e-PPAP User_Manual

Arnaud Mangin
Managing Partner
Evalidate Inc.
E-mail: arnaud@evalidate.com
Phone: +1.248.343.2372 (USA)
Fax:
+1.248.275.1849 (USA)
Rev F
A.Mangin /J.Robineau
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Agenda
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

Introduction
Starting with ePPAP > inform Supplier at RFQ
 Portal Entrance
Help section contains user manual
 Principles; entering documents;
assigning status ; open issues
 Administration Basics ; creating Program, Parts, Supplier,
User
 Reports
 For administrators : retroplanning , tutorials, templates
 Train yourself
 Q&A
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Introduction
• e-PPAP = a supplier portal for the
APQP interaction « Supplier <-> Faurecia »,
PPAP documentation and tracking
• How it works? ; the user’s manual is in the help section
• Starting with e-PPAP > Information to Suppliers
• Reporting with the system
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• How to start a new Program
• Slides for Suppliers are identified as S on bottom right
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Starting with ePPAP > Inform Supplier at RFQ
•Web based
•Interaction on documents and
requirements
•Facilitates reporting
•User friendly
•Need Supplier Agreement to use
it/ pay 3rd Party fee (send this file
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at RFQ and check agreement at
SNC (Sourcing Nomination
Committee))
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Portal Entrance > can use a “demo” program
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http://supplier.eppap.com
Enter “Log In” data for access. Data sent per e-mail to user after
he’s account creation on user list. Click “Forgot password” if
data lost.
A “demo” log in is possible with “demo” password and DEMO parts
and suppliers; ensure you don’t upload confidential issues;
It shows only Supplier side
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Help section contains Users Manual
1°) Help
2°) here
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3°) User manual
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Help section contains Users Manual
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Folder Tabs (Faurecia view)
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2
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Presentation hereafter per these items
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BASICS > home and APQP « element list »

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Principles
 Entering documents
 Assigning Status
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SUPPLIER view
1°) all Parts & Program
2°) 1 part
3°) each APQP ‘element’ for 1 part
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4°) possibility to report & excel export
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1 – Home (Faurecia view)
PARTs List / Program / Supplier
for access to Element List page
Select BG / Division
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Program selection
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1 – Home
> with “ADVANCED view” selection
PARTs List / Program / Supplier
for access to Element List page
Select BG / Division
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Program selection
Select project
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2 – Element List (1 per ‘part’)
Click “View Details” to open
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Element Status Management
‘Element list’ = ‘per part’ information display and
access to Elements Status Management
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ELEMENT 30: 18 PPAP typical items
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2 - Element Status Management
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Status colours in Element List
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving
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2 - Element Status Management
(alternative method “Advanced View”)
1°) Select Division and Program
Status colors in Element List
2°) Swith to Advanced view
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3°) Select element
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2 - Element Status Management (Supplier view)
3-Select document type
1-Access to Faurecia tutorials
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defined by the selected template
5-Attach selected document
2- Template
(FAU Division specific)
4-Select document to
Visualize status ; possible
be uploaded & browse
also to ‘view history’
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2 - Element Status Management
(Faurecia ASQ task)
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Select Part and element (may use « switch to Advanced view » mode )
Then either :
- Give status on Uploaded doc by Supplier ; by selecting ‘Update) or
- Upload Document
2 ways
enter
this
feature
2 ways
toto
enter
this
feature
; 1°) advanced
(right at home page)
2°) conventional
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2 - Element Status Management
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Document uploading
Status turns green if uploaded by ASQ.
Status turns yellow (“pending”) if uploaded by
Supplier
 then ASQ must “edit” to give status by “edit”
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2 - Element Status Management (ASQ)
(reviewing Supplier submitted documents)
If you are an ASQ you view the number
of documents uploaded by a Supplier
and requiring your review
Click on the Nb , then the below
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window opens
The related program is shown with this
sign
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2 - Element Status Management (ASQ)
(reviewing Supplier submitted documents)
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You can directly assign the status
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2 - Element Status Management
(assigning status)
Element status setting (ASQ role )
1-Click “Edit” to change element status
2-Select status
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& add remarks
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2 - Element Status Management
(setting ‘on hold’ for one document not immediately required)
Element status set “On Hold” without document uploading; this allows to
turn on the APQP element to the desired “status/color” without having all document uploads ;
 can then be turned back to “required”
1-Select document
2-Mark field
3-Click Attach document
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4-Status turns “On Hold”
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2 - Element Status Management
(removing documents required)
Element status set “Green” only if all documents required (set by the
template selection) are uploaded and declared Green.
In some cases, it is possible to remove the request of some document
1-Select remove
2 Decide on application
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4-Status turns “On Hold”
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2 - Element Status Management
(“advanced view” method for SUPPLIER )
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1°) Switch to Advanced view
2°) Select element
3°) they appears details of the element (tutorial not visible yet using this view)
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OPEN ISSUES list

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Administration Basics

Check list ; how to start
And then To create:
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
Program ; select Template set
 Parts / Upload BoM Bill of Materials
 Suppliers
 Users
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6 – Administration
> HOW TO START
CHECK LIST 1
Program selected
SQ D; SQM; Purch Dir; Prog Dir
ideally the need for suppliers to pay a 3rd party
fee should mentionned in the RFQ package and
then the supplier acceptance must be checked
as part of the SNC (nomination) criteria
OK management
Supporting documents
- Introduction_and_Agreement_e-PPAP_for_APQP
SQ D; VP Purch ; Purch Dir Div ; SQM; Prog Mgr
Rules communicated at RFQ, verified at Nomination or Kick-Off (for supplier fees)
send 'Introduction_and_Agreement_ePPAP_for_APQP' at each RFQ
Check if supplier already agreed at the SNC
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PROGRAM entry (name + milestones) on
Prog Buyer
support Commodity & ASQ
SQM or SQD (can be delegated to ASQ)
care on the dates because these dates will be
used to calculate the 'should'dates of the APQP
select TEMPLATE for typical documents to be
used
e-PPAP platform replacing some internal common server storage
most of program team have a server
to avoid duplication, the suggestion is to give
access to e-PPAP to functions needing access
to supplier data (PDL, PQL, Log, …)
SQM ; Prog Mgr; Qual Mgr
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6 – Administration
> HOW TO
START CHECK LIST 2
+ Prog Buyer
SUPPLIER list : Template upload ; include key UsersASQ
e-mails
direct in Portal or
transmit an Excel file
PART entry = BoM in excel template and upload
then e-validate
ensure that SUPPLIER name is same as in GPS
'Generic'
ASQ + SQM then e-validate
specify the way you want the 'due date '
calculation (at end of phase, or using
retroplanning
Define the required APQP elements
USER list (ASQ, prog buyer, eng)
ASQ + SQM then e-validate
ASQ Prog & Regional
Eng
Prog Buyer
PQL
…
ASQ to make sure e-PPAP use is part of kick off
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Commitment with each Supplier in Kick off meeting meeting
ASQ to send e-validate the signed agreement
Contact new supplier to obtain fee payment
'Introduction_and_Agreement_e-PPAP_for_APQP'
then e-Validate w ill invoice the Supplier
Administrator for the division
e-validate need 1 er PG or division ex JR,..
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In summary : ASQ role

Info of Supplier at RFQ ;
with Program Buyer
(letter to inform the Supplier that a fee to eValidate has to be paid if nominated)
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
Check at SNC
with Program Buyer
 Create Program
 Enter
 BoM
 Supplier
 Supplier User
 Inform / Teach Supplier
 Send signed OK to eValidate for direct Supplier invoicing
 Interface eSTEP (FIS specific) for PRC report
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ePPAP Letter Process Flow Proposal
New
Project
PB checks in GPS
if Letter is signed
no
Request with ePPAP
Letter and information
to Commodity Buyer
Information to
Commodity.
yes
Request with
announcement,
that ePPAP will be used in
this Project.
Supplier
Commodity responsible to
get signed letter of
supplier
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Commodity uploads signed
ePPAP letter in
GPS.
Commodity sends
signed ePPAP Letter
to eValidate and informs
ASQ
no
ASQ is informed about a
New Project
ASQ checks in
yes
Project can be
started in ePPAP.
GPS
If Letter is signed.
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PROGRAM
Recommendations

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
Don’t put dates which are too agressive
 most of the status would then be red
Select a template with less requested documents
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6 – Administration > create PROGRAM
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Program List View programs in division
To set and show program dates & data
The set of TEMPLATE is shown (for FIS select FIS Preferred simplified list of doc)
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6 – Administration / create Program
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Create a Program (screen available only to Administrator profile)
To set program data
selection of TEMPLATE : Refer hereafter for details
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6 – Administration / create Program
Program List
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Click “Select” to manage/edit Program Details
To set and show
program dates &
data
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PART
Recommendations
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
Enter less mandatory items at introduction of a part
 you may add more in a very easy manner afterwards
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6 – Administration / create Part
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 3 options to create the Part List
option 3 recommended
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6 – Administration / create Part option 1 conventional
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Part List/View Part List
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6 – Administration / create Part option 1
Part List/View Part List
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Click “Edit” to manage part data
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6 – Administration / create Part option 1
Part List/View Part List
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Select applicable APQP elements
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6 – Administration / create Part option 1 MANAGE TEAM
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Part List/View Part List > also define who from Program team
should have access
Click “Pro. Team” to manage program team names
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6 – Administration / create Part option 1
EDIT DELIVERABLES AND DATES
Part List/View Part List
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Click “Element & Date” to manage APQP elements & dates
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6 – Administration / create Part option 1
Part List/View Part List
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Click “Add a new part” to create new part
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6 – Administration / create Part option 1
Part List/Create new part (same as starting from View Part List page)
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To create new part
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6 – Administration / create Part option 1
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Copy Existing Part into New Part
To create a new part starting from an existing one
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Kick Off with Supplier = PART creation
• Review part list (1) and details / planning (2)
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Review Items during Kick Off with Supplier
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• Detailed review per part
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6 – Administration / Part List
option 2 upload BoM in case of NEW PROGRAM
Upload BoM
To create BoM on Excel sheet being placed under ePPAP by
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eValidate (in case of new and long BoM).
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6 – Administration / create Part option 3 (preferred)
1.
create 1 part manually in the program (option 1 above)
2.
go to the “advanced view “ of the program and export to an excel file
3.
select the tab
2 (the one with dates ) and add the other parts +
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the other dates
enter only minimum items per suggested file hereafter
4.
send file to e-validate for upload
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Administration > create PART
More details:
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Possibility to add more information by direct entry into the
« advanced view »
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6 – Administration / Part List possible to adjust
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the list of requested items by removing element in PPAP list for ex.
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SUPPLIER
 Look
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at the list > Export Excel
 If needed, Enter exact name as in GPS Generic
 Enter user names
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6 – Administration / Supplier list
Supplier List
Click “Edit” to update supplier data
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Click “View Users” to show company users
To create new supplier from
To show and manage supplier list.
supplier list page
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6 – Administration / Supplier list
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Supplier List/Add New Supplier
(same as starting from Supplier List page); use GPS name
To create new supplier
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USER
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
Ensure correct Division and Access level for Faurecia users
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6 – Administration / User List
User List
To show and manage user list.
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Click “Edit” to update user data
Click “Inactivate” to inactivate user
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6 – Administration / User list
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User List
To export data on Excel sheet
To create new user from user
list page
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6 – Administration / User list
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User List/Add New User(same as starting from User List page)
To create new user.
After creation, e-mail with password is sent automatically to new
created user.
Note to the ASQ : use Remark field to give a message to the supplier
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Kick Off with Supplier = PART creation
• Review part list (1) and details / planning (2)
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REPORTS

Creating the PRC (Program Review Committee) workbook
from ePPAP data
entering into eSTEP /PS Next (specific FIS)

PPAP and Run at Rate

ASQ manager cockpit
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Reports Management
Prepare PRC WORKBOOK
2°) open the estep tap of the excel
file which you obtain
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3° edit if needed the values
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Once filled, report has to be uploaded on
e-step portal
1 Select the
program in the
Portal
portfolio
3 Select the function repository for
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the template you want to capture
2 Select « Data
Input » on the
Portal
4 Upload the template like in any
shareplace
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REPORTS: PPAP and Run @ Rate status
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REPORTS: PPAP and Run @ Rate status
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Reports Management
ASQ Report
Shows data about ASQ Engineer activity for
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suppliers documents validation
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Reports Management
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Executive Report
Shows missing documents for selected program and supplier
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Reports Management
Fulfillment Chart
Is the APQP status
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report
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Reports Management
Fulfillment Chart
= the APQP status report
1°)Possible zoom on various
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phases
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Reports Management
2°) Possibility to export data on an
Fulfillment Chart
Excel sheet containing all detailed
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info APQP & PPAP
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Reports Management Cockpit
ASQ Mgr Cockpit
Detailed overview of connections and
nb of parts /suppliers per program
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5 – Supplier
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Multi Doc Download
Shows all submitted documents for :
a selected program and a selected required document
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for Administrators

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Retroplanning
 Tutorials management
 Templates
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6 – Administration / Retroplanning
 From Program milestone defined, tool typical lead time and supplier
expertise define typical due dates of APQP elements (optional use)
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6 – Administration >
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6 – Administration / Tutorials
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Tutorial Management (Faurecia Group common)
Management of tutorial documents for APQP elements
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6 – Administration / Templates
Template Management (tuned by each PG/ division)
A Key step in the
preparation of e-PPAP
use:
 define required documents
 provide templates to
Suppliers (in addition to what
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is in Tutorials)
Can be done by copy of
existing template set
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6 – Administration / Templates
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Template Management (tuned by each PG/ division)
‘False’  supplier
does not see
Indicate a template available
Name of required document
(mandatory if not put “on-hold”
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6 – Administration / Templates
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Template Management (tuned by each BG/ division)
Possible modify
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Train yourself

Demo program
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Train yourself as Faurecia
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Using this program DEMO under any division,
trial possible on 1st parts in the list
Examples on last parts in list (you may copy when creating new part)
Don’t put confidential files in these « parts » as the supplier also may have access
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Train yourself as a Supplier
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If you have already an account or not :
ACCESS DEMO supplier
Login:
demo
Password:
demo
Don’t put confidential files in these « parts » as the supplier also may have access
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Conclusion
Conclusion
Q& A
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