Introduction
INSTRUCTIONS FOR FILLING OUT A STEWARD REPORT CORRECTLY
As you can imagine, one of the keys to being paid correctly is to submit a
steward report to the Local 16 offices as soon as possible after the completion of a
job, and to have completed it correctly. While steward reports are generated as a
means of calculating and tracking benefit monies, many employers use them as
payroll reports and refer to them to determine the wages owed each of their
employees. Incorrectly completed and late reports result in delays in being paid,
mistakes in payroll amounts, and incorrectly paid benefits.
The following instructions are intended to coach any individual in the
completion of a steward report. No other inference should be made from these
instructions. The wages, vacation percentage and benefits are products of
negotiations and collective bargaining agreements (cba's), and are therefore subject
to change and relative to the specific cba under which a particular job is performed.
Should you have questions about the particular cba applicable to a job you must
contact the Local 16 offices during business hours.
Completed Steward Reports may be faxed to 415-243-0179, emailed to
payroll@local16.org, or dropped off at the Local 16 offices.
SAMPLE STEWARD REPORT
THIS IS A SAMPLE OF A STEWARD REPORT
THEATRICAL STAGE EMPLOYEES LOCAL #16 I.A.T.S.E. PAYROLL SHEET
240 SECOND STREET
SAN FRANCISCO, CALIFORNIA, 94105
TEL. (415)441-6400 . (415)243-0179
JOB NUMBER _________________________
COMPANY ___________________________
JOB NAME ____________________________
SITE/LOCATION ______________________
START DATE __________________________
PAYROLL COMPANY __________________
END DATE ____________________________
NAME
SUN
DATE
1 Report Prepared By:
MON TUE
WED
THU
FRI
SAT
NO.
RATE EXTENSION SUB-TOTAL
____%
VACATION
TOTAL EARNED
Reg.
O. T.
D. T.
Show
SS #
M. P.
3.5 % WORK FEE:
IN ADDITION TO THE ABOVE WAGES, PAY THE FOLLOWING BY SEPARATE CHECKS
:
Local #16 I.A.T.S.E. Health & Welfare Fund 14% of Gross Wages........... ............. $ ____________________ = $ ___________________
Local #16 I.A.T.S.E. Pension Fund __% of Gross Wages.........................................$ ____________________ = $ ___________________
3.5 % Work Fee is deducted from Gross Wages% of Gross Wages............ .......... $ ____________________ = $ ___________________
Local #16 I.A.T.S.E. Training Trust _% of Gross Wages…………………… ……….$ _______________ ____= $ ___________________
Job information
THE TOP OF THE PAGE
COMPANY
ACME AUDIO VISUAL
JOB LOCATION
HILTON HOTEL
THIS IS THE COMPANY FOR WHOM YOU
PERFORMED THE WORK
THIS IS WHERE YOU DID THE WORK.
PAYROLL COMPANY THE PAYROLL COMPANY
THIS IS WHO IS PROCESSING THE PAYROLL. OFTEN
THIS IS NOT THE SAME AS THE EMPLOYER. YOU
MUST KNOW AND INDICATE WHO IS PROCESSING
THE PAYROLL FOR THIS JOB.
THIS IS THE LOCAL 16 WORK ORDER NUMBER AND
MUST BE INCLUDED.
WO
201112345
JOB
THE WHOBE AWARDS
START DATE
JANUARY 4, 2011
FINISH DATE
JANUARY 8, 2011
THIS IS THE NAME OF THE SHOW OR SHIFT
FOR THIS REPORT.
THIS IS THE FIRST DAY OF WORK ON
THIS REPORT.
THIS IS THE LAST DAY OF WORK
ON THIS REPORT.
INDIVIDUAL INFORMATION
WHO THIS LINE OF THE REPORT REFERS TO...
NAME:
JOSEPH R.
STAGEHAND
HEAD
ELECTRICIAN
5555
1
THIS IS THE NAME OF THE INDIVIDUAL WHOSE HOURS ARE REFLECTED
ON THIS LINE OF THE REPORT. ALWAYS USE PROPER NAMES.
THIS IS THE JOB/SKILL DESCRIPTION OF THIS INDIVIDUAL
THESE ARE THE LAST 4 DIGITS OF THE INDIVIDUAL'S SOCIAL
SECURITY NUMBER. AS THE STEWARD IT IS YOUR
RESPONSIBILITY TO SAFEGUARD THIS INFORMATION
THIS INDICATES THE NUMBER OF THE INDIVIDUAL ON
THIS REPORT.
HOURS WORKED
THE DAY, DATE, AND KINDS OF HOURS WORKED
INDICATES THE DAY OF THE WEEK WORKED . YOU
MAY START REPORTING ON ANY DAY OF THE
WEEK. ONE REPORT MUST NOT ENCOMPASS
MORE THAN SEVEN CONSECUTIVE DAYS.
DATE
REG
OT
DT
SHOW
MP
SUN MON TUE
1/6
1/7
WED THU
FRI
1/4
SAT
1/5
INDICATES THE
DATE OF THE DAY
INDICATES THE NUMBER OF
REGULAR (STRAIGHT TIME) HOURS
WORKED EACH DAY
INDICATES OVER TIME (TIME AND 1/2)
HOURS WORKED EACH DAY.
INDICATES DOUBLE TIME HOURS
WORKED EACH DAY.
INDICATES THE NUMBER OF MEAL
PENALTIES INCURRED EACH DAY. THE
CONTRACT SPECIFIES WHETHER THE
MEAL PENALTY IS ONE STRAIGHT TIME
HOUR OR A DOLLAR AMOUNT.
INDICATES THE NUMBER OF SHOW
CALLS WORKED EACH DAY.
TOTALS, RATES, ETC.
FIGURING OUT HOW MUCH MONEY WAS EARNED.
THESE BOXES INDICATE THE HOURLY
RATE OF EACH CATEGORY OF HOURS
ADD UP THE WEEKLY TOTAL OF EACH
CATEGORY OF HOURS
SUN MON TUE
DATE
REG
OT
DT
SHOW
MP
WED THU
INDICATE THE APPLICABLE
VACATION PERCENTAGE RATE.
FRI
SAT
1/6
1/7
1/4
1/5
8
2
8
4
8
8
1
8
___%
NO.
RATE
EXTENSION
32
6
37.61
56.40
1203.52
338.40
1
37.61
37.61
SUB-TOTAL
VACATION
1579.53
126.36
% WORK FEE:
TOTAL EARNED
1705.89
59.71
MULTIPLY THE HOURLY RATES BY THE HOURS
WORKED AT EACH RATE.
ADD UP THE TOTALS IN THE
"EXTENSION" COLUMN,
MULTIPLY THE SUBTOTAL BY THE
VACATION PERSCENTAGE RATE.
ADD THE SUB-TOTAL AND THE VACATION TO
GET THE TOTAL EARNED.
MULTIPLY THE TOTAL
EARNED BY .035
(3.5 %) TO GET THE
WORK FEES OWED.
REPORT SUMMARY
THE BOTTOM OF THE PAGE
MULTIPLY THE TOTAL EARNED SUM BY .14 TO
DERIVE THE EMPLOYER 14% HEALTH AND
WELFARE CONTRIBUTION.
1705.89
238.82
= $ ______________
Local #16 I.A.T.S.E. Health & Welfare Fund 14% of Gross Wages ....... $ _____________
1705.89
189.18
Local #16 I.A.T.S.E. Pension Fund 10.9% of Gross Wages
$ _____________
= $ ______________
.....................
3.5% Work Fee is deducted from Gross Wages ................................
1705.89
59.71
$ _____________
= $ ______________
Local #16 I.A.T.S.E. Training Trust .5% of gross wages ………………… $ _ 1705.89
= $ ___ 8.53_______
THIS IS THE SUM OF ALL OF THE "TOTAL
EARNED" BOXES. DO NOT ADD IN THE
INDIVIDUAL “3.5 % WORK FEES" !
MULTIPLY BY .OO5 FOR
MULTIPLY THE TOTAL EARNED SUM BY .109 TO
.05% TRAINING TRUST
DERIVE THE EMPLOYER 10.9% PENSION
CONTRIBUTION
CONTRIBUTION.
MULTIPLY THE TOTAL EARNED SUM BY .035 TO DERIVE THE TOTAL WORK FEES OWED FOR
THIS REPORT. THIS MAY VARY BY A FEW CENTS FROM THE SUM DERIVED BY ADDING EACH
INDIVIDUAL'S 3.5 % WORK FEE. THESE MONIES COME OUT OF THE "TOTAL EARNED" BY EACH
INDIVIDUAL AND ARE DEDUCTED FROM GROSS WAGES BY THE EMPLOYER. WORK FEES ARE
THE RESPONSIBILITY OF THE WORKERS EVEN IF THE EMPLOYER DOES NOT DEDUCT THE
WORK FEES FROM THE GROSS WAGES.
CONCLUSION
CHECKLIST OF THINGS TO REMEMBER
 STEWARD REPORTS MUST BE TURNED IN WITHIN 24 HOURS OF THE COMPLETION OF A JOB OR
WITHIN 24 HOURS AFTER THE END OF A WORK WEEK.
 ALWAYS INCLUDE THE FOLLOWING JOB INFORMATION:
THE COMPANY YOU WORKED FOR.THE SITE OR LOCATION OF THE JOB.
THE PAYROLL COMPANY - EVEN IF IT IS THE SAME AS THE EMPLOYER.
THE LOCAL 16 JOB NUMBER.
THE NAME OF THE JOB OR THE SHIFT WORKED.
THE DATE THE STEWARD REPORT BEGINS.
THE DATE THE STEWARD REPORT ENDS.
 ALWAYS INCLUDE THE FOLLOWING INFORMATION ABOUT EACH INDIVIDUAL:
EACH PERSON'S FULL AND PROPER NAME (NO NICK NAMES).
EACH PERSON'S JOB TITLE.
THE LAST 4 DIGITS OF EACH PERSON'S SOCIAL SECURITY NUMBER (REMEMBER - THIS INFORMATION IS.
CONFIDENTIAL AND TO BE PROTECTED AT ALL TIMES.
 INDICATE THE DATE UNDER THE DAY IN EACH COLUMN.
 INSERT THE NUMBER OF HOURS WORKED IN EACH CATEGORY EACH DAY .
 ADD THE WEEKLY HOURS IN EACH CATEGORY IN THE "NO." COLUMN.
 INDICATE THE RATE FOR EACH CATEGORY OF HOURS IN THE "RATE " COLUMN.
 MULTIPLY THE TOTAL HOURS BY THE RATES IN THE "EXTENSION" COLUMN.
 PUT THE SUM OF THE "EXTENSION" COLUMN IN THE "SUB-TOTAL" COLUMN.
 INDICATE THE VACATION % RATE, MULTIPLY THE SUB-TOTAL BY IT, WRITE THE VACATION