Introduction to Excel
Chapter 2
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Wrapping Text
• Steps to wrap text in one cell:
• Type the amount of text that will fit within a
cell
• [alt] + [enter]
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Wrapping Text:
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Steps to “unwrap” text in one cell:
Select cells
Format menu
Cells
Alignment tab
Remove check from “wrap text”
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Formulas:
• Rules to write formulas:
– Always start with [=] [+] or [-]
– Always use the cell references within the
formulas when possible
– Separate cell reference with a mathematical
operator
Why use cell references? If you change a value
within the worksheet, the formulas using cell
references will “automatically recalculate.”
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Mathematical Operators:
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- negation or subtraction
% percentage
^ exponentiation
* multiplication
/ division
+ addition
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Selecting non-adjacent
cells/ranges:
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Select first cell/range
[ctrl]
Select next cell/range
In other words, just like you did in
Microsoft Word!
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More Functions:
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Methods to enter a function:
Keyboard or mouse
“insert function” box on formula bar
“autosum”
“function” command on insert menu
Type = then choose from name box
Voice command mode
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More Functions:
• =sum…adds the numbers in the specified range.
• =average…sums the numbers in the specified
range and then divides the sum by the number
of non-zero cells in the range.
• =max…displays the highest value in a range
• =min…displays the lowest value in a range
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Range Finder:
• Used to check which cells are being
referenced in the formula assigned to the
active cell by highlighting cells referenced
in the formula.
• Double-click on cell containing a formula
to activate the range finder.
9
Formatting:
• Steps to change vertical alignment:
– Select cells
– Format menu
– Cells command
– Alignment tab
Or
Select cells
Right-click within selection
Format cells command
Alignment tab
10
Formatting:
• Steps to add a fill color:
– Select cells
– Choose color from “fill color” button on
formatting toolbar
Or
Select cells
Format menu
Cells command
Patterns tab
11
Formatting:
• Steps to add a border:
• Select cells
• Choose border from “borders” button on
formatting toolbar
Or
Select cells
Format menu
Cells command
Borders tab
Choose: style, color, setting
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Formatting:
• Steps to change number formatting:
– Select cells
– Choose on of the “style” buttons from the
formatting toolbar
Or
Select cells
Format menu
Cells command
Number tab
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Formatting:
• Steps to increase/decrease decimal
places:
– Click Increase or Decrease Decimal button on
the formatting toolbar
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Formatting:
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Steps to Conditional Format:
Select cells
Format menu
Conditional formatting command
Set conditions
Format button
Add Button allows you to add up to 2 additional
conditions
• Delete Button allows you to delete one or more
active conditions
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Column Widths/Row Heights:
• Steps to change column widths:
• Select columns using column heading
• Format menu
• Column command
• Width
Or
Select columns using column heading
Place resize arrow on column boundary
Drag to new width
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Column Widths/Row Heights:
• Steps to Autofit column Widths:
• Select columns using column heading
• Format menu
• Column command
• Autofit
Or
Select columns using column headings
Place resize arrow on column boundary
Double click
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Column Widths/Row Heights:
• Steps to change row height (same as double
spacing in Word):
• Select rows using row heading
• Format menu
• Row command
• Height
Or
Select rows using row heading
Place resize arrow on row boundary
Drag to new height.
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Column Widths/Row Heights:
• Steps to autofit row height:
• Select rows using row heading
• Format menu
• Row command
• Autofit
Or
Select rows using row heading
Place resize arrow on row boundary
Double click
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DISPLAY FORMULAS:
• This allows you to see the formulas in the
cells instead of the numbers.
• [ctrl] +[`] ← is above the tab key.
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THE END!
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