16 Cost sheet
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Requirements for this Tutorial
You will need a good grasp of:
 The basics of SAP financial accounting / cost centers
 be.as basics
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Learning Targets
After working through the lesson, you will be able to:
 Understand how to integrate cost accounting
 Transfer bookings into cost accounting
 Create a cost sheet
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Agenda
Master data resources
1: General
2: Work with cost accounting / cost sheet
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SAP / be.as master data and interfaces
SAP account chart
(GL/Accounts)
SAP
SAP Profit Center
be.as import table (Finance Data)
be.as cost center
allocation
to SAP profit center
Cost center group
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Distribution key
Map SAP account <->
be.as cost element through
Assigment table
Distribution key
Cost element group
be.as
General
(Cost type / Cost element accounting)
Profit center
Journal entry
Cost element
SAP
Cost center
accounting
Cost element
Clearing cost center
Cost element
accounting
be.as
Distribution key
Distribution key
Clearing cost center
Cost center 1
Clearing cost center
Cost center 2
allocation key
Cost center 1
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Cost center 2
General
Distribution of costs
(SAP account chart)
SAP
Map to SAP profit certer
(production, management)
Allocated
clearing cost center
Distribution key
Cost center
Cost Elements
V_1000 Allocation energy
V_2000 Allocation lease
4000 Production
5000 Stock
xxx
xxx
Direct
Costs
xxx
xxx
Distribution Key
be.as
U_1000 Allocation Production
U_2000 Allocation Stock
Cost Center
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Cost Center
Cost Elements
Costsl
5100 Stock for raw goods
5200 Stock for finished goods
4100 Assembly
4200 Packing
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
Agenda
Master data resources
1: General
2: Work with cost accounting / cost sheet
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Work with cost accounting
(Cost elements / Cost types)
SAP Profit center = be.as Cost center
Construction
3000
SAP Accounts = be.as Cost elements
4240 energy costs
4500 vehicle's costs
4210 lease costs
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Production
4000
Stock
5000
Assembly
4100
Stock for
raw material
5100
Packing
4200
Stock for
finished goods
5200
Work with cost accounting
(Create statement cycles)
Create master data
(sequence)
1. Create statement cycle
2. Create cost centers
3. Create cost types
4. Create distribution and allocation keys
5. Asign cost types to financial accounts
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Work with cost accounting
(Create statement cycles)
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Work with cost accounting
(Create cost centers)
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Work with cost accounting
(Create cost types)
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Work with cost accounting
(Create distribution keys)
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Work with cost accounting
(Assign accounts to costs types)
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Work with cost accounting
(Register incoming invoice)
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Work with cost accounting
Data import from SAP (Accounting)
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Work with cost accounting
(Cost sheet)
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Work with cost accounting
Extended Profit / Loss statement
Definition of own Structures – Display results in a report or export to Excel
Cost sheet menu -> Master data -> Structures for profit and loss statement
Definition of own structure for the report of a
profit and loss statement
Any number of structures can be defined
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Work with cost accounting
Extended Profit / Loss statement
Create rows for structure:
Position: order in report
Kind: select (currently only cost unit) for output in report
Type: Budget. Output of defined budgets for cost unit
Current: currently determined value for cost unit
Object: select for output in report (Dropdown list – right click)
Available objects: Category (block / area header)
Cost type; cost center; cost type group; cost center group
Sum; Sum %
Special buttons:
Re-position: re-numbering in by increment of
10-er (sum objects considered).
Refresh: reload data
Via Menu cost sheet -> reports cost sheet ->
profit and loss statement a screen with the
results of the structure definition is opened.
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Selection: for „cost type“, „cost center“, „cost type group“ and „cost
center group“: select via dropdown list for the respective object
for „Sum“: enter comma-separated position numbers to be summed up
for „Sum %“: 2 position numbers, comma-separated, which to be
related percentaged. Example: Pos 10 is percentage of Pos 20 ->
enter: 10,20
Designation for output: designation of row, used in Profit / Loss
statement
Work with cost accounting
Extended Profit / Loss statement
Display of results
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Summary
Now you can:
 Understand how to integrate of cost accounting
 Transfer bookings into cost accounting
 Create a cost sheet
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Thank you for your participation!