Friday September 23, 2011
Air India Ltd.
Fileserver
© 2011 IBM Corporation
Air India Ltd. Fileserver System: Brief Introduction
 Fileserver will be available for all Air India employees that will allow them to access important document
from anywhere in the world by logging into the Fileserver system
 Documents (for e.g. circulars) will be created through DMS and a copy will be kept on the File server and
can be accessed through internet explorer
 Document Creation will happen automatically in Fileserver :
 Air India Document Creator logs in to the DMS system
 The creator will create and upload the document in DMS
 This will run thru the DMS workflow and finally get approved in case required
 This gets stored in the DMS repository and a copy on the File Server repository that will be
availability to all Employees
 Necessary public domain folders / folder structures in DMS are replicated on daily basis onto the
File Server
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Air India Fileserver benefits: Provide free access to relevant and important
information to all employee
 Fileserver is a document repository system which will be available for all Air India employees
 There will be three kind of documents that will be available on the Fileserver:
 Circulars for each department
 Manuals
 Public domain documents
 Employee can see the documents on the Fileserver; However, they can not change or modify the
documents on the fileserver.
 Fileserver will be automatically updated and the system will replicate the information from DMS FileNet
to Fileserver at regular interval.
 Employees can access documents from anywhere in the world by logging in through valid user id and
password
Go to IT Energy Efficiency Scenario
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Air India
Fileserver system
Some Screen Shots
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this
screen with different links, which can be access by simply clicking on any item
Portal Main Screen
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1: URL for Air India
Fileserver – Type
http://dms.airindia.in
6: Air India
website
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09/23/11
2: Air India Fileserver link :DMS
Staff Access– To access circulars
and public domain information
7: Flight Safety
website
8: Click
portal link
AI Ltd. DMS Implementation
3: DMS link – to access
DMS system with
authenticated DMS id Only
9: QMS
Website
10: Corp.
Safety policy
link
4: Web Mail
link - To access
Web mail
11: Corp.
Quality policy
link
5: Operations
website link
12: Corp.
Environment policy
link
© 2011 IBM Corporation
If user click on circulars and public documents link; It will take them on this screen
where users have to log in user id and password to access documents
Circular and Public Document Screen
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BACK TO MAIN PAGE
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1:Enter User name
for Air India
Fileserver
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2: Enter password for
Air India Fileserver and
click on ok button
AI Ltd. DMS Implementation
3. Click on
ok button
4. Home - User can click
on this button to go back
to home page
5. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
After log in to File server user will come on this screen where different folder will be
there, User can access documents i.e. “DMS controlled manual” by selecting
BACK TO MAIN PAGE
relevant link
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1: Dept. link – Click on Dept.
name links to see document
related to that Dept.
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2: Back to pervious
page – User can go back
to previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
5. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
If user select DMS controlled manuals link form main page, User will be directed on
BACK TO MAIN PAGE
this page to access published manuals
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1: Published manual link –
User can select this link to go
to various manuals
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2: Back to pervious page
– User can go back to
previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
As user click on published manual link, user will be directed on this page to access
BACK TO MAIN PAGE
different Dept. manuals
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1: Different Dept. manual
2: Back to pervious page
link – User can click on AI– User can go back to
Corporate to open manuals
previous page
related to this Dept.
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
As user click on AI-Corporate manual link, user will be directed on this page to
BACK TO MAIN PAGE
access different corporate manuals
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1: Different manual link –
User can click on EMM
manuals to open it
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2: Back to pervious page
– User can go back to
previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
As user click on EMM manual link, User will be directed on this page to access and
BACK TO MAIN PAGE
open EMM manual
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1: EMM manual link – User
can click on EMM.pdf manuals
to open it
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2: Back to pervious page
– User can go back to
previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
After log in to File server user will come on this screen where different Dept. folder
will be there, User can access documents i.e. DIT Dept. by clicking on its link
BACK TO MAIN PAGE
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1: Dept. link – Click on DIT
Dept. name links to see
document related to it
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2: Back to pervious
page – User can go back
to previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
As user click on Dept. of information technology link, user will be directed on this
BACK TO MAIN PAGE
page to access different circulars and bulletins
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1: Dept. Documents link Document related to that
Dept.
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2: Back to pervious page
– User can go back to
previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
As user click on circulars and bulletins, user will be directed on this page to access
different documents; user can click on any document to open it
BACK TO MAIN PAGE
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1: Documents link – User
will click on the Document to
open it
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2: Back to pervious page
– User can go back to
previous page
AI Ltd. DMS Implementation
3: Home - User can click on
this button to go back to
home page
4. Helpdesk - User can
click here to go to Helpdesk
© 2011 IBM Corporation
If user will click on the helpdesk link, user will come on this screen to select which
BACK TO MAIN PAGE
type of help required by them
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1: Helps link – User will click on the relevant link i.e.
Fileserver help to open it
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2: Back to pervious page
– User can go back to previous
page
© 2011 IBM Corporation
If user will click on the Fileserver help link, user will come on this screen where they
BACK TO MAIN PAGE
can select and open help help documents
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1: Helps document link – User can click on the relevant
document link to open it
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AI Ltd. DMS Implementation
2: Back to pervious page
– User can go back to previous
page
© 2011 IBM Corporation
Thank You !
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AI Ltd. DMS Implementation
© 2011 IBM Corporation