Monday, April 13, 2015
Air India Ltd.
Document Management System
© 2011 IBM Corporation
DMS will result in lots of saving at financial & operational level for Air
India Ltd.
Document management system is a major opportunity for Air India Limited to move towards a
paper less office where relevant information will be in digital format easily available to
authorized personnel
Lower costs while
overcoming
operational barriers
(Couriers & storing space
saving)
Strengthen
coordination
between Air India
departments &
employees
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Fast information
availability with
more
transparency
Better
document flow
control with
traceability
Increase
employees
productivity &
efficiency
Reduce paper
printing
Better access
and security for
confidential
information
Environmental
friendly
AI Ltd. DMS Implementation
(Greener Working
Practices i.e. E-mail’s)
© 2011 IBM Corporation
Benefits of DMS Implementation
 Employees can use it as a centralized repository to store and also distribute important documents to
relevant persons
 Employees can access documents from anywhere in the world by logging in through valid user id and
password
 DMS provides various advanced security and version control features like, access control, multiple
version control, Audit trail of each document etc.
 DMS can be used to see document history like who has modified the document and when
 Automate capture of structured or unstructured documents
 Create rule based workflows to automate business processes
 Automate Notifications
 Automate approval, review and changes process
 Provide search capability with advanced option that include meta data based search feathers
Go to IT Energy Efficiency Scenario
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Air India
Document Management System
Some Screen Shots
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this
screen with different links, where they can click on DMS- Departmental Access to
access AI DMS
Portal Main Screen
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1: URL for Air India
Fileserver – Type
http://dms.airindia.in
6: Air India
website
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2: Air India Fileserver link :DMS
Staff Access– To access circulars
and public domain information
7: Flight Safety
website
8: Click
portal link
AI Ltd. DMS Implementation
3: DMS link – to access
DMS system with
authenticated DMS id Only
9: QMS
Website
10: Corp.
Safety policy
link
4: Web Mail
link - To access
Web mail
11: Corp.
Quality policy
link
5: Operations
website link
12: Corp.
Environment policy
link
© 2011 IBM Corporation
Once user will click on document management system; They will come on this page
and type in user name and password to access AI DMS
DMS log in Screen
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1: DMS User id
2: DMS password
3: log in to DMS System
Type in user id
Type in the password
Click on it to log in to DMS
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AI Ltd. DMS Implementation
4: Home Page
User can click here to go to
home page
© 2011 IBM Corporation
As, User come on DMS, They have different options links to access documents and
links
Overview of different buttons available on DMS mail screen
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1. Folder structure Information and documents
is structured in a meaningful
way which will be shown as
per access right of users
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2. Add a document
- to add a single
document (scanned
or soft copy) from
local system
AI Ltd. DMS Implementation
3. Drag and drop for
multiple documents Using this tool multiple
documents can be
uploaded simultaneously
4: Search option
- Different option
for normal and
advanced search
option
5: Help - User can
click here to go to
Helpdesk
© 2011 IBM Corporation
As, User come on DMS, They have different options links to access documents and
links
Overview of different buttons available on DMS mail screen
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1. Folder structure Information and documents
is structured in a meaningful
way which will be shown as
per access right of users
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2. Select document
to open – User can
select appropriate
folder
AI Ltd. DMS Implementation
3. Open the documentUser can click on the
document or right click on
the document to open and
view the document
4: Help - User can
click here to go to
Helpdesk
© 2011 IBM Corporation
Thank You !
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AI Ltd. DMS Implementation
© 2011 IBM Corporation