DuPont E-Sourcing
Supplier Participation RFX
January 2012
Table of Contents
Introduction
Slide 3
Definitions
Slide 4
Supplier Registration
Slide 5
Accessing DuPont E-Sourcing
Slide 6
Terms and Conditions of System Use
Slide 10
Supplier Workbench
Slide 12
RFX – RFI; RFP; RFQ
Slide 16
Tool Functionality
Slide 27
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DuPont E-Sourcing – Supplier Participation Introduction
E-Sourcing is a web-based application that allows DuPont Buyers and select suppliers
to collaborate electronically (on-line) and expedite the sourcing process.
There are several different types of events (Markets) that a Buyer can create:
a Request for Information (RFI)
a Request for Proposal (RFP)
a Request for Quote (RFQ)
an Auction
an eNegotiation
The event or document types RFI, RFP and RFQ are also referred to RFX, a Request
for X.
This document will focus on how suppliers should respond to RFx’s.
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DuPont E-Sourcing – What is an RFx?
What is an RFx?
RFx is a generic term referring to a sourcing event of any type in eSourcing.
This term may be applied to Request for Information (RFI), Proposal (RFP),
or Quotation (RFQ.)
An RFX can be thought of as a general mechanism that allows buyers and
sellers to conduct business: often the exchange of specific items for a
specific price, but also the exchange of information, such as capabilities or
willingness.
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DuPont E-Sourcing – Supplier Registration
Accessing DuPont E-Sourcing
The supplier must first gain access to the DuPont extranet, where E-Sourcing is
located. The Buyer must initiate the process by pre-registering the supplier on the
DuPont E-Sourcing application.
What to Expect for Registration
The Buyer will send the supplier contact a form to complete that will request basic
information about the company and the specific contact who will participating in
the event.
Once the supplier contact is granted access, emails will be sent with a hyper-link
to the site, his or her username, and a password. Additionally, the supplier
contact will receive a separate email invitation with the details of the event.
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Accessing DuPont E-Sourcing
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DuPont E-Sourcing – Accessing the E-Sourcing System
Initial Log-on
The supplier contact should immediately confirm that he/she can log onto the
system once the link, username and password are received via email. If a
log-in issue exists, the supplier can contact DuPont E-Sourcing Global User
Support. Contact information can be located on the DuPont Supplier Center.
Accessing the Event
The simplest way to find an event is to follow the hyperlink included in the email
invitation; however the event can also be accessed through
https://strategicsrc.dupont.com
To access DuPont E-Sourcing, follow the steps on the next slide.
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DuPont E-Sourcing – Supplier Access
Step
Action
1.
Connect to E-Sourcing by clicking on the hyperlink within the email invitation or via
https://strategicsrc.dupont.com The following screen will appear:
2.
Enter Username and Password.
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Click here to return to slide 30.
Click here to return to slide 40.
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DuPont E-Sourcing – Supplier Access
Step
Action
2.
The second log-on screen will appear.
3.
Enter Username and Password again.
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DuPont E-Sourcing – Conditions Acceptance
DuPont requires all suppliers to agree to DuPont On-Line Site Terms and Conditions,
Confidentiality Information Agreement and a Bidder’s Agreement. The supplier contact
must accept all of the terms in order to proceed. The acceptance of the terms is only
required upon the initial log-in. If the supplier contact has previously agreed to the
Terms & Conditions, Confidentiality Agreement, and Bidder’s Agreement the system will
bypass this process and go directly to the users’ Workbench.
Click on the document there to view the Terms and Conditions that must be accepted by
the supplier.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
SAP Terms and
Conditions.
Supplier must
click on Accept
to continue.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
DuPont Terms
and Conditions.
Supplier must
click on Accept
to continue.
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Supplier Workbench
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DuPont E-Sourcing – Supplier Workbench
Once log-on is successful, and the terms have been accepted, the supplier
workbench will appear. Below is an example of the top portion of workbench.
Click on the
date in the
calendar to
view the events
due for a
specific date.
Click on the title
of the event to
access the
details.
The Supplier
Alerts section
provides
updates on
actions taken.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the second part of the of the Supplier Workbench.
Contact
information for
supplier Help.
The Report section
will list the reports
available to the
supplier.
The Active
section
provides
status and
links to active
events.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the last part of the of the Supplier Workbench.
The Awarded section
provides links to events
that the supplier has been
awarded.
The New Discussions
section provides a
summary of open
Discussions that were
initiated during events.
The Active
Agreements and
Current Scorecards
sections are not
currently being used
by DuPont.
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RFX – Request for:
Information
Proposal
Quote
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DuPont E-Sourcing – Locating the Event
Step
1.
Action
On the Supplier Workbench, click on the link to the appropriate event. The event type
that we will cover will be Request for Information (RFI.)
Click on the link for
the event.
The event will open.
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DuPont E-Sourcing – Viewing the Event Details
Step
2.
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Action
Once the event is selected the following screen will appear. Click on the proposal link in
the RFx Response column to view the details of the event.
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DuPont E-Sourcing – Viewing the Event Details
Step
3.
Action
The details of the event will be laid out by tabs. (Header, Schedule, Information, and
questions.) It is important to review each of the tabs to understand the event
requirements.
Tool tabs above the event tabs provide additional functionality that is discussed at the
end of this document
Tool Tabs
Event Tabs
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DuPont E-Sourcing – Viewing the Event Details
The Header tab will include general information about the event and status.
The Exchange Rate tab will provide conversion rates if applicable to the event.
The Schedule tab provides the timing details of the event.
The Information tab contains all pertinent information of the scope and specifications of the
services or product requirements.
The Questions tab consists of all questions requiring supplier responses.
The Line Item tab provides product or service items requiring a price proposal.
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DuPont E-Sourcing – Event Preparation
The most important step is preparing for the event. Time may be limited once the event
begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time.
The supplier should prepare during the Preview period, if available, by reviewing the
Information and Line Item tabs and depending on the Buyer’s requirements, perform various
actions such as:
downloading attachments
using the online Discussion Board to ask the Buyer detailed questions.
develop a bidding price range.
studying product/service specifications
preparing specifications in response
checking for capacity and availability of goods, services, raw materials, etc.
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DuPont E-Sourcing – Responding to an RFI
Step
4.
Action
In a RFI the responses necessary are located in the Questions tab.
Click on the link to the Question section to view and respond to questions. Remember to
continue until all the questions are answered and Click Save.
5.
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Once all questions have been answered, close out of the question section. You can do
this by clicking on the cookie trail or by clicking on the X tor return to the proposal.
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DuPont E-Sourcing – Submitting RFI Responses
Step
6.
Action
Once you are ready to submit your response, click on the Submit tab.
Some events may be set up for the supplier to submit and Initial Bid and a Firm
Response. Therefore, it may be necessary to submit twice. Once for the Initial Bid and
once for the Final Response.
7.
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An email notification will be sent to the buyer advising that your response has been
submitted. The buyer will notify the supplier if further information is needed.
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DuPont E-Sourcing – Responding to an RFP or RFQ
Step
Action
8.
An RFP and RFQ will require pricing information as well as responses to questions.
Access the event and review the tabs for pertinent information required for the proposal
or quote.
The Header tab will include general information about the event and status.
The Exchange Rate tab will provide conversion rates if applicable to the event.
The Schedule tab provides the timing details of the event.
The Information tab contains all pertinent information of the scope and specifications of
the services or product requirements.
The Questions tab consists of all questions requiring supplier responses.
The Line Item tab provides product or service items requiring a price proposal.
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DuPont E-Sourcing – Responding to an RFP or RFQ
Step
9.
Action
Use the Line Item tab to enter in proposals or quotes.
Supplier enters
values of proposal or
quote on the
appropriate line item,
for all items
requested.
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DuPont E-Sourcing – Submitting Proposal or Quote
Step
10.
Action
Once you are ready to submit your response, click on the Submit tab.
Some events may be set up for the supplier to submit and Initial Bid and a Firm
Response. Therefore, it may be necessary to submit twice. Once for the Initial Bid and
once for the Final Response.
11.
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An email notification will be sent to the buyer advising that your response has been
submitted. The buyer will notify the supplier if further information is needed.
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E-Sourcing –
Tool Functionality
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Tool Functionality - Overview for RFx (RFI, RFP, and RFQ)
E-Sourcing has tool functionality that facilitates the RFx process. This section will
cover this functionality.
The initial event tool tab bar consists of:
Save
Undo
Document
Actions
Reports
Attachments
Discussions
Chat
Status
Submit
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Tool Functionality for RFx
The first tab in the tool tab bar is the Save functionality. This allows the supplier to
save the work once all required fields are completed. Saving the document does
NOT mean Submit. Saving will simply save the work completed.
The Undo tab allows the supplier to cancel the last action taken.
The Document tab is not used in RFx events.
The Actions tab allows the supplier to output the event content into PDF.
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Tool Functionality – Reports for RFx
The Reports tab links the supplier to the Unanswered Questions within the event.
There is also a link to jump to the Round Change Summary.
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Tool Functionality - RFx Attachments
The Attachment tool function takes the supplier to a link to all attachments that the
Buyer has provided for the event.
Click on the
document link to
view the
attachment.
This section also allows the supplier to attach files by clicking on the Attach Files Button.
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Tool Functionality - Discussions for RFx
The Discussion tool allows Buyers and Suppliers to communicate on issues or
questions concerning the event.
Once the supplier clicks on the Discussion tab a new window will appear. Click on
the New Message button to initiate a message. This screen also allows suppliers
to view messages posted by the Buyer.
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Tool Functionality - Chat for RFx
The Chat function works similar to instant messaging. To view Chat
messages click on the Chat button.
The following screen will appear:
The supplier can reply or send a
message by entering the message
in the box provided and clicking
Send.
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Tool Functionality – Status Tab for RFx
The Status Button indicates what phase the event is in. Clicking on the
Status Button (in this case “In Progress”) will take the supplier to the
Change Phase window. Suppliers can change the phase of his/her own
response by clicking on the active boxes highlighted in blue.
Active Boxes
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Tool Functionality – Submitting a Bid/Proposal for RFx
The submit button allows the supplier to submit a response for the RFx to the Buyer.
Some events may be set up for the supplier to submit and Initial Bid and a Firm
Response. Therefore, it may be necessary to submit twice. Once for the Initial Bid and
once for the Final Response.
Additional Functionality
There are a couple of other useful tidbits that the supplier should be aware of.
Whenever a supplier would like to exit a window a click on the
will take him/her back
to the previous screen. Clicking on the cookie trail will help with navigation through the
event as well.
Cookie Trail
“links” to the
entitled page.
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