Customer Name Here
Date Here
Presenter: Jim Halepaska
Productivity Tools for your SAP System
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Agenda
• Introduction and Z Option Company Background
• GLSU Product Overview
• Why you need a General Ledger Spreadsheet Uploader
• How GLSU works
• Functional Demo
• Hands-On/ Show and Tell
• Specific Examples
• Wrap-Up
Productivity Tools for your SAP System
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Z Option Company Background
• Located in Lewisville, Texas (Near Dallas)
• Formed in 1998
• Started by accountants and programmers
• SAP Software Partner
• World-class products and support
• Customers of all sizes in all industries
Productivity Tools for your SAP System
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Z Option Customers
Productivity Tools for your SAP System
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General Product Overview
Productivity Tools for your SAP System
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Why you need
FI Document Uploader:
Functional:
• Use all the standard Excel functionality to
calculate values
• Never re-key your GL entries again
• Minimize the chance of errors
• Create more detailed data in less time with
less effort
• Improve variance analysis
Productivity Tools for your SAP System
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Why you need a
General Ledger Spreadsheet Uploader:
New Implementation / Re-Implementation:
• avoid throw-away, custom legacy data interface
programs
• use for FI balances and have an everyday tool on
day one of go-live
• free up development resources to work on
enhancements you can't buy off-the-shelf
Productivity Tools for your SAP System
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Why you need a
General Ledger Spreadsheet Uploader:
Technical:
• GLSU works now (Free Remote Installation
Assistance requires 1 – 2 hours)
• Reduce support and ongoing development
costs
• Simplify SAP upgrades
• Thousands of users to let us know of
problems
Productivity Tools for your SAP System
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How GLSU Works:
• Easy user interface
• Leverage existing Excel skills
• Directly posts from the spreadsheet
• Flexible layouts
• SAP Document Numbers returned to the
spreadsheet
• Attach source workbook to posted
document in SAP
Productivity Tools for your SAP System
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How GLSU Works (cont’d):
• Pre-validation of data before loading
• Master Data lookups
• Post more than 1,000 line items
• Post multiple documents from 1
worksheet
• Post / Park / Accrual / Foreign Curr Adj
• 双重字节字符 (Asian character support)
Productivity Tools for your SAP System
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How GLSU Works (cont’d):
• Free Trial Period
• Premium and Standard Users
• SAP 4.6c and later
• Unicode Support
• ECC 6.0? / NewGL?
• SAP GUI
Productivity Tools for your SAP System
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LSI Logic Efficiencies using GLSU
Total Hours Required Each Month
Before
With
Task
GLSU GLSU
Diff
Rent
8.00
3.00
5.00
Calling Cards
6.00
1.00
5.00
Teleconferencing
3.00
0.75
2.25
Telecomm
8.00
0.75
7.25
Temp Services
32.00
1.00 31.00
Pagers
12.00
2.00 10.00
AMEX airfare
18.00
2.00 16.00
87.00 10.50 76.50
%
63%
83%
75%
91%
97%
83%
89%
88%
Total Line Items Booked Each Month
Before
With
GLSU
GLSU
Diff
%
138
138
0
0%
167
261
94
56%
100
100
0
0%
250
250
0
0%
252
502
250
99%
200
2,000
1,800
900%
950
950
0
0%
2,057
4,201
2,144
104%
Efficiency - Line Items / Minute
Before
With
GLSU
GLSU
Diff
%
0.3
0.8
0.5
167%
0.5
4.4
3.9
838%
0.6
2.2
1.7
300%
0.5
5.6
5.0
967%
0.1
8.4
8.2 6275%
0.3
16.7
16.4 5900%
0.9
7.9
7.0
800%
0.4
6.7
6.3 1592%
– Prepared by Laurie Keene at LSI Logic
Productivity Tools for your SAP System
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User-Configuration
Productivity Tools for your SAP System
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On-line Pre-Validation of Data
Productivity Tools for your SAP System
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Off-Line Pre-Validation of Data
Productivity Tools for your SAP System
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Pre-Validation of Data
•
•
•
•
•
•
•
•
Business Area
Business Area Fund
Commitment Item
Company Codes
Cost Centers
Cost Element
Currency
Customer
•
•
•
•
•
•
•
•
Document Types
Employee Number
Field Status Group
Fixed Asset
Fund
Fund Center
GL Accounts
Internal Order
Productivity Tools for your SAP System
•
•
•
•
•
•
•
Material
Posting Keys
Profit Centers
Tax Code
Trading Partner
Vendor
WBS Element
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Additional Validation Info
• Custom Pre-Validations
• Write your own GLSU pre-validations
• Written in ABAP using your own resources
• All errors are returned to Excel
• SAP validations
• All SAP occur at posting
• Displayed one at a time in Excel
Productivity Tools for your SAP System
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Direct Posting Process
Productivity Tools for your SAP System
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Hands-on Portion of Demo
–
Spreadsheet Walkthrough
– Initialize a new GLSU page
– Key two-line JV with minimum
field status group requirements
– Show balancing feature
– Add/change/delete columns
with GLSU-> Choose Fields
– Validate Documents with GLSU>Validate
– Add Blank Columns
– =glsu_description functionality
– Add formulas to columns
– Add document number to
header and show autopopulation
– “Skip” feature in “A” column
–
Spreadsheet Options
– Multiple Systems
– Post/Park/Accrual
– Formatting options
–
Posting
–
–
–
–
Save file
GLSU->Post Document
Show error handling
Login is maintained between
postings
– Exporting
Productivity Tools for your SAP System
– Save file
– GLSU->Export Document
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Hands-on Portion of Demo (cont’d)
–
ZGLSU Walkthrough
–
Validation Options
– Turn on/off specific fields
– Turn on/off master data texts for
specific fields
– Premium user site-wide
configuration over
Suppressed/Required/Optional
– Company Code specifier
– Initial order of fields in picklist
–
Administrative Functionality
– Upload/Download Templates
– Maintain License
– Maintain Premium Users
– Technical Settings
– Post an Export file
– Maximum lines per document
– Balancing account
maintenance
– User History
– Show history for user
– Show reset functionality
– Configurable retention period
(new in version 2.1)
Productivity Tools for your SAP System
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GLSU Example Templates
–
Expense Report
–
Journal entry form
–
Multiple Misc. Vendor invoices
–
Asian character support
Productivity Tools for your SAP System
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Travel & Expense Form
Productivity Tools for your SAP System
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Journal Entry Form
Productivity Tools for your SAP System
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Multiple Misc. Vendor Invoices*
*Dropped Header feature may be used on most header fields on any transaction
Productivity Tools for your SAP System
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Asian Character Support (unicode)
Productivity Tools for your SAP System
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Z Option Future Focus
• Planned
Enhancements
• Development
Prioritization
• Annual Attendance at
SAPFI, ASUG, and
GFOA Events
Productivity Tools for your SAP System
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Wrap-Up
• General Q & A
• Contact Information:
Shari Alexander
(512) 259-7277
shari@zoption.com
www.zoption.com
Charles Cathcart
(972) 315-8800
ext. 202
charles@zoption.com
Productivity Tools for your SAP System
Jim Halepaska
(972) 315-8800
ext. 205
Jim@zoption.com
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