line
below the jump-from line, press the DELETE key
to move it up to the same line as the jump-from
line
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Entering Test
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Balancing Columns
• Scroll to the bottom of the text in the second column on the
second page of the newsletter and then position the insertion
point at the end of the text
• If an extra paragraph mark is below the last line of text, press the
DELETE key to remove the extra paragraph mark
• Display the Page Layout tab
• Click the Insert Page and Section Breaks button on the Page
Layout tab to display the Insert Page and Section Breaks gallery
• Click Continuous in the Insert Page and Section Breaks gallery to
insert a continuous section break, which balances the columns on
the second page of the newsletter
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Balancing Columns
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Saving a Document Again
• Save the newsletter again with the same file
name, Health Bits Newsletter
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Opening a Document from Word
• With your USB flash drive connected to one of the
computer’s USB ports, click the Office Button and then
click Open on the Office Button menu to display the
Open dialog box
• Locate and select the Hand and Eye Chart file on the
USB flash drive. Click the Open button to open the
selected file and display its contents in the Word
window
• Click the graphic to select it and display the SmartArt
Tools tab and its subordinate tabs on the Ribbon
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Opening a Document from Word
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Changing the Layout of a SmartArt
Graphic
• If necessary, display the SmartArt Tools Design
tab
• With the SmartArt graphic selected, locate and
click the Vertical Bullet List layout in the Layouts
gallery to change the layout of the SmartArt
graphic
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Changing the Layout of a SmartArt
Graphic
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Adding a Shape to a SmartArt
Graphic
• With the diagram selected, click the Add Shape
button on the Design tab to add a shape to the
SmartArt graphic
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Adding a Shape to a SmartArt
Graphic
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Adding Text to a SmartArt Graphic
through the Text Pane
• Click the Text Pane button on the Design tab to
display the Text pane to the left of the SmartArt
graphic
• Scroll to the bottom of the Text pane and then, if
necessary, position the insertion point to the
right of the bullet that has no text to its right
• Type Methods to Minimize Fatigue as
the text for the shape
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Adding Text to a SmartArt Graphic
through the Text Pane
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Entering More Text to a SmartArt
Graphic
• Press the ENTER key to add a new bullet and then press
the TAB key to indent the bullet.
• Type Sit properly in an adjustable
height chair with feet flat on floor
• Press the ENTER key to add a new bullet
• Type Take a break every 30 to 60
minutes, standing up and walking
around or stretching
• Click the Close button on the Text Pane title bar to close
the Text pane
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Entering More Text to a SmartArt
Graphic
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Saving an Active Document with a
New File Name
• With the USB flash drive containing the Hand
and Eye Chart file connected to one of the
computer’s USB ports, click the Office Button and
then click Save As on the Office Button menu to
display the Save As dialog box
• Save the document on the USB flash drive with
the file name, Hand and Eye Chart Modified
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Copying and Pasting a SmartArt
Graphic
• Display the Home tab
• Click the Clipboard Dialog Box Launcher on the
Home tab to display the Clipboard task pane
• If the Office Clipboard in the Clipboard task pane
is not empty, click the Clear All button in the
Clipboard task pane
• If necessary, click the SmartArt graphic to select
it
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Copying and Pasting a SmartArt
Graphic
• Click the Copy button on the Home tab to copy the
selected SmartArt graphic to the Office Clipboard
• Click Health Bits Newsletter - Microsoft Word
program button on the Windows Vista taskbar to
display the newsletter document.
• Position the insertion point at the bottom of the
second page of the newsletter and then click the
Paste button on the Home tab to paste the SmartArt
graphic in the newsletter
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Copying and Pasting a SmartArt
Graphic
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Formatting a Graphic as Floating
• If necessary, double-click the SmartArt graphic to select
it
• Display the SmartArt Tools Format tab on the Ribbon
• With the SmartArt graphic selected, click the Arrange
button on the Format tab and then click the Text
Wrapping button on the Arrange menu to display the
Text Wrapping menu
• Click Square on the Text Wrapping menu to change the
graphic from inline to floating with square wrapping
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Formatting a Graphic as Floating
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Resizing and Positioning the
SmartArt Graphic
• Drag the upper-right corner sizing handle
outward
• Point to the frame on the graphic and when the
mouse has a four-headed arrow attached to it,
drag the graphic to the location. You may have to
drag the graphic a couple of times to position it
similarly to the figure
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Resizing and Positioning the
SmartArt Graphic
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Adding an Outline to a SmartArt
Graphic
• Click the Shape Outline button arrow on the Format tab
to display the Shape Outline gallery
• Point to Green, Accent 1 in the Shape Outline gallery to
display alive preview of that color outline applied to the
SmartArt graphic in the document
• Click Green, Accent 1 in the Shape Outline gallery to
apply the selected outline color to the SmartArt graphic
• Click outside the graphic so that it is no longer selected
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Adding an Outline to a SmartArt
Graphic
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Zooming Two Pages
• Display the View tab
• Click the Two Pages button on the View tab to
display both entire pages of the newsletter in the
document window
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Zooming Two Pages
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Adding a Page Border
• Display the Page Layout tab
• Click the Page Borders button on the Page Layout tab to
display the Borders and Shading dialog box. If necessary,
click the Page Border tab
• Click Box in the Setting area to specify a border on all
four sides
• Click the Color box arrow and then click Gold, Accent 3,
Darker 50% in the Color gallery
• Click the Width box arrow and then click 4 ½ pt
• Click the OK button to place the defined border on each
page of the newsletter
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Adding a Page Border
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E-mailing a Document as a PDF
• Click the Office Button and then point to Send on the Office
Button menu
• Click E-mail as PDF Attachment on the Send submenu, which
converts the current document to a PDF file, starts your
default e-mail program, and attaches the PDF file to the email message
• If necessary, maximize the e-mail window
• Fill in the To text box with the recipient’s e-mail address
• Fill in the message
• Click the Send button to send the e-mail message along with
the PDF attachment to the recipient named in the To text
box
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E-mailing a Document as a PDF
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Saving, Printing, and Quitting Word
• Save the newsletter again with the same file
name
• Print the newsletter (shown in Figure 6–1 on
page WD 387)
• Quit Word, closing all open documents
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Summary
•
•
•
•
•
•
•
Create and format WordArt
Insert a symbol in a document
Insert and format a floating graphic
Format a document in multiple columns
Format a character as a drop cap
Insert a column break
Modify a style
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Summary
•
•
•
•
•
•
Place a vertical rule between columns
Insert and format a text box
Copy and paste using a split window
Balance columns
Modify and format a SmartArt graphic
Add a page border
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Microsoft Office 2007
Microsoft Word Chapter 6 Complete