e-PPAP User_Manual

Arnaud Mangin
Managing Partner
Evalidate Inc.
E-mail: arnaud@evalidate.com
Phone: +1.248.343.2372 (USA)
Fax:
+1.248.275.1849 (USA)
Marc Gugumus / JRobineau
18.11.2009 updated 26.11.09 & 20101002 J R
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Introduction
• e-PPAP = a supplier portal for the APQP interaction
« Supplier <-> Faurecia », documents and tracking
• How it works?
• Information to Suppliers
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• Reporting with the system
• How to start in a new Program
• Slides for Suppliers are identified as S on bottom right
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Overview
•Web based
•Interaction on documents and
requirements
•Facilitates reporting
•User friendly
•Need Supplier Agreement to use
it/ pay 3rd Party fee (send this file
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at RFQ and check agreement at
SNC (Sourcing Nomination
Committee))
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Portal Entrance
Enter “Log In” data for access. Data sent per e-mail to user after
he’s account creation on user list. Click “Forgot password” if
data lost.
A “demo” log in is possible with “demo” password and DEMO parts
and suppliers; ensure you don’t upload confidential issues;
It shows only Supplier side
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Folder Tabs (Faurecia view)
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Presentation hereafter per these items
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Folder Tabs (Supplier view)
1°) all Parts & Program
2°) 1 part
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3°) each APQP ‘element’ for 1 part
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1 – Home (Faurecia view)
PARTs List / Program / Supplier
for access to Element List page
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Program selection
Click “View” to open elements list per part
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2 – Element List (1 per ‘part’)
‘Element list’ = ‘per part’ information display and
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access to Elements Status Management
Click “View Details” to open
Element Status Management
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2 - Element Status Management (Supplier view)
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3-Select document type
1-Access to Faurecia tutorials
5-Attach selected document
2- Template (Division specific)
4-Select document to
Visualize status ; possible
be uploaded & browse
also to ‘view history’
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2 - Element Status Management (Faurecia)
Overview
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Select Part and element (may use « switch to Advanced view » mode )
Then either :
- Give status on Uploaded doc by Supplier ; by selecting ‘Update) or
- Upload Document
2 ways
enter
this
feature
2 ways
toto
enter
this
feature
; 1°) advanced
(right at home page)
2°) conventional
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2 - Element Status Management
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Document uploading
Status turns green if uploaded by ASQ.
Status turn yellow (“pending”) if uploaded by
Supplier  then ASQ must “edit” to give status
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2 - Element Status Management (ASQ)
If you are an ASQ you view the number
of documents uploaded by a Supplier
and requiring your review
Click on the Nb , then the below
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window opens
The related program is shown with this
sign
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2 - Element Status Management
Element status setting (ASQ role )
1-Click “Edit” to change element status
2-Select status
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& add remarks
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2 - Element Status Management
Element status set “On Hold” without document uploading; this allows to
turn on the APQP element to the desired “status/color” without having all document uploads ;
 can then be turned back to “required”
1-Select document
2-Mark field
3-Click Attach document
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4-Status turns “On Hold”
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2 - Element Status Management
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Status colours in Element List
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving
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2 - Element Status Management
(alternative method for ASQ)
1°) Select Division and Program
Status colors in Element List
2°) Swith to Advanced view
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3°) Select element
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving
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2 - Element Status Management
(alternative method for ASQ)
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Status colors in Element List
1°) upload or add only comments 2°) give status
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3 – Open Issue
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From Elements per Part
To upload lists of open issues
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4 – Reports Management
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Activity Report of the Supplier(s) to the ASQ
Shows list of documents submitted by supplier and waiting for review by ASQ or
list of documents already reviewed and waiting for e-mail summary notification to
be sent to the supplier.
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4 – Reports Management
ASQ Report
Shows data about ASQ Engineer activity for
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suppliers documents validation
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4 – Reports Management
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Executive Report
Shows missing documents for selected program and supplier
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4 – Reports Management
Fulfillment Chart
Is the APQP status
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report
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4 – Reports Management
Fulfillment Chart
= the APQP status report
1°)Possible zoom on various
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phases
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4 – Reports Management
2°) Possibility to export data on an
Fulfillment Chart
Excel sheet containing all detailed
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info APQP & PPAP
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5 – Supplier
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Multi Doc Download
Shows all submitted documents for :
a selected program and a selected required document
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6 – Administration
> HOW TO START CHECK LIST
Who should do what to start
with e-PPAP on a Program
e-PPAP_start_check_list
SQ D; SQM; Purch Dir; Prog Dir
Program selected
ideally the need for suppliers to pay a 3rd party fee
should mentionned in the RFQ package and then
the supplier acceptance must be checked as part of
the SNC (nomination) criteria
Supporting documents
- Introduction_and_Agreement_e-PPAP_for_APQP
SQ D; VP Purch ; Purch Dir Div ; SQM; Prog Mgr
OK management
Rules communicated at RFQ, verified at Nomination or Kick-Off (for supplier fees)
send 'Introduction_and_Agreement_ePPAP_for_APQP' at each RFQ
Check if supplier already agreed at the SNC
Templates for documents and deliverables
Prog Buyer
support Commodity & ASQ
per Division / Region
SQD + SQM + ASQ Mgr + PQL
possible to have 1 set per Division
important step
Program entry (name + milestones) on platform ;
SQM or SQD (can be delegated to ASQ)
care on the dates because these dates will be used
to calculate the 'should'dates of the APQP
e-PPAP platform replacing some internal common server storage
SQM ; Prog Mgr; Qual Mgr
most of program team have a server
to avoid duplication, the suggestion is to give
access to e-PPAP to functions needing access to
supplier data (PDL, PQL, Log, …)
Supplier list : Template upload ; include key Users e-mails
direct in Portal or
transmit an Excel file
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BoM excel template define and upload
ASQ + Prog Buyer
then e-validate
ensure that SUPPLIER name is same as in GPS
'Generic'
ASQ + SQM then e-validate
specify the way you want the 'due date ' calculation
(at end of phase, or using retroplanning
Define the required APQP elements
FAU User list (ASQ, prog buyer, eng)
ASQ + SQM then e-validate
ASQ Prog & Regional
Eng
Prog Buyer
PQL
…
Commitment with each Supplier in Kick off meeting
Contact new supplier to obtain fee payment
ASQ to make sure e-PPAP use is part of kick off
meeting
ASQ to send e-validate the signed agreement
'Introduction_and_Agreement_e-PPAP_for_APQP'
then e-Validate will invoice the Supplier
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6 – Administration
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Create a Program (screen available only to Administrator profile)
To set program data
selection of TEMPLATE : Refer hereafter for details
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6 – Administration
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Program List
To set and show program dates & data
The set of TEMPLATE is shown Refer hereafter for details
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6 – Administration / Program list
Program List
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Click “Select” to manage/edit Program Details
To set and show
program dates &
data
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6 – Administration / Part List 1° conventional
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Part List/View Part List
To set Parts data:
1°) part per part
2°) BoM transfer via an Excel sheet
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6 – Administration / Part List 1° conventional
Part List/View Part List
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Click “Edit” to manage part data
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6 – Administration / Part List 1° conventional
Part List/View Part List
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Select applicable APQP elements
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6 – Administration / Part List 1° conventional
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Part List/View Part List > also define who from Program team
should have access
Click “Pro. Team” to manage program team names
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6 – Administration / Part List 1° conventional
Part List/View Part List
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Click “Element & Date” to manage APQP elements & dates
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6 – Administration / Part List 1° conventional
Part List/View Part List
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Click “Add a new part” to create new part
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6 – Administration / Part List 1° conventional
Part List/Create new part (same as starting from View Part List page)
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To create new part
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6 – Administration / Part List 1° conventional
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Copy Existing Part into New Part
To create a new part starting from an existing one
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6 – Administration / Part List 2° upload BoM
Upload BoM
To create BoM on Excel sheet being placed under ePPAP by
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eValidate (in case of new and long BoM).
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6 – Administration / Part List possible to adjust
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the list of requested items by removing element in PPAP list for ex.
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6 – Administration / Supplier list
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Supplier List
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6 – Administration / Supplier list
Supplier List
Click “Edit” to update supplier data
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Click “View Users” to show company users
To create new supplier from
To show and manage supplier list.
supplier list page
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6 – Administration / Supplier list
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Supplier List/Add New Supplier
(same as starting from Supplier List page); use GPS name
To create new supplier
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6 – Administration / User List
User List
To show and manage user list.
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Click “Edit” to update user data
Click “Inactivate” to inactivate user
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6 – Administration / User list
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User List
To export data on Excel sheet
To create new user from user
list page
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6 – Administration / User list
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User List/Add New User(same as starting from User List page)
To create new user.
After creation, e-mail with password is sent automatically to new
created user.
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6 – Administration >
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6 – Administration / Tutorials
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Tutorial Management (Faurecia Group common)
Management of tutorial documents for APQP elements
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6 – Administration / Templates
Template Management (tuned by each PG/ division)
A Key step in the
preparation of e-PPAP
use:
 define required documents
 provide templates to
Suppliers (in addition to what
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is in Tutorials)
Can be done by copy of
existing template set
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6 – Administration / Templates
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Template Management (tuned by each PG/ division)
‘False’  supplier
does not see
Indicate a template available
Name of required document
(mandatory if not put “on-hold”
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6 – Administration / Templates
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Template Management (tuned by each BG/ division)
Possible modify
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Train yourself as Faurecia
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Using this program DEMO under FIS NEO,
trial possible on 1st parts in the list
Examples on last parts in list (you may copy when creating new part)
Don’t put confidential files in these « parts » as the supplier also may have access
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Train yourself as a Supplier
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If you have already an account or not :
ACCESS DEMO supplier
Login:
demo
Password:
demo
Don’t put confidential files in these « parts » as the supplier also may have access
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Conclusion
Conclusion
Q& A
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