Week
Topic
Content
1
Office Equipment
Meaning, types,
importance, uses and
care
2
Advertising
Meaning, types,
functions and
advertising media
3
Transportation
Meaning, importance,
types, advantages and
disadvantages
4
Communication
Meaning, types,
agents and functions.
5
Consumer
Protection and
Awareness
Meaning, need for
consumer
protection,
awareness, rights
of consumers and
organs .
6
Trial balance
Meaning, uses,
formation and
identification of
balance sheet items.
7
Trading Account
Meaning, purpose,
items of trading and
preparations.
8
Profit and Loss
Account
Meaning, purpose,
items and
preparation
9
Balance Sheet
Meaning, items uses,
classification of items
and preparation.
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Definition: Office equipment are machines,
tools, or devices that facilitate or simplify
the activities in an office.
Types of office machines/equipment
Typewriter ( i.e. manual or
electric/electronic)
Computer and computer printer
Adding machine and calculator
Duplicating machine
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Adding and calculating machines: Are devices
used to perform mathematical operations such as
addition, subtraction, multiplication and division.
Some also list the work done, an example is the
cash register.
Duplicating machine: It is an equipment that
allows several copies of documents to be produced
from a prepared master copy ( I.e. stencil).
Examples are:
Ink or stencil duplicator
Spirit duplicator
Offset duplicator
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Photo coping machine: It is a machine used
to produce exact copies of a document and
also in large copies and colour if required.
Filing cabinet: It is a device with drawers
used to keep/store files, important documents
or valuables in office.
Fax machine ( facsimile): It is a special
device that sends the exact copy of typed,
handwritten, or pictorial information to another
office anywhere in the world via the attached
telephone number.
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Scanner: It is a sophisticated device or
digitizing technique that allows exact copy
of a document to be sent ( i.e. scanned)
into the computer of another user.
Perforator: It is used to make tiny neat
holes on paper/documents for easy filing.
Stapler: This is a device used to fasten a
stack of paper firmly in place.
Shredder: It is a device used to tear into
pieces or destroy completely unwanted
documents.
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Importance/advantages of office
equipment
They save time.
They reduce employees’ stress.
Minimize error and allow for accurate and
standard jobs to be done.
Allow for easy storage and retrieval of
documents.
Lead to higher productivity and give
businesses competitive edge.
They can also bring about higher profits.
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Disadvantages
Some machines are very costly to install.
Equipment break down may reduce
productivity.
Use of machines causes loss of jobs.
Some may only be handled by trained
experts which may further slow down work
and increase cost.
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Care and safety of office equipment
Only know ledged staff should be allowed to
operate them.
The machines should be serviced regularly.
Misuse and over-use of the machine must be
avoided.
Proper electrification must be ensured at
installation.
Electronic devices must always be switched off
from main source when not in use.
Malfunctioning or faults must be reported ontime.
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Questions to ask or factors to consider
before procuring office equipment
Is it needful or essential?
Will it save time and labour?
Is the machine standard
Is it cost effective?
Is it durable?
Are the technicians for maintenance easily
assessable?
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Assignment
Advice your mum on the decision of her
organization/office to procure new
photocopying machine as well as on it’s
proper use.