Friday September 23, 2011 Air India Ltd. Fileserver © 2011 IBM Corporation Air India Ltd. Fileserver System: Brief Introduction Fileserver will be available for all Air India employees that will allow them to access important document from anywhere in the world by logging into the Fileserver system Documents (for e.g. circulars) will be created through DMS and a copy will be kept on the File server and can be accessed through internet explorer Document Creation will happen automatically in Fileserver : Air India Document Creator logs in to the DMS system The creator will create and upload the document in DMS This will run thru the DMS workflow and finally get approved in case required This gets stored in the DMS repository and a copy on the File Server repository that will be availability to all Employees Necessary public domain folders / folder structures in DMS are replicated on daily basis onto the File Server 2 AI Ltd. DMS Implementation © 2011 IBM Corporation Air India Fileserver benefits: Provide free access to relevant and important information to all employee Fileserver is a document repository system which will be available for all Air India employees There will be three kind of documents that will be available on the Fileserver: Circulars for each department Manuals Public domain documents Employee can see the documents on the Fileserver; However, they can not change or modify the documents on the fileserver. Fileserver will be automatically updated and the system will replicate the information from DMS FileNet to Fileserver at regular interval. Employees can access documents from anywhere in the world by logging in through valid user id and password Go to IT Energy Efficiency Scenario 3 AI Ltd. DMS Implementation © 2011 IBM Corporation Air India Fileserver system Some Screen Shots 4 AI Ltd. DMS Implementation © 2011 IBM Corporation Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, which can be access by simply clicking on any item Portal Main Screen 1 2 3 5 4 7 6 9 8 10 11 12 1: URL for Air India Fileserver – Type http://dms.airindia.in 6: Air India website 5 09/23/11 2: Air India Fileserver link :DMS Staff Access– To access circulars and public domain information 7: Flight Safety website 8: Click portal link AI Ltd. DMS Implementation 3: DMS link – to access DMS system with authenticated DMS id Only 9: QMS Website 10: Corp. Safety policy link 4: Web Mail link - To access Web mail 11: Corp. Quality policy link 5: Operations website link 12: Corp. Environment policy link © 2011 IBM Corporation If user click on circulars and public documents link; It will take them on this screen where users have to log in user id and password to access documents Circular and Public Document Screen 4 BACK TO MAIN PAGE 5 1 2 3 1:Enter User name for Air India Fileserver 6 2: Enter password for Air India Fileserver and click on ok button AI Ltd. DMS Implementation 3. Click on ok button 4. Home - User can click on this button to go back to home page 5. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation After log in to File server user will come on this screen where different folder will be there, User can access documents i.e. “DMS controlled manual” by selecting BACK TO MAIN PAGE relevant link 4 3 2 1 1: Dept. link – Click on Dept. name links to see document related to that Dept. 7 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 5. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation If user select DMS controlled manuals link form main page, User will be directed on BACK TO MAIN PAGE this page to access published manuals 4 3 2 1 1: Published manual link – User can select this link to go to various manuals 8 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation As user click on published manual link, user will be directed on this page to access BACK TO MAIN PAGE different Dept. manuals 4 3 2 1 9 1: Different Dept. manual 2: Back to pervious page link – User can click on AI– User can go back to Corporate to open manuals previous page related to this Dept. AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation As user click on AI-Corporate manual link, user will be directed on this page to BACK TO MAIN PAGE access different corporate manuals 4 3 2 1 1: Different manual link – User can click on EMM manuals to open it 10 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation As user click on EMM manual link, User will be directed on this page to access and BACK TO MAIN PAGE open EMM manual 4 3 2 1 1: EMM manual link – User can click on EMM.pdf manuals to open it 11 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation After log in to File server user will come on this screen where different Dept. folder will be there, User can access documents i.e. DIT Dept. by clicking on its link BACK TO MAIN PAGE 4 3 2 1 1: Dept. link – Click on DIT Dept. name links to see document related to it 12 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation As user click on Dept. of information technology link, user will be directed on this BACK TO MAIN PAGE page to access different circulars and bulletins 3 4 2 1 1: Dept. Documents link Document related to that Dept. 13 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation As user click on circulars and bulletins, user will be directed on this page to access different documents; user can click on any document to open it BACK TO MAIN PAGE 3 4 2 1 1: Documents link – User will click on the Document to open it 14 2: Back to pervious page – User can go back to previous page AI Ltd. DMS Implementation 3: Home - User can click on this button to go back to home page 4. Helpdesk - User can click here to go to Helpdesk © 2011 IBM Corporation If user will click on the helpdesk link, user will come on this screen to select which BACK TO MAIN PAGE type of help required by them 2 1 1: Helps link – User will click on the relevant link i.e. Fileserver help to open it 15 AI Ltd. DMS Implementation 2: Back to pervious page – User can go back to previous page © 2011 IBM Corporation If user will click on the Fileserver help link, user will come on this screen where they BACK TO MAIN PAGE can select and open help help documents 2 1 1: Helps document link – User can click on the relevant document link to open it 16 AI Ltd. DMS Implementation 2: Back to pervious page – User can go back to previous page © 2011 IBM Corporation Thank You ! 17 AI Ltd. DMS Implementation © 2011 IBM Corporation