STAFF MONTHS
PPMS User Group
October 15, 2010
Rita Lauzon
Definitions
•
Staff month: 174 hours (the average
available work hours per month)
•
Staff month calculation: The percent of
time an employee works relative to the
normal full-time hours available in a
month
Staff Months Are:
•
Calculated in Payrolls
•
Calculated by Account Code and Earn
Type
•
Accumulated for Contracted Jobs
Not Calculated on Earnings
Where:
•
Earnings Hours Type is V (Volunteer
Hours)
•
Productive Indicator is X (Neither
Productive or Nonproductive Time)
•
Total Gross Indicator is N (Earnings do
not add to Total Gross)
Screens Staff Months are on:
•
Retroactive Adjustment Screen
•
C/O/H Distributions Screen
•
Payroll Expense Transfer Screen
•
Earnings Distribution for a Check
•
Expense Transfers for an Employee
History
Uses for Staff Months
•
Listed on the Employee Change
Register
•
Listed on Payroll Reports
•
Updated to Payroll History
•
Included in the PMIS Expense Extract
and sent to SBCTC-ITD Olympia
Uses for Staff Months (cont.)
•
Transferred to FMS
•
Reported to OFM through AFRS
•
Used in Employment Security Hours
Calculations for PTF
•
Used in Salary Forecasting to Calculate
Staff Years
Salary and Hourly Current
Payments
The Pay Rate Code is:
•
S (Salary Payment)
or
•
H (Hourly Rate)
Salary and Hourly Current
Payment Calculation
Actual Hours
________________________________________
Full Time Pay Period Hours
X
Standard Pay Period Hours for the Pay Cycle
_________________________________________________________
Standard Hours Per Month
Examples
Salary:
88 / 88 x 87 / 174 = .50
Hourly:
33 / 88 x 87 / 174 = .19
Salary and Hourly
Other-Than-Current Payments
•
Out of Cycle Payments
•
Retroactive Pay
•
Additional Pay. Earn type categories of:
– A (Additional Pay )
– S (Sick Leave Buyout)
– V (Vacation Leave Buyout)
Salary and Hourly
Other-Than-Current Payment
Calculation
Actual Hours
_____________________
Standard Hours Per Month
Example
44 / 174 = .25
Sick Leave Buyout Calculation
Actual Hours
__________
Standard Hours
Per Month
Institution
X
Parameter
401
Example
96 / 174 x .25 = .14
Hourly Faculty
•
Pay Rate Code is H (Hourly)
and
•
Job Category is:
– M (Moonlight Faculty)
– P (Part Time Faculty)
or
– S (Stipend)
Hourly Faculty Calculation
Actual Hours
______________________
Contract Units
or
Institution Parameter 1105
Examples
Using Contract Units:
21.50 / 112 = .19
Using Institution Parameter 1105:
18 / 60 = .30
Contract Payments
Pay Rate Code is C (Contract Payment)
Contract Payment Calculation
Job Term
__________________
Payment Term
Transaction Hours
X
________________________
Job Hours
Example
(9 / 19) x (88 / 88) = .47
Job Terms Are Important
1 Quarter = 3.00
2 Quarters = 6.00
3 Quarters = 9.00
4 Quarters = 12.00
Contract Payments Staff
Month
•
Updated to PS0003
•
Accumulated
•
Open field and can be adjusted if
necessary
•
Used in End of Contract Staff Month
Adjustments
Final Contract Payments
Adjustment
Job Term
X
Percent of Full Time
100
Example
3 x (5 / 100) = .15
How Adjustment Is Used
•
Compared with Cumulative
•
Difference is adjustment
•
Charged to the first account
•
Staff months only assigned up to the
result of the above calculation
•
End of Contract Staff Months
Adjustment Report (PS1205B) shows
adjustments
Cumulative Job Staff Months
•
Reset to zero if you change the job
begin date to a date that is greater than
the previous job end date
•
If you only change the job end date of a
job, the cumulative job staff months will
continue to cumulate
•
Will not reset to zero if job dates
changed with Mass Data Change
Questions?